Regular Meeting of Council
Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely

Due to COVID-19 this meeting will be conducted as a virtual meeting, with no public attendance. Only the clerk and audio/visual technician, will be in council chambers, with all other staff, Mayor and members of council participating in the meeting by calling in remotely. The meeting will be live web streamed, as usual, and archived on the city website.

1.
Call to Order:
 

2.
National Anthem:
 

3.
Land Acknowledgement:
 

4.
Regrets:
 

5.
Proclamations:
 

6.
Recognitions and Achievements:
 

7.
Motion to Approve Council Minutes:
 

  • Confirm the minutes of the following meeting of Council:

8.
Presentations:
 

9.
Declarations of Interest:
 

10.
Delegations:
 

In order to speak at a Council meeting, Individuals must register as a delegation no later than noon the day before the meeting. To register, complete the online application at www.burlington.ca/delegation or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca

If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca by noon the day before the meeting. Your comments will be circulated to Council members in advance of the meeting and will be attached to the minutes, forming part of the public record.

11.
Petitions:
 

12.
Recommendations from Standing Committees:
 

12.1
Council Workshop meeting of June 21, 2021
This item has attachments. 

1.06-21-21 Post-Meeting Minutes - Council Workshop_Jun21_2021 - English.pdf

There were no recommendations from this meeting.

12.2
Corporate Services, Strategy, Risk and Accountability meeting of July 5, 2021
This item has attachments. 

1.Post-Meeting Minutes - CSSRA_Jul05_2021 - English.pdf

a.
Investigation report from Burlington Ombudsman MUN-12244-1220 (CL-20-21)
 

  • Receive and file office of the city clerk report CL-20-21 regarding the investigation from the Ombudsman, file MUN-12244-1220.

b.
Investigation report from Burlington Ombudsman MUN-12408-0121 (CL-22-21)
 

  • Receive and file office of the city clerk report CL-22-21 regarding the investigation from the Ombudsman, file MUN-12408-0121.

c.
City Manager’s 2021 objectives (CM-08-21)
 

  • Direct the City Manager to work closely with the Executive Director of Strategy, Risk and Accountability to refine and revise the existing City Manager objectives from the Vision to Focus Plan (July 2019 version) as outlined in appendix A to city manager’s office report CM-08-21; and

    Direct the City Manager to report back to the Corporate Services, Strategy, Risk and Accountability Committee in Q3 of 2021 with a final set of City Manager 2021/22 objectives for consideration and approval.

d.
Special resolution of the shareholders of Burlington Enterprises Corporation (CM-19-21)
 

  • The Council of the City of Burlington as the sole shareholder of all issued shares in Burlington Enterprises Corporation, being the Corporation, approves the following special resolution of the sole shareholder of Burlington Enterprises Corporation:

    Whereas Archie Bennett has resigned as a director of the Corporation; and

    Whereas Susan Kilburn has been nominated to serve as a director pursuant to s. 4.04(a) of By-law 1 of the Corporation; and

    Whereas the number of directors comprising the board of directors of the Corporation is fixed at five (5), being a number within the prescribed range.

    Now therefore be it resolved as a special resolution of the Corporation that:

    1. The following persons be and they are hereby elected directors of the Corporation, pursuant to s. 4.04(a) of By-law 1 of the Corporation, to hold office for a term of two (2) years or until their successors are duly elected, subject to the provisions of the by-laws of the Corporation, the shareholder direction applicable to the Corporation and the provisions of the Business Corporations Act (Ontario):

    John Maheu, for a second two-year term,

    Susan Kilburn, for a first two-year term.

