Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Room 247, Level 2, City Hall
Members Present:
  • Mayor Rick Goldring,
  • Rick Craven,
  • Marianne Meed Ward,
  • John Taylor,
  • Jack Dennison,
  • Paul Sharman,
  • and Blair Lancaster
Staff Present:
  • Mary Lou Tanner,
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • and Angela Morgan (Clerk)

1.
Call to Order:

2.
National Anthem:

3.
Regrets:

4.
Proclamations:

5.
Motion to Approve Council Minutes:

  • Motion No.
    Moved by:Councillor Craven
    Seconded by:Councillor Taylor

    Confirm the minutes of the following meeting of Council:

    Regular meeting of Council September 24, 2018

    Special meeting of Council November 5, 2018

     

     

    CARRIED

6.
Recognitions and Achievements:

7.
Presentations:

8.
Declarations of Interest:

9.
Delegations:

10.
Recommendations from Standing Committees:

10.1
Committee of the Whole meeting of November 5, 2018
This item has attachments.

1.11-05-18 Post-Meeting Minutes - Committee of the Whole.pdf

a.
Santa 5k road race (PR-05-18)

  • Motion No.

    Approve the Santa 5k road race to occur on an annual basis in the downtown on the second Saturday in December with race time to commence prior to 9:00 a.m.

    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Meed Ward
    CARRIED (6 to 1)

b.
Confidential contingency report as at August 31, 2018 (F-35-18)

  • Motion No.

    Receive and file confidential finance department report F-35-18 providing the status of the reserve for contingencies as at August 31, 2018.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

c.
Confidential litigation report, May 1 to September 30, 2018 (L-15-18)

  • Motion No.

    Direct the City Solicitor or her designate to proceed in accordance with the instructions sought in matters 7, 9, 10, 11, 12 and 13, and receive and file the balance of confidential legal department report L-15-18.

    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Meed Ward
    CARRIED (6 to 1)

d.
Confidential update on National Homes (Brant) Inc. appeal to LPAT re 2100 Brant Street (L-32-18)

  • Motion No.

    Instruct the City Solicitor or her designate to proceed in accordance with the revised instructions sought in confidential legal department report L-32-18

    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Meed Ward
    CARRIED (6 to 1)

10.2
Planning and Development meeting of November 5, 2018
This item has attachments.

1.Post-Meeting Minutes - Planning and Development Committee_Nov05_2018 - English.pdf
  • Motion No.

a.
Information report for a zoning by-law amendment at 3267 Mainway (PB-82-18)

  • Motion No.

    Receive and file department of city building report PB-82-18 regarding a zoning by-law amendment for 3267 Mainway.

    CARRIED (7 to 0)
  • Motion No.

    Motion to Re-Delegate Site Plan Approval for 3267 Mainway to Staff

    Given that site plan approval for 3267 Mainway was undelegated from staff in 2003 because of the presence of a metal die casting and extruding operation next to a residential area, and that this operation has now closed, site plan approval for 3267 Mainway is now delegated back to staff.

    CARRIED (7 to 0)

b.
Sign variance application for 777 Guelph Line (PB-84-18)

  • Motion No.

    Approve the application for variances to Sign By-law 34-2007, made by Kramer Design Associates, to permit the installation of 5 additional ground signs on the subject property, as well as the replacement of an existing ground sign, for which the following variances are required:

    • To permit 5 additional ground signs on the subject property, for a total of 7, instead of the maximum permitted 2 ground signs per commercial property,
    • To permit proposed ground signs ‘DIR-2’ and ‘DIR-3’ to be located less than 45 m apart, instead of the requirement for ground signs to be located no closer than 45 m to each other,
    • To permit a sign area of 3.33 m2 per sign face instead of the maximum permitted 0.55 m2 per sign face for proposed ground sign ‘DIR-1’,
    • To permit a sign area of 3.33 m2 per sign face instead of the maximum permitted 0.55 m2 per sign face for proposed ground sign ‘DIR-2’,
    • To permit a sign area of 3.33 m2 per sign face instead of the maximum permitted 0.55 m2 per sign face for proposed ground sign ‘DIR-3’,
    • To permit a sign area of 3.33 m2 per sign face instead of the maximum permitted 0.55 m2 per sign face for proposed ground sign ‘DIR-4’,
    • To permit a sign area of 3.33 m2 per sign face instead of the maximum permitted 0.55 m2 per sign face for proposed ground sign ‘DIR-5’,
    • To permit a sign height of 2.6 m instead of the maximum permitted height of 1.5 m for proposed ground sign ‘DIR-1’,
    • To permit a sign height of 2.6 m instead of the maximum permitted height of 1.5 m for proposed ground sign ‘DIR-2’,
    • To permit a sign height of 2.6 m instead of the maximum permitted height of 1.5 m for proposed ground sign ‘DIR-3’,
    • To permit a sign height of 2.6 m instead of the maximum permitted height of 1.5 m for proposed ground sign ‘DIR-4’,
    • To permit a sign height of 2.6 m instead of the maximum permitted height of 1.5 m for proposed ground sign ‘DIR-5’,
    • A setback of 3.7 m instead of the minimum required 6.25 m for proposed replacement ground sign ‘EDP’; and

    Subject to the following conditions:

    1. The variances apply to the proposed ground signs only and are valid only for the duration of the existing uses on site.
    2. Internally illuminated signs shall be equipped with light diffusers.
    3. The applicant is to submit for approval an updated landscape/tree inventory plan for the property indicating the trees to be removed, replaced or relocated as a result of the proposed signage.
    4. The existing trees to remain that are in close proximity to where the signs are being installed are to be protected by hoarding during sign installation.
    CARRIED (7 to 0)

c.
Grant application from the Community Heritage Fund for 6006 Guelph Line (PB-85-18)

  • Motion No.

