Corporate Services, Strategy, Risk and Accountability Committee Meeting

Revised Agenda

Meeting #:

Date:

Wednesday, October 04, 2023

Time:

9:30 a.m. and 6:30 p.m. (if required)

Location:

Hybrid meeting- virtual and Council Chambers, City Hall

Contact: Committee Clerk, [email protected], 905-335-7600 x 7492

Standing committee and City Council meetings are held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at [email protected] or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit correspondence, please email your comments to [email protected]. Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.
Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate. Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1
Council Expense Manual update (F-41-23)

1.F-41-23 - Council Expense Manual Update.pdf

Approve the proposed amendment to the Council Member Expense Manual as referenced in finance department report F-41-23.

3.2
Cisco DUO Multifactor Authentication Multiyear Renewal (BDS-11-23)

1.BDS-11-23 Cisco DUO Multiyear Renewal.pdf

Approve the single source purchase of Cisco DUO through licensing partner CDW Canada for the term and costing further outlined in this report; and

Authorize the Chief Financial Officer to execute the CDW Canada contract as outlined in Burlington Digital Service report BDS-11-23 regarding renewal of Cisco DUO, multifactor authentication service, with the content satisfactory to the Executive Director of Legal Services and Corporation Counsel.

4.
Regular Items:

4.1
Standing Committee Structure Options (CL-18-23)

1.CL-18-23 - Response to SD-29-23 Standing Committee Structure Options.pdf

Receive and file clerks department report CL-18-23 entitled Standing Committee Structure Options; and

Provide feedback to the Mayor regarding the proposed new Standing Committee structure.

4.2
Vision to Focus (V2F) The City of Burlington’s 4-Year Workplan - Final Draft (CS-12-23)

1.CS-12-23 Vision to Focus (V2F) The City of Burlington's 4 Year Workplan - Final.pdf

2.23-402-CM Burlingtons Plan From Vision to Focus_DRAFT_FINAL.pdf

Endorse the final draft of 2022-2026 Vision to Focus (V2F) The City of Burlington’s 4-year Workplan contained in Appendix A of the corporate strategy report CS-12-23.

4.3
Proposed Pipeline to Permit Housing Committee (MO-01-23)

1.MO-01-23 Pipeline to Permit Housing Committee.pdf

2.MO-01-23 Appendix A Burlington Major Planning Application Housing Pipeline.pdf

Note: This item was added to the agenda on Sept. 25, 2023. This item was received by the deadline as specified in rule 36.2 of Procedure By-law 31-21 as amended. This item is considered part of the original agenda, and does not require a 2/3 vote of Council.

Endorse the new Pipeline to Permit Standing Committee; and

Direct the Mayor and City Manager to incorporate input from Council, staff and stakeholders and bring a Terms of Reference to the Nov. 1 Corporate Services Strategy Risk & Accountability Committee for final approval at the Nov. 14 Council meeting.

4.4
Motion Memorandum regarding the Art Gallery of Burlington – Facility Master Plan and Future Needs Feasibility Study (CSSRA-09-23)

1.CSSRA-09-23 Motion Memo AGB Facility Master Plan Future Needs Feasibility Study.pdf

Note: this item was added to the agenda on October 3, 2023 and requires a 2/3 vote of Council to waive section 36.2 of the Procedure By-law 31-2021, as amended.

a.
Delegation from Emma Sankey and Susan Busby regarding Motion memorandum on the Art Gallery of Burlington -Facility Master Plan and Future Needs Feasibility Study (CSSRA-09-23)

5.
Confidential Items and Closed Session:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during the discussion.