Committee of the Whole

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers, City Hall, second floor
Members Present:
  • Councillor Rory Nisan (Chair)
  • Councillor Kelvin Galbraith
  • Councillor Lisa Kearns
  • Councillor Paul Sharman
  • Councillor Angelo Bentivegna
  • Mayor Marianne Meed Ward
Member Regrets:
  • Councillor Shawna Stolte
Staff Present:
  • Curt Benson, Chief Administrative Officer
  • Blake Hurley, Commissioner, Legal and Legislative Services/City Solicitor
  • Jacqueline Johnson, Commissioner, Community Services
  • Scott Hamilton, Commissioner, Public Works
  • Sue Evfremidis, Chief Human Resources Officer
  • Craig Millar, Chief Financial Officer
  • Stephen Robichaud, Commissioner, Development and Growth Management
  • Leah Bortolotti, Head of Corporate Affairs
  • Kerry Davren, Director, By-law Compliance
  • Suzanne Gillies, Committee Clerk
  • Jo-Anne Rudy, Committee Clerk
  • David Thompson, Specialist, Digital Communications
  • Richard Bellemare, Specialist, Digital Communications

1.
Call to Order

 

The Chair called the meeting to order.

2.
Land Acknowledgement

 

The Chair read the Land Acknowledgement.

3.
Approval of the Agenda

 
  • Moved byMayor Meed Ward

    Approve the agenda as presented

    CARRIED

4.
Declarations of Interest

 

None

5.
Presentations

 

None

6.
Delegations

 

7.
Consent Items

 

7.1
Operating budget performance as of June 30, 2025 (FIN-28-25) (CCS)

This item has attachments. 
1.FIN-28-25 Operating Budget Performance as of June 30th 2025.pdf
2.Appendix A Projected Variance by Spend and Revenue drivers reformat.pdf
3.Appendix B Projected Variance by Department reformat.pdf

Note this item was moved to Community and Corporate Services Regular Items

7.2
Financial status report as at June 30, 2025 (FIN-29-25) (CCS)

This item has attachments. 
1.FIN-29-25 - Quarterly Financial Status - June 30, 2025.pdf
2.FIN-29-25 - Appendices A to E.pdf

Note this item was moved to Community and Corporate Services Regular Items

7.3
Integrity Commissioner’s periodic report (LLS-43-25) (CCS)

This item has attachments. 
1.LLS-43-25 Periodic Integrity Commissioner Report.pdf
2.LLS-43-25 App A Integrity Commissioner Periodic Report 2025 (1).pdf
  • Moved byCouncillor Sharman

    Receive for information legislative services report LLS-43-25 providing the periodic report from Principles Integrity, Integrity Commissioner for the City of Burlington attached as Appendix A.

    CARRIED

7.4
Transmittal of investigation report from ADR Ombudsman, MUN-28166-1223 (LLS-44-25) (CCS)

This item has attachments. 
1.LLS-44-25 Ombudsman Investigation Report.pdf
2.LLS-44-25 App A Ombudsman Final Report MUN-28166-1223.pdf
  • Moved byCouncillor Sharman

    Receive for information legislative services report LLS-44-25 regarding the investigation from the Ombudsman, file MUN-28166-1223.

    CARRIED

7.5
Amendment to 2025 Rates and Fees By-law (DGM-71-25) (GM)

This item has attachments. 
1.DGM-71-25 Amendment to 2025 Rates and Fees By-law (By-law Compliance).pdf
2.DGM-71-25 Appendix A - Amendment to 2025 Rates and Fees By-law 70-2024.pdf
3.DGM-71-25 Appendix B - Updated By-law Compliance 2025 Rates and Fees Chart.pdf
  • Moved byCouncillor Sharman

    Approve the amendment to Rates and Fees By-law 70-2024, being a by-law to establish and impose 2025 rates and fees for services, activities or the use of the property, attached in draft form as Appendix A to development and growth management report DGM-71-25, in a form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

    CARRIED

8.
Community and Corporate Services

 

8.1
Operating budget performance as of June 30, 2025 (FIN-28-25)

 

Note: this item was moved from Consent Items

  • Moved byCouncillor Kearns

    Direct the Chief Financial Officer to report back on the City’s 2025 year-end results upon completion of the 2025 year-end.

    CARRIED

8.2
Financial status report as at June 30, 2025 (FIN-29-25)

 

Note: this item was moved from Consent Items

  • Moved byMayor Meed Ward

    Receive for information finance department report FIN-29-25 regarding financial status as at June 30, 2025.

