Regular Meeting of Council
Agenda

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Council meetings are hybrid, allowing members of Council, city Staff and the public the option of participating remotely, or in person. The meeting  is live streamed, and posted to the city’s website. For further information please contact clerks@burlington.ca

1.
Call to Order:

 

2.
Land Acknowledgement:

 

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Ah-nish-nah-beg (Anishinaabeg) to the Ho-den-oh-sho-nee (Haudenosaunee), and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy, the Ojibway and other allied Nations to peaceably share and care for the resources around the Great Lakes.


We acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.
National Anthem:

 

4.
Roll Call:

 

5.
Approval of the Agenda:

 

6.
Declarations of Interest:

 

7.
Proclamations:

 

8.
Recognitions and Achievements:

 

9.
Motion to approve Council Minutes:

 

  • Confirm the minutes of the following meeting of Council:

10.
Presentations:

 

11.
Delegations:

 

In order to speak at a Council meeting, Individuals must register as a delegation no later than noon the day before the meeting. To register, complete the online application at www.burlington.ca/delegation or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca


If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca by noon the day before the meeting. Your comments will be circulated to Council members in advance of the meeting and will be attached to the minutes, forming part of the public record.

12.
Petitions:

 

13.
Recommendations from Standing Committees:

 

13.1
Committee of the Whole meeting of November 4 and 5, 2024

 

a.
Dispatch agreement extension (BFD-04-24)

 

  • Direct the Burlington Fire Chief and Deputy Fire Chief to negotiate and authorize the Mayor and the City Clerk to execute an extension of the Dispatch Agreement for a term of up to one year upon approval of the Fire Chief and Commissioner of Legal Services and Corporation Counsel.

b.
Emergency and Continuity Management Program By-law (BFD-06-24)

 

  • Approve a By-law to establish an Emergency and Continuity Management Program, substantially in the form attached as Appendix A to fire department report BFD-06-24, in the form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor; and

    Repeal By-law 07-2024.

c.
Staff directions audit (CL-25-24)

 

  • Direct staff to undertake an audit of the current incomplete staff directions, as listed in Appendix A to legislative services report CL-25-24.

d.
2025 Budget overview (F-36-24)

 

  • Receive the 2025 proposed budget book; and

    Direct the Chief Financial Officer to present the recommendations contained in Appendix A of finance department report F-36-24 to the Budget Committee meetings of November 18 and 21, 2024 for review and approval, taking into consideration committee amendments; and

    That pursuant to Ontario Regulation 284/09, Report F-36-24 serve as the method for communicating the exclusion of the following estimated expenses from the 2025 Budget:
    a) Amortization expense - $45 million; and
    b) Post-employment benefit expenses - $1.3 million

e.
2025 rates and fees (F-30-24)

 

  • Approve the 2025 rates and fees as outlined in finance department report F-30-24, effective January 1, 2025 or such other date as is indicated; and

    Enact a By-Law, substantially in the form attached as Appendix A to finance department report F-30-24, in a form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

f.
Development Charges Amendment (Bill 185) - Studies (F-35-24)

 

  • Approve the Development Charges Update Study, prepared by Watson & Associates Economists Ltd., dated October 21, 2024 attached as Appendix A to finance department report F-35-24; and

    Approve the capital project listing set out in Chapter 3 of the Development Charges Update Study dated October 21, 2024; and

    Approve the amending Development Charge By-law with an effective date of January 1, 2025, substantially in the form attached as Appendix B to finance department report F-35-24, in the form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

g.
Closed meeting investigation report and findings – January 12, 2024 Special Council Meeting (CL-19-24)

 

  • Receive the legal and legislative services report CL-19-24 providing the Closed Meeting Investigation Report for information; and

    Council resolves that the Mayor write to the Minister of Municipal Affairs and Housing to formally request an amendment to the Municipal Act, 2001 to clarify that the exact time and location of closed meetings convened for the purpose of conducting recruitment of the City Manager/Chief Administrative Officer (CAO) position do not have to be provided given the importance of maintaining the integrity and confidentiality of the recruitment process, protecting the personal privacy of the candidates and preserving public interest in the privacy of those meetings; and

