Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Mayor Marianne Meed Ward (Chair), 
  • Kelvin Galbraith, 
  • Lisa Kearns, 
  • Rory Nisan, 
  • Paul Sharman, 
  • and Angelo Bentivegna 
Member Regrets:
  • Shawna Stolte 
Staff Present:
  • Hassaan Basit, 
  • Blake Hurley, 
  • Jacqueline Johnson, 
  • Curt Benson, 
  • Scott Hamilton, 
  • Craig Millar, 
  • Sue Evfremidis, 
  • Craig Kummer, 
  • Mark Vytvytskyy, 
  • Emilie Cote, 
  • Jamie Tellier, 
  • Leah Bortolotti, 
  • Samantha Yew, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Suzanne Gillies (Clerk) 

1.
Call to Order

 

The Chair called the meeting to order.

2.
Land Acknowledgement

 

The Chair read the Land Acknowledgement.

3.
Approval of the Agenda

 
  • Moved byCouncillor Galbraith

    Approve the agenda as presented.

    Note: Item 8.3 Municipal Accommodation Tax (MAT) update - proposed 2025 projects (RCC-16-24) was withdrawn by staff in advance of the meeting.

    CARRIED

4.
Declarations of Interest

 

Councillor Sharman declared an interest with:

  • Item 9.5 Confidential human resources department report regarding a personnel matter (HR-07-24), as he is personally involved.

5.
Presentation(s)

 

5.1
Housing Accelerator Fund (COW-23-24)

This item has attachments. 
1.COW-23-24 Housing Accelerator Fund Implementation update.pdf
  • Moved byCouncillor Sharman

    Suspend the rules for section 45.2 of the Procedure By-law 59-2024 to allow an extension of a staff presentation beyond the 10-minute maximum.

    CARRIED

6.
Delegation(s)

 

7.
Consent Items

 

7.1
Quarterly Mayoral Decisions report (CL-21-24) (CCS)

This item has attachments. 
1.CL-21-24 Quarterly Mayoral Decisions report.pdf
2.CL-21-24 Appendix A - Mayoral Decisions to Sept 17 2024.pdf
  • Moved byCouncillor Kearns

    Receive legislative services report CL-21-24 providing the Quarterly Mayoral Decisions report for information.

    CARRIED

7.2
Financial status report as at June 30, 2024 (F-17-24) (CCS)

This item has attachments. 
1.F-17-24 Quarterly Financial Status Report - June 30, 2024.pdf
2.F-17-24 Appendices A-E Quarterly Financial Status Report.pdf
  • Moved byCouncillor Kearns

    Receive finance department report F-17-24, financial status report as at June 30, 2024.

    CARRIED

7.3
Delegated Authority third quarter report (CL-23-24) (CCS)

This item has attachments. 
1.CL-23-24 Delegated Authority Quarterly Report_Q3.pdf
2.CL-23-24_Appendix A amending by-law to amend By-law 071-2023 being a by-law to delegate authority to staff.pdf
  • Moved byCouncillor Kearns

    Approve the requested new delegated authority submissions provided in legislative services report CL-23-24 Delegated Authority third quarter report; and

    Enact the by-law substantially attached as Appendix A to legislative services report CL-23-24, being a by-law to amend the By-law 71-2023, a by-law to delegate approvals to staff.

    CARRIED

7.4
Tender award for Prospect Street area phase one minor reconstruction, watermain and waste watermain installation (ES-22-24) (PW)

This item has attachments. 
1.ES-22-24 - Prospect Street Area Phase One Minor Reconstruction, Watermain and Waste Watermain Installation.pdf

Note: this item was moved to Public Works Regular Items.

7.5
Repeal Anti-Chasing By-law 25-2006 (BL-04-24) (GM)

This item has attachments. 
1.BL-04-24 Repeal of Anti-Chasing By-law 25-2006.pdf
2.BL-04-24 - Appendix A - Repeal Anti-Chasing By-law 25-2006.pdf
  • Moved byCouncillor Kearns

    Approve the by-law to repeal By-law 25-2006, a by-law to prohibit accident scene solicitation on all highways in the City of Burlington and to delegate to the Regional Municipality of Halton Police Services Board the power to license, regulate and govern all owners and drivers of tow trucks within the municipality and to establish a registry as the board deems appropriate, otherwise known as the “Anti-Chasing By-law”, as attached as Appendix A to by-law compliance department report BL-04-24, in a form satisfactory to the Commissioner of Legal and Legislative Services/City Solicitor as municipal responsibility to license, inspect and enforce the towing industry is transferred to the Province of Ontario via the Towing and Storage Safety and Enforcement Act.

    CARRIED

8.
Community and Corporate Services Regular Items

 

8.1
Council composition and ward boundary review introductory presentation by consultant (CL-24-24)

This item has attachments. 
1.CL-24-24 Transmittal of Council Composition and Ward Boundary Review Introductory Presentation by Consultant.pdf
2.CL-24-24 - Appendix A.pdf
  • Moved byCouncillor Nisan

    Receive for information legislative services report CL-24-24 Council Composition and Ward Boundary Review introductory presentation by Watson & Associates Economists Ltd.

    CARRIED
  • Moved byCouncillor Nisan

    Suspend the rules for section 45.2 of the Procedure By-law 59-2024 to allow an extension of a staff presentation beyond the 10-minute maximum.

    CARRIED

8.2
Approval of 2025 meeting calendar (CL-22-24) (SD-16-24)

This item has attachments. 
1.CL-22-24 2025 Meeting Calendar.pdf
2.CL-22-24 App A 2025 Calendar.pdf
  • Moved byCouncillor Kearns

    Approve the 2025 calendar of meetings for Council and standing committees attached as Appendix A to legislative services report CL-22-24 with the following amendment:

    • remove Council Meeting of November 27, 2025; and

    Direct the City Clerk to report back to the October 15, 2024 Council meeting on options to reschedule the November 11, 2025 committee meetings. (SD-16-24)

    CARRIED
  • Amendment:
    Moved byCouncillor Kearns

    Direct the City Clerk to report back to the October 15, 2024 Council meeting on options to reschedule the November 11, 2025 committee meetings. (SD-16-24)

    CARRIED
  • Amendment:
    Moved byCouncillor Kearns

    Change all Regular Council meeting times to begin at 6:30 p.m.

    IN FAVOUR: (1)Councillor Kearns
    OPPOSED: (5)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Nisan, and Councillor Bentivegna
    LOST

8.3
Municipal Accommodation Tax (MAT) update - proposed 2025 projects (RCC-16-24)

This item has attachments. 
1.RCC-16-24 Municipal Accommodation Tax (MAT) Update- Proposed 2025 Projects.pdf

Note: this item was withdrawn by staff.

8.4
Options and recommendations on establishing a Burlington Resiliency Fund to support the community during natural disasters or emergencies (CM-09-24)

This item has attachments. 
1.CM-09-24 Report on Options for Relief Fund for Future Community Emergencies.pdf
2.CM-09-24 Appendix A - Burlington Resiliency Fund Comparator Jurisdiction Scan.pdf
  • Moved byCouncillor Nisan

    Direct the Chief Administrative Officer and Chief Financial Officer to do further analysis to develop a comprehensive Burlington Resiliency Fund and report back to Committee of the Whole in February 2025 on how the fund would be established including the proposed administration framework, the parameters/triggers of use, a financial analysis and proposed eligibility criteria.

    CARRIED

9.
Confidential Items and Closed Meeting

 
  • Moved byCouncillor Galbraith

    Proceed into closed session on October 7, 2024 at 1:03 p.m. in accordance with the following provisions under the Municipal Act: 

    Pursuant to Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Item 9.1; and 

    Pursuant to Section 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local bard regarding Item 9.4.

    CARRIED
  • Moved byCouncillor Kearns

    Proceed into closed session on October 7, 2024 at 1:03 p.m. in accordance with the following provision under the Municipal Act:

    Pursuant to Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, regarding Item 9.5.

    CARRIED

9.1
Confidential triannual litigation update report (L-26-24)

 

9.2
Confidential status report on the Contingency Reserve - August 31, 2024 (F-32-24)

 

9.3
Confidential legal update on a litigation matter - appeals to the New Official Plan (L-25-24)

 

9.4
Confidential real estate matter - property license (L-27-24)

 

9.5
Confidential human resources department report regarding a personnel matter (HR-07-24)

 

10.
Rise and Report

 

Committee reconvened into open session on October 7, 2024 at 2:45 p.m. 

In closed session Committee provided instructions to staff on the following confidential report(s):

  • Confidential real estate matter - property license (L-27-24)
  • Moved byCouncillor Galbraith

    Direct the Commissioner of Legal and Legislative Services and City Solicitor or his designate to proceed in accordance with the instructions sought in matters 1, 9, 13, 24, 25, 26, 27, 44, 46, 47, 48, 49, and 50 and that the balance of L-26-24 be received and filed. 

