Regular Meeting of Council
Revised Agenda

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Council meetings are hybrid, allowing members of Council, city Staff and the public the option of participating remotely, or in person. The meeting  is live streamed, and posted to the city’s website. For further information please contact [email protected]

1.
Call to Order:

 

2.
Land Acknowledgement:

 

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Ah-nish-nah-beg (Anishinaabeg) to the Ho-den-oh-sho-nee (Haudenosaunee), and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy, the Ojibway and other allied Nations to peaceably share and care for the resources around the Great Lakes. We would like to acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.
National Anthem:

 

4.
Regrets:

 

5.
Approval of the Agenda

 

6.
Declarations of Interest:

 

7.
Proclamations:

 

8.
Recognitions and Achievements:

 

9.
Motion to approve Council Minutes:

 

  • Confirm the minutes of the following meeting of Council:

10.
Presentations:

 

11.
Delegations:

 

In order to speak at a Council meeting, Individuals must register as a delegation no later than noon the day before the meeting. To register, complete the online application at www.burlington.ca/delegation or by submitting a written request by email to the Office of the City Clerk at [email protected]


If you do not wish to delegate, but would like to submit feedback, please email your comments to [email protected] by noon the day before the meeting. Your comments will be circulated to Council members in advance of the meeting and will be attached to the minutes, forming part of the public record.

12.
Petitions:

 

13.
Recommendations from Standing Committees:

 

13.1
Committee of the Whole meeting of September 9, 2024

 

a.
Trench Rescue Services Agreement (BFD-05-24) (EICS)

 

  • Approve the City of Burlington continuing with the agreement with the City of Mississauga for Trench Rescue emergency services as outlined in fire department report BFD-05-24; and

    Authorize the Fire Chief to approve and execute the Trench Rescue Agreement, including this amendment and any future amendments in a form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

b.
Amendments to the Heritage Property Tax Rebate By-law to update the rebate payment method (PL-65-24) (CPRM)

 

  • Approve the amendments to the Heritage Property Tax Rebate By-law, as set out in community planning department report PL-65-24; and

    Approve enactment of the by-law to amend By-law 61-2016, substantially in the form attached hereto as Appendix A to community planning department report PL-65-24; and

    Direct the Director of Community Planning to notify owners of designated heritage properties about the changes to the Heritage Property Tax Rebate By-law.

c.
Transmittal of ADR Ombudsman (ADRO) investigation report (CL-20-24)

 

  • Accept the findings and recommendations of the ADRO investigation report dated August 27, 2024 attached as Appendix A to legislative services report CL-20-24.

d.
Vacant Home Tax (F-27-24)

 

  • Direct the Chief Financial Officer to advise Halton Region that the City of Burlington would like to be excluded from the by-law(s) that would implement a Vacant Home Tax within the municipality; and

    Direct the City Clerk to forward a copy of the City of Burlington’s resolution along with finance department report F-27-24 to the Region of Halton, Town of Oakville, Town of Milton and the Town of Halton Hills.

e.
Enhancing the building permit and application process with technology (BDS-04-24)

 

  • Approve the sole source procurement of the eCheck Automated Compliance solution as our fast-tracking online building permit assessment platform to Archistar Pty Ltd. (”Archistar”) for an initial term of up to five (5) years at total cost of $1,680,944 before HST for acquisition and ongoing licensing; and

    After the initial term, authorize the Chief Information Officer to deem the software legacy should they see fit; and

    Authorize the Manager of Procurement Services to approve change orders to the original contract value for necessary license or software expansion, pending such change orders are within budget; and

    Authorize the Chief Financial Officer to incorporate the ongoing maintenance cost of this software into the multi-year budget simulation for 2026, and

    Authorize the Manager of Procurement Services to execute any required agreement(s), with content satisfactory to the Commissioner, Legal & Legislative Services/City Solicitor and issue any required Purchase Order(s).

f.
Official Plan Amendment to increase housing options – preferred approach (PL-66-24)

 

