Audit Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Lisa Kearns (Chair), 
  • Kartik Gupta, 
  • Mathew Moore, 
  • Etienne Durafour, 
  • and Paul Sharman 
Member Regrets:
  • Michael Di luilo 
  • and Mayor Marianne Meed Ward 
Staff Present:
  • Hassaan Basit, 
  • Maciej Jurczyk, 
  • Leah Bortolotti, 
  • Craig Millar, 
  • David Thompson (Audio/Visual Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Suzanne Gillies (Clerk) 

1.
Declarations of Interest:

 

None

2.
Delegation(s):

 

None

3.
Consent Items:

 

3.1
Status of Management Action Plans (CA-12-24)

This item has attachments. 
1.CA-12-24 Status of Management Action Plans.pdf
2.CA-12-24 Appendix A Detailed Summary Management Action Plans.pdf
  • Moved by:Mathew Moore

    Receive city auditor’s office report CA-12-24 providing a summary of the Management Action Plans in progress.

    CARRIED

3.2
Quarterly dashboard for office of the city auditor (CA-13-24)

This item has attachments. 
1.CA-13-24 Quarterly Dashboard for Office of the City Auditor.pdf
2.CA-13-24 Appendix A Quarterly Dashboard for Office of the City Auditor.pdf
  • Moved by:Mathew Moore

    Receive office of the city auditor’s report CA-13-24 providing a quarterly dashboard of City Auditor Key Performance Indicators (KPI’s) attached as Appendix A.

    CARRIED

3.3
Internal Audit Charter - update (CA-15-24)

This item has attachments. 
1.CA-15-24 Internal Audit Charter - update.pdf
2.CA-15-24 Appendix A Internal Audit Charter September - 2024 FINAL.pdf
  • Moved by:Mathew Moore

    Approve the updated Internal Audit Charter attached as Appendix A of city auditor’s office report CA-15-24.

    CARRIED

3.4
Financial highlights for the period ended June 30, 2024 (F-22-24)

This item has attachments. 
1.F-22-24 - Quarterly Financial Highlights - June 30, 2024.pdf
  • Moved by:Mathew Moore

    Receive finance department report F-22-24 providing financial highlights as at June 30, 2024.

    CARRIED

3.5
Evaluation of external auditors (F-29-24)

This item has attachments. 
1.F-29-24 Evaluation of External Auditors.pdf
  • Moved by:Mathew Moore

    Receive finance department report F-29-24 providing the results of the evaluation of the external auditors and fees.

    CARRIED

4.
Regular Items:

 

4.1
Procurement audit report (CA-14-24)

This item has attachments. 
1.CA-14-24 Procurement Audit Report.pdf
2.CA-14-24 Appendix A Procurement Audit Report FINAL.pdf
  • Moved by:Councillor Sharman

    Receive city auditor’s office report CA-14-24 regarding the procurement audit attached as Appendix A.

    CARRIED

5.
Confidential Items and Closed Session:

 

5.1
Confidential Appendix B regarding status of management action plans (CA-12-24)

 

6.
Rise and Report from Closed Session

 

7.
Procedural Motions:

 

None

8.
Information Items:

 

None

9.
Staff Remarks:

 

10.
Committee Remarks:

 

11.
Adjournment:

 
Chair adjourned the meeting at 3:40 p.m.
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