    CARRIED

9.
Confidential Items and Closed Meeting

 
  • Moved byCouncillor Bentivegna

    Proceed into closed session on Monday September 8, 2025 at 10:52 a.m. in accordance with the following provisions under the Municipal Act:

    Pursuant to Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; and

    Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose for Item 9.1

    CARRIED

9.1
Confidential Appendix C regarding Millcroft Greens Development update (DGM-76-25)

 

10.
Rise and Report

 

Committee reconvened into open session on September 8, 2025 at 12:03 p.m.

In closed session Committee discussed Confidential Appendix C regarding Millcroft Greens Development update (DGM-76-25).  No votes were taken in closed session.

11.
Public Works

 

None

12.
Growth Management

 

12.1
Millcroft Greens Development update (DGM-76-25)

This item has attachments. 
1.DGM-76-25 - Millcroft Greens Development Update.pdf
  • Moved byCouncillor Bentivegna

    Receive for information development and growth management report DGM-76-25 regarding an update on the Millcroft Greens development and next steps.

    CARRIED

12.2
Official Plan and Zoning By-law Amendments for 2072 Lakeshore Road (DGM-66-25)

This item has attachments. 
1.DGM-66-25 Recommendation Report for 2072 Lakeshore Road.pdf
2.DGM-66-25 - Appendix A - Location Plan.pdf
3.DGM-66-25 - Appendix B - Concept Plan.pdf
4.DGM-66-25 - Appendix C -Public Comments_Redacted_.pdf
5.DGM-66-25 Appendix D - Detailed Planning Analysis.pdf
6.DGM-66-25 - Appendix E- Draft Official Plan Amendment.pdf
7.DGM-66-25 - Appendix F - Draft Zoning By-law.pdf
  • Moved byCouncillor Kearns

    Approve the applications for Official Plan and Zoning By-law Amendments, as modified by staff, submitted by Bousfields Inc. on behalf of Acamar Dwelling Corporation proposing a 23-storey mixed-use building at 2072 Lakeshore Road; and

    Approve Official Plan Amendment No. 158 to the City of Burlington Official Plan 1997, as provided in Appendix D of development and growth management report DGM-66-25, to amend the designation for the lands located at 2072 Lakeshore Road to a site specific Downtown Mixed-Use Centre – Old Lakeshore Road Mixed Use Precinct”; and

    Deem that the Official Plan Amendment No. 158 is consistent with The Planning Act; and

    Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 158 as contained in Appendix D to development and growth management report DGM-66-25 to be presented for approval at the same time as the associated by-law to amend Zoning By-law 2020, as amended, for the development proposal; and

    Approve Zoning By-law 2020.512, as modified by staff, attached as Appendix E to development and growth management report DGM-66-25, to amend the Downtown Old Lakeshore Road “DL-A” zone for the lands at 2072 Lakeshore Road to “DL-A.566”; and

    Deem that Zoning By-law 2020.512 will conform to the 1997 Official Plan of the City of Burlington and the 2020 Official Plan once Official Plan Amendment No. 158 are adopted; and

    State that the amending zoning by-law will not come into effect until Official Plan Amendment No. 158 is adopted.

    CARRIED

13.
Statutory Public Meetings

 

Note: view September 9, 2025 video for discussion of Items 13.1 to 13.2

13.1
Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 - Statutory Public Meeting and Recommendation Report - 100 Plains Road E.pdf
2.DGM-64-25 - Appendix A - Existing Zoning.pdf
3.DGM-64-25 - Appendix B - Concept Plan.pdf
4.DGM-64-25 - Appendix C- Public Comments_Redacted.pdf
5.DGM-64-25 - Appendix D - Amending OP (version 2).pdf
6.DGM-64-25 - Appendix E - Amending By-law.pdf
7.DGM-64-25 - Appendix F - Detailed Policy Analysis.pdf

The Committee of the Whole, in accordance with the Planning Act, held Public Meeting No. 16-25 on September 9, 2025, regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East. Having considered the oral and written comments received from staff and the public, the Committee of the Whole referred development and growth management report DGM-64-25 to Council.

