Audit Committee Meeting
Agenda

Meeting #:

Date:

Wednesday, December 04, 2024

Time:

3:30 P.m. - 5:00 P.m.

Location:

Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                  Committee Clerk, [e-mail], 905-335-7777, x 7862

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1.

Declarations of Interest:

2.

Delegation(s):

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by noon the business day before the meeting is to be held.

3.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1

Status of Management Action Plans (CA-16-24)

• Receive for information city auditor’s office report CA-16-24 providing a summary of the Management Action Plans in progress.

3.2

Quarterly dashboard for office of the city auditor (CA-17-24)

• Receive for information office of the city auditor’s report CA-17-24 providing a quarterly dashboard of City Auditor Key Performance Indicators (KPI’s) attached as Appendix A.

3.3

Evaluation of Audit Committee effectiveness (CA-18-24)

• Receive for information office of the city auditor’s report CA-18-24 regarding a summary of the results of the Audit Committee’s effectiveness evaluation.

3.4

Anti-Fraud Information & Education Program - update (CA-19-24)

• Receive for information office of the city auditor’s report CA-19-24 regarding an update of the Anti-Fraud Information & Education Program.

3.5

Financial highlights for the period ended September 30, 2024 (F-14-24)

• Receive for information finance department report F-14-24 providing financial highlights as at September 30, 2024.

4.

Regular Items:

4.1

External audit plan for the fiscal year ended December 31, 2024 (F-21-24)

• Approve the external audit plan for the fiscal year ended December 31, 2024, attached as appendix A to finance department report F-21-24 and as presented by Deloitte LLP at the Audit Committee meeting of December 4, 2024.

4.2

2025 Annual Audit Plan for office of the city auditor (CA-20-24)

Note: this item will be distributed on the Addendum 

4.3

Risk management update (CS-08-24)

• Endorse corporate strategy report CS-08-24 providing a risk management update.

4.4

City Auditor performance evaluation 2024 (CM-11-24)

• Direct the Audit Committee Chair and the Head of Corporate Affairs to deliver the Audit Committee’s final performance rating and feedback from committee discussions to the City Auditor, ensuring the information is submitted to human resources for inclusion in the merit program where applicable contained in corporate affairs department report CM-11-24.

4.5

Election of Chair and Vice Chair effective March 6, 2025 for the term to expire November 14, 2026

5.

Confidential Items and Closed Session:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1

Confidential Appendix B regarding status of management action plans (CA-16-24)

Pursuant to Section 239(2)(a) of the Municipal Act, the security of the property of the municipality or local board.

5.2

Confidential Appendix A regarding City Auditor performance evaluation (2024) (CM-11-24)

Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

6.

Rise and Report from Closed Session

7.

Procedural Motions:

8.

Information Items:

9.

Staff Remarks:

10.

Committee Remarks:

11.

Adjournment: