Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
1:00 p.m., and reconvening at 6:30 p.m.
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Lisa Kearns (Chair),
  • Kelvin Galbraith,
  • Rory Nisan,
  • Shawna Stolte,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Member Regrets:
  • Paul Sharman
Staff Present:
  • Tim Commisso,
  • Mary Battaglia,
  • Joan Ford,
  • Chris Glenn,
  • Allan Magi,
  • Nancy Shea-Nicol,
  • David Thompson (Audio/Video Specialist),
  • and Lisa Palermo (Clerk)

1.
Declarations of Interest:
 

None.

2.
Council Orientation:
 

3.
Delegation(s):
 

4.
Consent Items:
 

4.1
Financial status report as at December 31, 2018 (F-05-19)
This item has attachments. 

1.F-05-19 Financial Status Report - December 31, 2018.pdf
2.F-05-19 Schedules A-E.pdf
  • Moved byCouncillor Galbraith

    Receive and file finance department report F-05-19 providing financial status report as at December 31, 2018.

    CARRIED

4.2
Remuneration and expenses paid to Council and appointees for 2018 (F-08-19)
This item has attachments. 

1.F-08-19 Remuneration and Expenses paid to Council and Appointees.pdf
2.F-08-19 AppA.pdf
  • Moved byCouncillor Galbraith

    Receive and file finance department report F-08-19 regarding remuneration and expenses paid to Council and appointees for 2018.

    CARRIED

5.
Regular Items:
 

5.1
2019 – 2023 Multi-Year Accessibility Plan (CW-01-19)
This item has attachments. 

1.CW-01-19 Multi-Year Accessibility Plan.pdf
2.CW-01-19 Appendix A .pdf
  • Moved byCouncillor Stolte

    Approve the 2019 – 2023 Multi-Year Accessibility Plan attached as Appendix “A” to capital works department report CW-01-19.

    CARRIED

5.2
LaSalle Park Marina wave break (CM-01-19)
This item has attachments. 

1.CM-01-19 LaSalle Park Marina Wave Break.pdf
2.CM-01-19 Appendix A LPMA Grant Thornton.pdf
3.CM-01-19 Appendix A Statements to LPMA Financial Model.pdf
  • Moved byCouncillor Galbraith

    Direct the Interim City Manager to implement Option A regarding the future operation of the Marina at LaSalle Park as outlined in report CM-01-19; and

    Direct the Executive Director of Capital Works to proceed with the Request for Proposal for the acquisition of a new floating wave break and report back on the results of the Request for Proposal (Option A); and

    Direct the Director of Parks and Recreation to continue negotiations with the LaSalle Park Marina Association for a long-term license agreement for the operation of the Marina at LaSalle Park and report back on the results (Option A); and

    Direct the Interim City Manager to report back on alternative governance and operating models and the process for continuance of a community-based public Marina at LaSalle Park and report back to Committee of the Whole on or before July 8, 2019; and

    Direct the Director of Parks and Recreation to explore alternative funding options for the Marina at LaSalle Park.

     

    CARRIED

5.3
Direction regarding winter operations (SD-15-19)
 

  • Moved byMayor Meed Ward

    Direct the Director of Roads, Parks and Forestry to complete a review of winter operations and provide recommendations to Committee of the Whole for 2020 budget considerations including the following:

    • Improvements to sidewalk, pathway and bike lane clearing in accordance with recent revisions to the Minimum Maintenance Standards: and
    • Increased management oversight of winter operations on shifts; and
    • Increased oversight of contracted services; and
    • Consideration of changes to equipment and service provision for plowing (10 year contract preparations are commencing); and
    • Options for enhanced service on residential roads; and
    • Options for enhanced service on laneways and pathways; and
    • Options for changes to the Windrow Program; and
    • Options for enhanced communications; and
    • Options for salt boxes in neighbourhoods near pathways; and
    • Consultation with citizen advisory committees for service level suggestions; and
    • Review of road prioritization / service levels for snow removal; and
    • Options to purchase a grader or to secure a contract for the operation of a grader, including analysis of the value proposition of those options; and
    • Report back at a workshop before the 2020 budget.
    CARRIED

5.4
Direction regarding pathway at Brant Hills Community Centre (SD-16-19)
 

  • Moved byCouncillor Nisan

    Direct the Director of Roads, Parks and Forestry to add the path adjacent to the Brant Hills Community Centre to the route of the sidewalk plow, to be plowed with the same priority as sidewalks on a primary route, including salting (consistent with current service standards) for the remainder of winter 2019.

    CARRIED

6.
Confidential Items:
 

6.1
Confidential legal department report regarding freedom of information requests (L-04-19)
 

  • Moved byCouncillor Galbraith

    Direct the City Solicitor to proceed in accordance with the instructions contained in legal department report L-04-19 regarding freedom of information requests.

    CARRIED

6.2
Confidential finance department report regarding reserve for contingencies as at Dec. 31, 2018 (F-06-19)
 

  • Moved byCouncillor Stolte

    Receive and file finance department report F-06-19 regarding reserve for contingencies as at December 31, 2018.

    CARRIED

6.3
Confidential legal department report regarding litigation update (Oct. 1 to Dec. 31, 2018) (L-02-19)
 

  • Moved byCouncillor Galbraith

    Refer legal department report L-02-19 regarding litigation update (Oct. 1 to Dec. 31, 2018) to the March 25, 2019 council meeting.

    CARRIED

6.4
Confidential legal department report regarding LaSalle Park Marina (L-01-19)
 

  • Moved byCouncillor Bentivegna

    Receive and file legal department report L-01-19 regarding LaSalle Park Marina.

    CARRIED

7.
Procedural Motions:
 

7.1
Motion to proceed into closed session
 

  • Moved byCouncillor Galbraith

    Move into closed session in accordance with the following provisions under the Municipal Act:

    • Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to legal department report L-01-19 regarding LaSalle Park Marina.
    • Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, with respect to legal department report L-02-19 regarding a litigation update.
    CARRIED

8.
Information Items:
 

9.
Staff Remarks:
 

10.
Committee Remarks:
 

11.
Adjournment:
 

3:06 p.m. (closed), 4:32 p.m. (open), 4:34 p.m. (recessed), 6:30 p.m. (reconvened)

Chair adjourned the meeting at 8:31 p.m.

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