  • Direct the Director of Community Planning to implement the preferred approach identified in community planning department report PL-66-24 and in Appendix A attached to this report in order to advance the work identified in Council Motion ADM-17-23 to:
    “Engage with the community to implement four units as-of-right and other actions identified in the Housing Strategy including implementing opportunities to increase the range of housing options available.”

g.
Provincial Planning Statement, 2024 (PL-76-24)

 

  • Direct the Director of Community Planning to prepare and submit comments on PPS, 2024 transition guided by the content of this report and subject to discussion at Committee of the Whole and Council, in advance of the submission deadline of October 4, 2024; and

    Direct the Director of Community Planning to prepare both a strategic and operational approach for consolidating the City’s three Official Plans into a comprehensive community vision within the Burlington Official Plan, 2020, to facilitate efficient implementation of the new PPS alongside a whole range of new local planning responsibilities to support the creation of new housing as discussed in this report.

h.
Confidential labour update regarding collective bargaining with CUPE 44 (HR-06-24)

 

  • Receive human resources department report HR-06-24 regarding a confidential labour update on collective bargaining with CUPE 44.

i.
Confidential motion memorandum regarding a personnel matter (COW-21-24)

 

  • Instruct the Chief Human Resources Officer to proceed in accordance with the instructions sought in confidential motion memorandum (COW-21-24) regarding a personnel matter.

13.2
Audit Committee meeting of September 11, 2024

 

a.
Status of Management Action Plans (CA-12-24)

 

  • Receive city auditor’s office report CA-12-24 providing a summary of the Management Action Plans in progress.

b.
Quarterly dashboard for office of the city auditor (CA-13-24)

 

  • Receive office of the city auditor’s report CA-13-24 providing a quarterly dashboard of City Auditor Key Performance Indicators (KPI’s) attached as Appendix A.

c.
Internal Audit Charter - update (CA-15-24)

 

  • Approve the updated Internal Audit Charter attached as Appendix A of city auditor’s office report CA-15-24.

d.
Financial highlights for the period ended June 30, 2024 (F-22-24)

 

  • Receive finance department report F-22-24 providing financial highlights as at June 30, 2024.

e.
Evaluation of external auditors (F-29-24)

 

  • Receive finance department report F-29-24 providing the results of the evaluation of the external auditors and fees.

f.
Procurement audit report (CA-14-24)

 

  • Receive city auditor’s office report CA-14-24 regarding the procurement audit attached as Appendix A.

13.3
Pipeline to Permit Committee meeting of September 12, 2024

 

a.
Direction from Councillor Sharman regarding collaboration with Canada Mortgage and Housing Corporation to ensure alignment in housing start data. (SD-15-24)

 

  • Direct the Commissioner of Development and Growth Management to work with CMHC staff to ensure alignment of data definitions, survey processes and protocol, as a means to provide consistent housing start data, and report back to the Pipeline to Permit Committee no later than November 2024. (SD-15-24)

b.
Motion Memorandum regarding Resubmissions for Building Permits (PP-21-24) (SD-14-24)

 

  • Direct the Commissioner of Development and Growth Management to provide a report on how resubmissions for building permit applications of businesses are managed and report back to Pipeline to Permit Committee on November 5th, 2024. This report should include data on how quickly these are addressed, information on why they are being sent back in the first place and share if any commonalities exist on request for resubmission (i.e. similar minor or major changes details), and options for changes to process in order to enhance timeliness and customer service. 

14.
Motion to Approve Standing Committee Minutes:

 

  • Approve the following minutes:

15.
Urgent Business:

 

15.1
Procedure By-Law update (CL-01-24)

This item has attachments. 
1.CL-01-24 - Procedure By-law Update.pdf
2.CL-01-24 App A - Table of Changes.pdf
3.CL-01-24 App B - Proposed Procedure By-law.pdf
4.CL-01-24 - App C - Proposed COW Chair rotation.pdf

This item was referred to this Council meeting at the Committee of the Whole meeting of September 9, 2024.


Item 20.4 provides supplemental information regarding this item.

  • Enact a by-law to repeal and replace Procedural By-law 31-2021, as amended, as attached as Appendix B to Office of the City Clerk report CL-01-24; and

    Approve the Committee of the Whole meeting chair rotation for the remainder of the 2022-2026 term of Council attached as Appendix C to Office of the City Clerk report CL-01-24.

16.
Confidential Items and Closed Session:

 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

  • Move into closed session in accordance with the following provision under the Muncipal Act: 

16.1
Motion to approve closed session minutes:

 

  • Confirm the following closed session minutes:

a.
Confidential closed session minutes for the Committee of the Whole meeting of September 9, 2024

 

17.
Rise and Report:

 

18.
Motions of Members:

 

18.1
AMO/OMA Joint Health Resolution Campaign – Physician Shortage (ADM-11-24)

This item has attachments. 
1.ADM-11-24 Motion-Memorandum - Physician Shortage.pdf

  • Whereas the state of health care in Ontario is in crisis, with 2.3 million Ontarians lacking access to a family doctor, emergency room closures across the province, patients being derostered and 40% of family doctors considering retirement over the next five years; and

    Whereas it has becoming increasingly challenging to attract and retain an adequate healthcare workforce throughout the health sector across Ontario; and

    Whereas the Northern Ontario School of Medicine University says communities in northern Ontario are short more than 350 physicians, including more than 200 family doctors; and half of the physicians working in northern Ontario expected to retire in the next five years; and (Northern Ontario only)

    Whereas Ontario municipal governments play an integral role in the health care system through responsibilities in public health, long-term care, and paramedicine; and

    Whereas the percentage of family physicians practicing comprehensive family medicine has declined from 77 in 2008 to 65 percent in 2022; and

    Whereas per capita health-care spending in Ontario is the lowest of all provinces in Canada: and

    Whereas a robust workforce developed through a provincial, sector-wide health human resources strategy would significantly improve access to health services across the province;

    Now therefore be it resolved that the Council of the Region of Halton urge the Province of Ontario to recognize the physician shortage in Halton Region and Ontario, to fund health care appropriately and ensure every Ontarian has access to physician care; and

    Be it further resolved that the Clerk forward the resolution to the Honourable Doug Ford, Premier of Ontario, Halton Local Municipalities, the Ontario Medical Association and the Association of Municipalities of Ontario for their information. 

18.2
Solve the Crisis on Homelessness, Mental Health and Addiction (ADM-12-24)

This item has attachments. 
1.ADM-12-24 Solve the Crisis on Homelessness Mental Health and Addiction Resolution - September Council 2024.pdf

  • Whereas there is a humanitarian crisis unfolding on streets in our cities, large and small, urban and rural, across Ontario. The time for words is over, we need immediate action at all levels of government, starting with the Province; and

    Whereas the homelessness, mental health and addictions crisis continues to grow with 3432 drug related deaths in Ontario and over 1400 homeless encampments across Ontario communities; and

    Whereas the province has provided additional funding and supports, such as the recent investment of $378 million for HART Hubs and 375 supportive housing units, it does not adequately address the growing crisis and the financial and social impact on municipalities and regions across the province; and

    Whereas municipalities and regions are stepping up and working with community partners to put in place community-specific solutions to address this crisis, but municipalities and regions lack the expertise, capacity, or resources to address these increasingly complex health care and housing issues alone; and

    Whereas this is primarily a health issue that falls under provincial jurisdiction and municipalities and regions should not be using the property tax base to fund these programs; and

    Whereas there is no provincial lead focused on this crisis leading to unanswered questions that span over a dozen ministries, and a lack of support to manage the increasing needs of those who are unhoused.

    Therefore, be it resolved that Burlington supports the Solve the Crisis Campaign; and

    Calls on provincial and federal governments to commit to immediate action to solve the Humanitarian Crisis that Ontario is facing as the numbers of unhoused individuals and those suffering with mental health & addictions grows exponentially; and

    That the province officially makes Homelessness a Health Priority; and

    Appoints a responsible Minister and Ministry with the appropriate funding and powers as a single point of contact to address the full spectrum of housing needs as well as mental health, addictions and wrap around supports.

    Further that a copy of this resolution be sent to:
    •    Hon. Doug Ford, Premier of Ontario & Minister of Intergovernmental Affairs
    •    Hon. Sean Fraser, Minister of Housing, Infrastructure and Communities 
    •    Hon. Paul Calandra, Minister of Municipal Affairs and Housing
    •    Hon. Sylvia Jones, Minister of Health
    •    Hon. Vic Fedeli, Chair of Cabinet

18.3
Memorandum from Councillor Kearns regarding Petition against the construction of a 28 Storey Condominium at 2030 Caroline St.(ADM-13-24)

This item has attachments. 
1.Petition against the construction of a 28 Storey Condominium at 2030 Caroline Street.pdf

  • Receive and file Motion Memorandum and Petition regarding the construction of a 28 Storey Condominium at 2030 Caroline St.

19.
Council Information Package:

 

20.
Motion to Receive and File Information Items:

 
  • Receive and file Information items, having been considered by Council:

20.1
Delegation notes from David Barker regarding Amendments to the Heritage Property Tax Rebate By-law to update the rebate payment method (PL-65-24)

This item has attachments. 
1.PL-65-24 Amendments to the Heritage Property Tax Rebate By-law to update the rebate payment method.pdf

20.2
Correspondence from Fianait Liu regarding Vacant Home Tax (F-27-24)

This item has attachments. 
1.2. F-27-24 Vacant Home Tax correspondence_Redacted.pdf

20.3
Supplemental information regarding CL-01-24, Procedure By-law Update

This item has attachments. 
1.Memo to Council re Procedure By-law CL-01-24 .pdf
2.Appendix A of memorandum regarding CL-01-24 Final results.pdf

This item provides supplemental information regarding item 15.1

20.4
Delegation material from Anne and Dave Marsden regarding Procedure By-law Update CL-01-24

This item has attachments. 
1.CL-01-24 Delegation Material from Anne and Dave Marsden regarding Procedure By-law Update.pdf

20.5
Delegation notes from Jim Thomson regarding Procedure By-Law Update CL-01-04

This item has attachments. 
1.Jim Thomson presentation CL-01-24.pdf
2.Material from Jim Thomson - Comments for council regarding Procedure By-Law Update CL-01-24.pdf

21.
Notice of Motion:

 

22.
Motion to Approve By-Laws:

 

  • Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

22.1
57-2024: A by-law to amend By-law 86-2007, as amended, being a by-law for the regulation of traffic.

This item has attachments. 
1.57-2024 Traffic By-law Amendment.pdf

Delegated Authority

22.2
58-2024: A by-law to amend By-law 61-2016, as amended, being a by-law to provide tax reductions or refunds in respect of eligible heritage property, to revise the rebate payment method.

This item has attachments. 
1.58-2024 - Amendments to Heritage Property Tax Rebate Program.pdf

Report PL-65-24, Committee of the Whole September 9, 2024

22.3
59-2024: A by-law to provide for the rules of order of Council and its Committees, and to repeal By-law 31-2021 as amended.

This item has attachments. 
1.59-2024 Procedure By-law.pdf

Report CL-01-24, Committee of the Whole September 9, 2024

22.4
60-2024: A by-law to appoint a Treasurer and Deputy Treasurer for the City of Burlington, and to repeal By-law 08-2022.

This item has attachments. 
1.60-2024 Treasurer and Deputy Treasurer Appointment By-law.pdf

Legislative Appointment

23.
Confirmatory By-law:

This item has attachments. 
1.61-2024 Confirming by-law Council .pdf

  • Enact and pass By-law Number 61-2024 being a by-law to confirm the proceedings of Council at its meeting held September 17, 2024 being read a first, second and third time.

24.
Statements by Members:

 

25.
Motion to Adjourn:

 

  • Adjourn this Council now to meet again at the call of the Mayor.

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