Audit Committee Meeting
Agenda

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                  Committee Clerk, Suzanne.Gillies@burlington.ca, 905-335-7777, x 7862

1.
Declarations of Interest:

 

2.
Delegation(s):

 

Standing committee and City Council meetings are held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.


Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.


If you do not wish to delegate, but would like to submit correspondence, please email your comments to clerks@burlington.ca. Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.
Consent Items:

 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1
Status of Management Action Plans (CA-12-24)

This item has attachments. 
1.CA-12-24 Status of Management Action Plans.pdf
2.CA-12-24 Appendix A Detailed Summary Management Action Plans.pdf

  • Receive city auditor’s office report CA-12-24 providing a summary of the Management Action Plans in progress.

3.2
Quarterly dashboard for office of the city auditor (CA-13-24)

This item has attachments. 
1.CA-13-24 Quarterly Dashboard for Office of the City Auditor.pdf
2.CA-13-24 Appendix A Quarterly Dashboard for Office of the City Auditor.pdf

  • Receive office of the city auditor’s report CA-13-24 providing a quarterly dashboard of City Auditor Key Performance Indicators (KPI’s) attached as Appendix A.

3.3
Internal Audit Charter - update (CA-15-24)

This item has attachments. 
1.CA-15-24 Internal Audit Charter - update.pdf
2.CA-15-24 Appendix A Internal Audit Charter September - 2024 FINAL.pdf

  • Approve the updated Internal Audit Charter attached as Appendix A of city auditor’s office report CA-15-24.

3.4
Financial highlights for the period ended June 30, 2024 (F-22-24)

This item has attachments. 
1.F-22-24 - Quarterly Financial Highlights - June 30, 2024.pdf

  • Receive finance department report F-22-24 providing financial highlights as at June 30, 2024.

3.5
Evaluation of external auditors (F-29-24)

This item has attachments. 
1.F-29-24 Evaluation of External Auditors.pdf

  • Receive finance department report F-29-24 providing the results of the evaluation of the external auditors and fees.

4.
Regular Items:

 

4.1
Procurement audit report (CA-14-24)

This item has attachments. 
1.CA-14-24 Procurement Audit Report.pdf
2.CA-14-24 Appendix A Procurement Audit Report FINAL.pdf

  • Receive city auditor’s office report CA-14-24 regarding the procurement audit attached as Appendix A.

5.
Confidential Items and Closed Session:

 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1
Confidential Appendix B regarding status of management action plans (CA-12-24)

 

Pursuant to Section 239(2)(a) of the Municipal Act, the security of the property of the municipality or local board.

6.
Rise and Report from Closed Session

 

7.
Procedural Motions:

 

8.
Information Items:

 

9.
Staff Remarks:

 

10.
Committee Remarks:

 

11.
Adjournment:

 
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