Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a.m., and reconvening at 6:30 p.m.
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Lisa Kearns (Chair),
  • Kelvin Galbraith,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Mary Battaglia,
  • Sue Connor,
  • Joan Ford,
  • David Lazenby,
  • Allan Magi,
  • David Thompson (Audio/Video Specialist),
  • Suzanne Gillies (Clerk),
  • and Georgie Gartside (Clerk)

1.
Declarations of Interest:
 

None.

2.
Delegation(s):
 

3.
Consent Items:
 

3.1
Tender Award – Wolfe Island Bridge deck soffit repair (CW-52-19)
This item has attachments. 

1.CW-52-19 - Tender Award - Wolfe Island Bridge Deck Soffit Repair.pdf
  • Moved byCouncillor Galbraith

    Award the tender for contract CW-19-20, Wolfe Island Bridge Deck Soffit Repair to Landform Civil Infrastructures Inc., 75 Cascade St. Hamilton, Ontario L8E 3B7, for $891,349.65 including HST; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the City Solicitor; and

    Approve the total cost of $990,000 (Net HST) to be charged to Capital Order BG0048 and funded as follows:

    Wolfe Island Bridge Deck Soffit Repairs (BG0048)$580,000

    Spring Gardens Slope Stability (RL0257)$308,796

    Capital Purposes Reserve Fund (800013)$101,204

    City of Burlington Funding$990,000

    Total Project Financing $990,000

    CARRIED

4.
Regular Items:
 

4.1
Burlington Economic Development Corporation (BEDC) update on post-secondary attraction for Burlington (CM-16-19)
This item has attachments. 

1.CM-16-19 BEDCorporation Update on Post Secondary Attraction Strategy.pdf
  • Moved byCouncillor Stolte

    Receive and file city manager’s office report CM-16-19 on Post-Secondary Attraction for Burlington.

    CARRIED

4.2
Epinephrine Autoinjectors on Fire Apparatus (BFD-03-19)
This item has attachments. 

1.BFD-03-19 epi pens on fire apparatus.pdf
  • Moved byMayor Meed Ward

    Approve the addition of epinephrine autoinjectors on fire emergency response apparatus.

    CARRIED

4.3
2020 Calendar of meetings for council and standing committees (CL-16-19)
This item has attachments. 

1.CL-16-19 2020 Calendar of Meetings for Council and Standing Committees.pdf
2.Committee and Council Calendar as amended.pdf
  • Moved byMayor Meed Ward

    Approve the proposed 2020 Calendar of Meetings for Council and Standing Committees, as outlined in Appendix A of Clerk’s department report CL-16-19, as amended.

    CARRIED

4.4
Infrastructure Funding (CM-22-19)
This item has attachments. 

1.CM-22-19 Infrastructure Funding .pdf
  • Moved byCouncillor Stolte

    Receive and file city manager’s office report CM-22-19 regarding infrastructure funding.

    CARRIED

4.5
City-wide Private Tree Bylaw Implementation (RPF-15-19)
This item has attachments. 

1.RPF-15-19 City-Wide Private Tree Bylaw Implementation.pdf
  • Moved byMayor Meed Ward

    Table roads, parks and forestry report RPF-15-19 regarding a proposed city-wide private tree bylaw to be considered at the Committee of the Whole meeting to be held on December 2, 2019 for approval; and

    Consider the potential operating and capital budget impacts for the administration of a private tree bylaw through the budget process.

    CARRIED
  • Moved byMayor Meed Ward

    Direct the Chief Financial Officer to include the required operating and capital funding needed for a city-wide private tree bylaw within the proposed 2020 budget 4% tax increase.

    LOST

4.6
Staff direction regarding Free Little Libraries (COW-14-19)
This item has attachments. 

1.Memo to Chair Members of COW re Free Little Libraries Oct 1 2019.pdf
  • Moved byCouncillor Nisan

    Direct the Director of Recreation Services to work with roads, parks and forestry department staff to develop a policy for the installation and upkeep of 'Little Free Libraries' and to report back to the Environment, Infrastructure and Community Services Committee in 2020 with the proposed policy.  The policy will address possible installations on private properties and city-owned parkland/open space, and the use of the Neighbourhood Community Matching Fund (SD-30-19); and

    Invite interested members of the community to apply to the Neighbourhood Community Matching Fund in the short term while a policy is being developed.

    CARRIED

4.7
Firework permissions to additional religious and cultural events (MO-16-19)
This item has attachments. 

1.MO-16-19.pdf
  • Moved byMayor Meed Ward

    Direct the Executive Director of Community Planning, Regulation and Mobility and the Fire Chief to review related bylaws (including but not limited to those listed below) to account for the expansion of permission to discharge and sell fireworks to include a broader range of religious and cultural celebrations:

    • 125-1992 Regulating the sale and use of fireworks
    • 49-2008 Nuisance and noise control bylaw
    • 42-2008 Business licensing bylaw; and

    Authorize the Fire Chief to immediately be able to grant exceptions on a case-by-case basis.

    CARRIED

4.8
Enterprise Resource Planning (ERP) program update (IT-05-19)
This item has attachments. 

1.IT-05-19 Enterprise Resource Planning (ERP) Update.pdf
  • Moved byCouncillor Galbraith

    Receive and file information technology services report IT-05-19 providing an update on the Enterprise Resource Planning (ERP) program.

    CARRIED

5.
Confidential Items:
 

6.
Procedural Motions:
 

  • Moved byCouncillor Sharman

    Move into closed session at 1:37 p.m. in accordance with the following provisions under the Municipal Act, section 239(3)(k) a position, plan procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board regarding confidential appendix A to report CM-16-19 BEDC update on post-secondary attraction for Burlington; and

    sections 239 (2)(e) litigation or potential litigation affecting the municipality or local board, including matters before administrative tribunals, with respect to legal department report L-16-19 regarding a legal update on a litigation matter.

    Motion to move into public session.

    CARRIED

7.
Information Items:
 

  • Moved byCouncillor Sharman

    Receive and file the following 4 items, having been given due consideration by the Committee of the Whole.

    CARRIED

8.
Staff Remarks:
 

None.

9.
Committee Remarks:
 

None.

10.
Adjournment:
 

11:23 a.m. (recessed), 11:30 a.m. (reconvened), 12:00 p.m. (recessed), 1:00 p.m. (reconvened), 3:05 p.m. (recessed), 6:30 p.m. (reconvened), 

Councillor Galbraith attended the meeting until 10:12 a.m.

Mayor Meed Ward left the meeting at 2:00 p.m. and returned at 2:32 p.m.

Councillor Nisan attended the meeting until 2:45 p.m. and returned at 6:30 p.m.

Chair adjourned the meeting at 8:45 p.m.

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