    Council addresses the report by resolving that it will follow Municipal Act open and closed meeting requirements for the recruitment and hiring of a Chief Administrative Officer by the City and may engage legal advice as needed in any future recruitment process.

h.
Relocation of the Burlington Transit Terminal (TR-01-24)

 

  • Direct the Director of Burlington Transit to proceed with relocating the Burlington Transit Bus Terminal from 430 John Street to the Burlington GO Station, located at 2101 Fairview Street; and

    Direct the Manager of Realty Services to proceed in accordance with the instructions sought in confidential Appendix A to transit department report TR-01-24.

i.
Storm event of July 15, 2024 and response update (ES-25-24)

 

  • Receive engineering services department report ES-25-24 providing an update on the July 15, 2024 storm event and response update for information.

j.
Housing Accelerator Fund implementation budget and update (PL-82-24)

 

  • Direct the Commissioner, Development and Growth Management, in consultation with the Chief Financial Officer, to implement the proposed Housing Accelerator Fund budget attached in Appendix A to this report and, as described in PL-82-24, and report back to council with any material changes or updates; and

    Direct the Commissioner, Development and Growth Management to explore and engage with potential partnership(s), including with Halton Region and non-profit community agencies, to create net-new, affordable rental housing units in support of the Canadian Mortgage and Housing Corporation’s (CMHC) affordable housing target of 228 permitted units by December 31, 2026. Staff will report back to Council with partnership or project updates; and

    Authorize the Commissioner, Development and Growth Management to execute on behalf of The Corporation of the City of Burlington, agreements related to the implementation of the Council approved Action Plan Initiatives and Milestones, as required, with content satisfactory to the Director of Community Planning and form satisfactory to the City Solicitor.

k.
Burlington Lands Partnership update #6 (PL-86-24, SD-17-24)

 

  • Receive community planning department report PL-86-24 providing an update on active Burlington Lands Partnership opportunities; and

    Direct the Commissioner of Development and Growth Management to work with the Burlington Lands Partnership to prepare an inventory and identify specific City-owned lands that have potential for partnership development given their strategic location due to development interest on adjacent or nearby parcels.  An update on the inventory and work plans associated with key opportunities should be reported back to Committee of the Whole no later than February 2025. 

l.
Draft Plan of Subdivision at 5209 Stonehaven Drive (PL-84-24)

 

  • Approve the application submitted by Basingstoke Enterprises Ltd to draft approve a residential plan of subdivision consisting of 10 lots, one townhouse block, and a private road at 5209 Stonehaven Drive, as shown in Appendix A of community planning department report PL-84-24, subject to the conditions contained in Appendix B of community planning department report PL-84-24.

m.
Draft Plan of Subdivision - 720, 735, 740 Oval Court & 5135 and 5155 Fairview Street (PL-80-24)

 

  • Approve the application submitted by Ruth Victor and Associates to draft approve a residential plan of subdivision consisting of 8 blocks at 720, 735, 740 Oval Court & 5135 and 5155 Fairview Street, as shown in Appendix A of community planning department report PL-80-24, subject to the conditions contained in Appendix C of community planning department report PL-80-24.

n.
Confidential human resources department report regarding a personnel matter (HR-07-24)

 

  • Refer report HR-07-24, Confidential human resources department report and presentation regarding a personnel matter back to staff and report back at the December 2, 2024 Committee of the Whole meeting; and

    Include discussion on OMERS as part of the benefits package.