  • Moved byCouncillor Galbraith

    Refer development and growth management report DGM-64-25 to the September 16, 2025 Council meeting to allow staff to provide the following information:

    • Parking space size;
    • Capital project for Glenwood and Birchwood sidewalks and road renewal;
    • Current density with planned projects;
    • Loss of units if height or depth is reduced to meet the 45’ angular plane; and
    • Capacity of Glenwood and Birchwood for vehicle traffic.
    CARRIED

a.
Gerry Tchisler, MHBC Planning, spoke regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 Gerry Tchisler Presentation.pdf

b.
William Coutts spoke regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 William Coutts Presentation.pdf

c.
Beth McNally spoke regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.Delegation material - Beth McNally.pdf

d.
Jim Young spoke regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

 

e.
Staff presentation regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 Staff Presentation.pdf

f.
Delegation material from Gerry Tchisler, MHBC Planning, regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 Gerry Tchisler Presentation(1).pdf

g.
Delegation material from William Coutts regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 William Coutts Presentation(1).pdf

h.
Delegation material from Beth McNally regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.Delegation material - Beth McNally(1).pdf

i.
Correspondence from Tom Muir regarding Official Plan and Zoning By-law Amendments for 100 Plains Road East (DGM-64-25)

This item has attachments. 
1.DGM-64-25 Tom Muir correspondence_Redacted.pdf

13.2
Official Plan and Zoning By-law Amendments for 3011, 3019, 3023, 3027, 3035, 3047, 3051 Appleby Line (DGM-55-25)

This item has attachments. 
1.DGM-55-25 Statutory Meeting and Recommendation Report for 3011, 3019, 3023, 3027, 3035, 3047, 3051_Appleby Line.pdf
2.DGM-55-25 - Appendix A - Location Map.pdf
3.DGM-55-25 - Appendix B - Concept Plan.pdf
4.DGM-55-25 - Appendix C- Detailed Planning Analysis (Aug 13) .pdf
5.DGM-55-25 - Appendix D - Draft Official Plan Amendment - Aug 15.pdf
6.DGM-55-25 - Appendix E- Draft Zoning Bylaw.pdf

The Committee of the Whole, in accordance with the Planning Act, held Public Meeting No. 17-25 on September 9, 2025, regarding Official Plan and Zoning By-law Amendments for 3011, 3019, 3023, 3027, 3035, 3047, 3051 Appleby Line. Having considered the oral and written comments received from staff and the public, the Committee of the Whole approved the recommendation contained in development and growth management report DGM-55-25.

  • Moved byCouncillor Bentivegna

    Approve the applications for Official Plan and Zoning By-law Amendments, submitted by Calloway REIT (Burlington Appleby) Inc. proposing grocery stores and department stores as permitted uses on 3011, 3019, 3023, 3027, 3035, 3047, 3051 Appleby Line; and

    Approve Official Plan Amendment No. 163 to the City of Burlington Official Plan 1997, as provided in Appendix D to development and growth management report DGM-55-25, to amend the current Regional Commercial designation for the lands located at 3011, 3019, 3023, 3027, 3035, 3047, 3051 Appleby Line; and

    Deem that Official Plan Amendment No. 163 is consistent with The Planning Act; and

    Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 163 as contained in Appendix D to development and growth management report DGM-55-25 to be presented for approval at the same time as the associated by-law to amend Zoning By-law 2020, as amended, for the development proposal; and

    Approve Zoning By-law 2020.510, attached as Appendix E to development and growth management report DGM-55-25, to amend the special exception Regional Commercial zone (CR-312); and

    Deem that Zoning By-law 2020.510 will conform to the 1997 Official Plan of the City of Burlington and the 2020 Official Plan once Official Plan Amendment No. 163 is adopted; and

    State that the amending zoning by-law will not come into effect until Official Plan Amendment No. 163 is adopted.

    CARRIED

14.
Information Items

 
  • Moved byCouncillor Sharman

    Receive for information the following 3 items, having been given due consideration by the Committee of the Whole.

    CARRIED

15.
Staff Remarks

 

16.
Committee Remarks

 

17.
Adjournment

 

10:52 a.m. (closed), 10:52 a.m. (recessed), 11:00 a.m. (reconvened), 12:03 p.m. (open), 12:21 p.m. (recessed)

Meeting was reconvened on September 9, 2025 at 9:30 a.m.

10:43 a.m. (recessed), 10:50 a.m. (reconvened), 11:37 a.m. (recessed), 11:44 a.m. (reconvened), 11:55 a.m. (recessed), 12:01 p.m. (reconvened)

Note: Councillor Kearns left the meeting at 11:40 a.m.

Chair adjourned the meeting at 12:07 p.m.

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