    CARRIED
  • Moved byCouncillor Sharman

    Receive for information finance department report (F-32-24) regarding confidential status on the Contingency Reserve - August 31, 2024.

    CARRIED
  • Moved byCouncillor Sharman

    Instruct the Commissioner of Legislative Services and City Solicitor, or his designate, to proceed in accordance with the instructions sought in confidential legal department report L-25-24.

    CARRIED
  • Moved byCouncillor Bentivegna

    Receive for information human resources department report HR-07-24, Confidential report and presentation regarding a personnel matter.

    CARRIED

11.
Public Works Regular Items

 

11.1
Automated Speed Enforcement (TS-02-24)

This item has attachments. 
1.TS-02-24 Automated Speed Enforcement.pdf
2.TS 02 24 Appendix A Supplementary Information .pdf
3.TS 02 24 Appendix B City of Burlington Schools and existing Community Safety Zones.pdf
4.TS 02 24 Appendix C Automated Speed Enforcement Proposed Timelines.pdf
5.TS 02 24 Appendix D Road Safety Reserve Fund Draft.pdf
  • Moved byCouncillor Nisan

    Authorize the Director of Transportation Services and Director of By-law Compliance to execute, on behalf of The Corporation of the City of Burlington, all necessary documents and agreements to implement at least six Automated Speed Enforcement cameras as set out in transportation services report TS-02-24, including, but not limited to, agreements required by the Province of Ontario and its various Ministries, the Toronto Joint Processing Center agreement, and the Automated Speed Enforcement camera vendor agreement, with content satisfactory to the Director of Transportation Services and Director of By-law Compliance, and in form satisfactory to the City Solicitor; and

    Direct the Chief Financial Officer to establish a Roadway Safety reserve fund in accordance with the draft reserve fund by-law attached as Appendix D.

    CARRIED

11.2
Tender award for Prospect Street area phase one minor reconstruction, watermain and waste watermain installation (ES-22-24)

 

Note: this item was moved from Consent Items and was discussed before Item 11.1

  • Moved byCouncillor Kearns

    Award the tender for contract ES-24-45 Prospect Street area phase one minor reconstruction, watermain and waste watermain to KAPP Infrastructure Inc. for $19,851,956.94 including HST; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements with the bidder named above; and

    Authorize the City Clerk to prepare the debenture by-law; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Commissioner of Legal and Legislative Services and Corporation Counsel; and

    Approve the total cost of $19,750,617 (Net HST) to be charged to Capital Order RD-RR-1748 Prospect Street and Dynes Road - Renewal and funded as outlined in the Financial Matters section of the report.

    CARRIED

12.
Growth Management Regular Items

 

None

13.
Statutory Public Meetings

 

None

14.
Information Items

 
  • Moved byCouncillor Sharman

    Receive and file the following six (6) items, having been given due consideration by the Committee of the Whole.

    CARRIED

14.1
Legislative Services forecast of standing committee reports (COW-22-24)

This item has attachments. 
1.COW-22-24 LS standing committee report forecast for Nov.pdf

14.2
Housing Accelerator Fund staff presentation (COW-23-24)

This item has attachments. 
1.COW-23-24 Housing Accelerator Fund Implementation update(1).pdf

14.3
Delegation material from Jim Young, Chair, Partnering Aldershot regarding Council composition and ward boundary review introductory presentation by consultant (CL-24-24)

This item has attachments. 
1.Jim Young CL-24-24(1).pdf

14.4
Delegation material from Anne and Dave Marsden regarding approval of 2025 meeting calendar (CL-22-24)

This item has attachments. 
1.CL-20-24_Transmittal of ADR Ombudsman (ADRO) investigation report(1).pdf
2.CL-20-24 Appendix A - Final Transmittal Letter(1).pdf
3.CL-20-24 Appendix A - Final Transmittal Letter(2).pdf

14.5
Delegation material from Jim Thomson regarding approval of 2025 meeting calendar (CL-22-24)

This item has attachments. 
1.Jim Thomson presentation CL-22-24(1).pdf

14.6
Additional information provided by staff regarding Automated Speed Enforcement (TS-02-24)

This item has attachments. 
1.ASE Scenarios.pdf

15.
Staff Remarks

 

16.
Committee Remarks

 

17.
Adjournment

 

11:30 a.m. (recessed), 11:37 a.m. (reconvened), 12:18 p.m. (recessed), 1:00 p.m. (reconvened), 1:03 p.m. (closed), 2:45 p.m. (public)

Chair adjourned the meeting at 3:22 p.m.

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