13.2
Pipeline to Permit Committee meeting of November 7, 2024

 

a.
Collaboration with Canada Mortgage and Housing Corporation (CMHC) to ensure alignment in housing start data (BB-06-24)

 

  • ​​Receive for information building department report BB-06-24 regarding collaboration with the Canada Mortgage and Housing Corporation (CMHC) to ensure alignment in housing start data.; and

    Endorse the Pipeline to Permit Committee Co-Chairs to share building and by-law department report BB-06-24 regarding collaboration with Canada Mortgage and Housing Corporation (CHMC) to ensure alignment in housing start data, as well as any additional insights to the Minister of Municipal Affairs and Housing and copy relevant officials.

b.
Resubmission of building permits (BB-05-24)

 

  • ​​Receive for information building department report BB-05-24 regarding the resubmission of building permits, in response to staff direction SD-14-24.

c.
Pay-On-Demand Development Bonds Policy (F-28-24)

 

  • Approve the Pay-On-Demand Surety Bond Policy and the Pay-On-Demand Surety Bond Template attached as Appendix A to finance department report F-28-24; and

    Approve the amended Letters of Credit Policy and Letter of Credit template attached as Appendix B to finance department report F-28-24; and

    Authorize the Chief Financial Officer to make amendments to Appendix A and the attachment thereto if required to comply with provincial legislation; and

    Authorize the Commissioner of Legislative Services and City Solicitor to amend any contractual language in development agreements related to the acceptable forms of security if required to comply with provincial legislation.

14.
Motion to Approve Standing Committee Minutes:

 

  • Approve the following minutes:

15.
Urgent Business:

 

16.
Confidential Items and Closed Meeting:

 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

16.1
Motion to approve closed meeting minutes:

 

a.
Confidential closed meeting minutes from the Council meeting of October 15, 2024

 

b.
Confidential closed meeting minutes from the Committee of the Whole meeting of November 5 and 6, 2024

 

17.
Rise and Report:

 

18.
Motions of Members:

 

18.1
Motion memo from Councillor Nisan regarding Opposing Ontario’s Bill 212: Reducing Gridlock, Saving You Time Act 2024 (ADM-16-24)

This item has attachments. 
1.ADM-16-24 Motion-Memorandum.pdf

  • Whereas Ontario’s Bill 212: Reducing Gridlock, Saving You Time Act 2024 has a stated  aim of streamlining transportation projects and reducing gridlock across the province, primarily through measures that may alter local government authority in approving or managing transportation infrastructure; and
     
    Whereas local governments play a critical role in planning, managing, and maintaining transportation systems that directly impact residents’ quality of life, community safety, and access to public spaces; and
     
    Whereas effective transportation planning requires balanced decision-making that considers local traffic conditions, community input, environmental impacts, and long-term urban development goals; and
     
    Whereas Bill 212 is expected to impose requirements or restrictions that hinder municipalities from exercising their right to represent community interests, engage in public consultation, and implement transportation measures best suited for their regions; and

    Whereas Bill 212 may undermine municipal authority and limit the ability of local councils to address transportation and gridlock issues in ways that best serve their communities;
     
    Therefore, be it resolved that Burlington City Council strongly opposes Bill 212: Reducing Gridlock Saving Time Act 2024 in its current form; and 

    Council urges the Province of Ontario to engage in comprehensive consultations with municipalities, transportation experts, and community stakeholders to ensure that provincial legislation supports, not supersedes, local government initiatives aimed at reducing gridlock and enhancing transportation efficiency; and 

    That a copy of this resolution be sent to the Premier of Ontario, the Minister of Transportation, the Ontario Big City Mayors caucus, and the Burlington Member of Provincial Parliament for consideration and action.

19.
Council Information Package:

 

20.
Motion to Receive and File Information Items:

 
  • Receive and file Information items, having been considered by Council:

21.
Notice of Motion:

 

22.
Motion to Approve By-Laws:

 

  • Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

23.
Confirmatory By-law:

This item has attachments. 
1.71-2024 Confirming by-law Council .pdf

  • Enact and pass By-law Number 71-2024 being a by-law to confirm the proceedings of Council at its meeting held Tuesday, November 19, 2024 being read a first, second and third time.

24.
Statements by Members and Staff:

 

25.
Motion to Adjourn:

 

  • Adjourn this Council now to meet again at the call of the Mayor.

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