Corporate Services, Strategy, Risk and Accountability Committee Meeting

Revised Agenda

Meeting #:
Date:
Time:
9:30 a.m. and reconvening at 6:30 p.m. if required
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                  Committee Clerk, Georgie.Gartside@burlington.ca, 905-335-7600 x 7492 

1.
Declarations of Interest:
 

2.
Delegation(s):
 

Standing committee and City Council meetings are held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.


Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.


If you do not wish to delegate, but would like to submit correspondence, please email your comments to clerks@burlington.ca. Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.
Consent Items:
 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1
Investigation report from Burlington Ombudsman MUN-13233-0321 (CL-18-22)
This item has attachments. 

1.CL-18-22 - Investigation report from Burlington Ombudsman MUN-13233-0321.pdf
2.CL-18-22 - Appendix A - Executive Summary - MUN-13233-0321.pdf
3.CL-18-22 - Appendix B Ombudsman Final Report.pdf

  • Receive and file office of the city clerk report CL-18-22 regarding the investigation from the Ombudsman, file MUN-13233-0321.

3.2
Annual report from the Burlington Ombudsman (CL-20-22)
This item has attachments. 

1.CL-20-22 Annual report from the Burlington Ombudsman.pdf
2.CL-20-22 Appendix A Burlington Ombudsman Annual Report 2021.pdf

  • Receive the 2021 annual report from ADR Chambers, Ombudsman for the City of Burlington, attached as Appendix A to office of the city clerk report CL-20-22.

3.3
Joint Election Compliance Audit Committee with Halton Regional Municipalities (CL-23-22)
This item has attachments. 

1.CL-23-22 - Joint Election Compliance Audit Committee with Halton Regional Municipalities.pdf
2.Appendix A - Joint Compliance Audit Committee Terms of Reference.pdf

  • Approve the 2022-2026 Joint Compliance Audit Committee Terms of Reference attached as Appendix A to office of the city clerk report CL-23-22.

3.4
Financial results for Burlington Hydro for the period ended December 31, 2021 (F-20-22)
This item has attachments. 

1.F-20-22 - Annual Burlington Hydro Financial Results.pdf

  • Receive and file finance department report F-20-22 providing financial results for Burlington Enterprises Corporation.

4.
Regular Items:
 

4.1
Response to staff direction regarding the election and local boards (CL-25-22)
This item has attachments. 

1.CL-25-22 Response to Staff Direction Regarding the Election and Local Boards.pdf
2.CL-25-22 Appendix A - Memorandum from Integrity Commissioner.pdf
3.CL-25-22 Appendix B - Code of Conduct for Local Boards and Committee.pdf

Note: Principles Integrity will attend to answer questions.

  • Receive and file the memorandum dated May 17, 2022 from the City of Burlington Integrity Commissioner, attached as Appendix A to office of the city clerk report CL-25-22; and

    Amend the Code of Conduct for Local Boards to delete the following from Rule 5 (Election Campaigns) as recommended by the City of Burlington Integrity Commissioner, memorandum dated May 17, 2022:

    "Any member of a Board or Committee wishing to fully participate in an election campaign will be granted a leave of absence from the Board or Committee".

4.2
COVID-19 emergency response verbal update (CSSRA-05-22)
 

4.3
Government relations annual report (CS-07-22)
This item has attachments. 

1.CS-07-22 Government Relations Annual Report.pdf
2.CS-07-22 Appendix A Senior Government Funding(1).pdf
3.CS-07-22 Appendix B Advocacy Issues.pdf
4.CS-07-22 Appendix C Provincial and Federal Pre-Budget Submissions.pdf
5.CS-07-22 Appendix D Conference Delegation Meetings.pdf

  • Receive and file corporate strategy report CS-07-22, providing an update on the funding, advocacy, monitoring and reporting work of government relations (GR) at the City of Burlington.

4.4
Closed Session Protocol (CM-18-22)
This item has attachments. 

1.CM-18-22 - Closed Session Protocol.pdf
2.Appendix A - Proposed Closed Meeting Protocol.pdf
3.Appendix B - Excerpt from Municipal Act, 2001 - Meeting Exceptions.pdf
4.Appendix C - Excerpt from Procedure By-law 31-2021.pdf

Note: This item will be discussed at 12:30 p.m. with representatives from Aird & Berlis in attendance to provide a presentation.

  • Approve the Closed Session Protocol attached as Appendix A to city manager’s office report CM-18-22; and

    Direct the City Clerk to bring forward all related Procedure By-law amendments to the July 2022 Corporate Services, Strategy, Risk and Accountability Committee meeting.

4.5
Public engagement update on Robert Bateman High School land related proposals (CM-17-22)
This item has attachments. 

1.CM-17-22 Public Engagement Update on Robert Bateman Proposals.pdf
2.CM-17-22 Appendix A Robert Bateman High School Proposals Survey Results.pdf

  • Receive and file city manager’s office report CM-17-22 providing a public engagement update on Robert Bateman High School land related proposals.

4.6
Release of legal fees (CSSRA-06-22)
This item has attachments. 

1.CSSRA-06-22 Release of legal fees.pdf

5.
Confidential Items:
 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1
Confidential status report on the contingency reserve fund as at April 30, 2022 (F-22-22)
 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.2
Confidential triannual litigation update - February 1 to April 30, 2022 (L-16-22)
 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

6.
Procedural Motions:
 

7.
Information Items:
 

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

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