    Approve the grant application by Ingrid Hollinger and D’Arcy McCallum for restoration of gingerbread trim at 6006 Guelph Line, in the amount of $4,193.71, to be funded by the Burlington Community Heritage Fund.

    CARRIED (7 to 0)

d.
Extended road closure request for Brock Avenue (TS-15-18)

  • Motion No.

    Approve the road closure requested from the Molinaro Group for the construction of the development at 490-492 Brock Avenue for a period of 2 years from the time the shoring and excavation building permit is issued.

    CARRIED (6 to 1)

10.3
Audit Committee meeting of November 7, 2018
This item has attachments.

1.Post-Meeting Minutes - Audit Committee_Nov07_2018 - English.pdf
  • Motion No.
    CARRIED (7 to 0)

a.
Status of audit work plan, budget and performance metrics (CA-16-18)

  • Motion No.

    Receive and file city auditor’s office report CA-16-18 providing the status of the 2018 audit work plan (Appendix A), budget, and performance metrics (Appendix B) as of October 12, 2018

    CARRIED

b.
Financial highlights for the period ended September 30, 2018  (F-37-18)

  • Motion No.

    Receive and file report F-37-18 presenting financial highlights for the period ended September 30, 2018.

    CARRIED

c.
Financial policies  (F-38-18)

  • Motion No.

    Receive and file report F-38-18 providing information on financial policies.

    CARRIED

d.
Summary of in progress management action plans  (CA-15-18)

  • Motion No.

    Receive and file city auditor’s office report CA-15-18 providing a summary of the management action plans in progress to address high- and medium-risk issues as detailed in Appendix A.

    CARRIED

e.
Summary of audit results - construction field inspection  (CA-17-18)

  • Motion No.

    Receive and file city auditor’s report CA-17-18 providing summary of audit results – construction field inspection audit in Appendix A.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

f.
Conclusion of international standards for the professional practice of internal auditing self-assessment  (CA-18-18)

  • Motion No.

    Receive and file city auditor’s office report CA-18-18 providing Deloitte LLP conclusion of the City Auditor’s self-assessment for compliance with the international standards for the professional practice of internal auditing as found in Appendix C.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

g.
External audit plan for 2018  (F-39-18)

  • Motion No.

    Approve the external audit service plan for the fiscal year ended December 31, 2018 as presented by Deloitte LLP and outlined in finance report F-39-18.

     

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

11.
Motion to Approve Standing Committee Minutes:

  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Craven

    Approve the following minutes:

    CARRIED

12.
Reports of Municipal Officers:

13.
Notices of Motion:

14.
Motions:

15.
Motion to Receive and File Council Information Packages:

  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Craven
    Receive and file the following Information Packages, having been prepared and distributed to Council:
    CARRIED

16.
Motion to Receive and File Information Items:

  • Motion No.
    Moved by:Councillor Lancaster
    Seconded by:Councillor Dennison

    Receive and file the following 2 items, having been considered by Council:

    CARRIED

17.
Motion to Consider Confidential Items:

18.
Motion to Approve By-Laws:

  • Motion No.
    Moved by:Councillor Lancaster
    Seconded by:Councillor Dennison

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

     

18.1
63:2018: A by-law to appoint Municipal Law Enforcement Officers for the City of Burlington

  • Motion No.
    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

18.2
64-2018:  A by-law to exempt Lots 144-150, 224-232, 257-265 and 281-288, all inclusive, in Registered Plan 20M-1193,  from the provisions of Part Lot Control under the Planning Act, R.S.O. 1990, c. P.13, as amended

  • Motion No.
    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, and Councillor Sharman
    OPPOSED: (1)Councillor Meed Ward
    CARRIED (5 to 1)

18.3
2020-405: A by-law to amend By-law 2020, as amended, to permit a mixed use commercial/residential development at 4880 Valera Road

  • Motion No.
    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Meed Ward
    CARRIED (6 to 1)

19.
Motion to Confirm Proceedings of the Council Meeting:

  • Motion No.
    Moved by:Councillor Dennison
    Seconded by:Councillor Sharman

    ​​Enact and pass By-law Number 65-2018, being a by-law to confirm the proceedings of Council at its meeting held Monday, November 12, 2019, being read a first, second and third time.

    CARRIED

20.
Statements by Members:

21.
Motion to Adjourn:

  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Craven

    Adjourn this Council now to meet again at the call of the Mayor.

    7:20 p.m.

    CARRIED
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