    2. The following persons be and they are hereby confirmed as directors of the Corporation by virtue of the offices they hold, to hold the office of director for so long as they hold the offices specified below or until their successors to said offices below are duly elected or appointed, as the case may be, subject to the provisions of the by-laws of the Corporation and the provisions of the Business Corporations Act (Ontario):

    Gerry Smallegange, by virtue of holding the office of President of the Corporation,

    Marianne Meed Ward, by virtue of holding the office of the Mayor of the City of Burlington,

    Tim Commisso, by virtue of holding the office of the City Manager of the City of Burlington; and

    Direct the City Clerk to execute the special resolution on behalf of the sole shareholder in substantially the form attached to city manager's office report CM-19-21 as Appendix A, and provide a copy of this resolution with the executed special resolution of the sole shareholder to the Burlington Enterprises Corporation (BEC).

e.
Federation of Canadian Municipalities conference report 2021 (MO-04-21)
 

  • Receive and file office of the mayor report MO-04-21 providing highlights from the 2021 virtual Federation of Canadian Municipalities annual conference.

f.
COVID-19 emergency response verbal update (CSSRA-13-21)
 

  • Receive and file the July 5, 2021 staff presentation providing the COVID-19 emergency response verbal update.

g.
Service re-design interim modifications and resumptions (CM-16-21)
 

  • Receive and file appendix A of city manager’s office report CM-16-21 providing interim service delivery modifications approved by the Burlington Leadership Team, Emergency Control Group and/or service leads for parking ambassadors and night-time activity – parking management service - transportation; and

    Direct the Chief Financial Officer to track and monitor the financial implications of the above service delivery program changes in the ongoing COVID-19 financial impact reporting to Council.

h.
Election policies survey results (CL-21-21) (SD-21-21)
 

  • Receive and file office of the city clerk report CL-21-21 providing the election policies survey results attached as appendix A; and

    Direct the City Clerk to bring forward an option for a modest election finance rebate program by Q4 2021, and to seek feedback from our advisory committees on that option and use any other opportunities to engage the public. The option(s) could focus on smaller donations and aim for a modest cost to the city, similar to the programs in Whitby and Mississauga and limit eligibility to Burlington residents only. (SD-21-21)

i.
2022 budget framework (F-25-21)
 

  • Receive and file finance department report F-25-21 regarding the 2022 budget framework.

j.
Confidential legal update on appeals to Official Plan Amendment 119, Zoning By-law 2020.418 and the Interim Control By-law (L-20-21)
 

Pursuant to section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  • Direct the Executive Director of Legal Services or their designate to proceed in accordance with the instructions sought in confidential legal department report L-20-21.

k.
Confidential City Manager evaluation process (CL-23-21)
 

Pursuant to section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

  • Receive and file office of the city clerk report CL-23-21 regarding the City Manager evaluation process.

12.3
Community Planning, Regulation and Mobility meeting of July 6, 2021
This item has attachments. 

1.07-06-21 - Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee_Jul06_2021 - English.pdf

a.
Human resource management risks (HR-03-21)
 

  • Receive and file human resources department report HR-03-21 providing an update on human resource management risks.

b.
Downtown parking occupancy sensors (TS-09-21)
 

  • Direct the Director of Transportation Services to proceed with the installation of occupancy sensors in all Municipally owned off-street parking facilities in downtown Burlington for a total cost of $165,000 to be funded from the Downtown Parking District Reserve Fund.

c.
Sheldon Creek Community Traffic Assessment Request (CPRM-05-21, SD-22-21)
 

  • Direct the Director of Transportation Services to conduct a review of traffic safety in the Sheldon Creek neighbourhood and report back to Committee in Q4 of 2021 with a summary of findings and any recommendations for improvement. (SD-22-21)

12.4
Environment, Infrastructure and Community Services meeting of July 8, 2021
This item has attachments. 

1.Post-Meeting Minutes - EICS_Jul08_2021 - English.pdf

a.
Burlington Central School 100th anniversary reunion event (RCC-10-21)
 

  • Approve the Burlington Central School 100th anniversary reunion event as outlined in recreation, community and culture department report RCC-10-21, inclusive of the use of the Central football field for the marquee event; and

    Authorize the Director of Recreation, Community and Culture to implement the specific detail required to support the various components of the event that are hosted on city property; and

    Authorize the Director of Building and By-law (or designate) to execute an exemption to the noise by-law for June 3 and 4, 2022 until 1am in order to support the Burlington Central School 100th anniversary reunion event, subject to receiving a formal request from the event organizing committee and all standard due diligence being completed; and

    Revise report RCC-10-21 to reflect the following changes:

    • In reference to the name of the school, requesting one term “Burlington Central School” be used throughout the report to recognize that the school has a Grade 7-8 and Highschool use.
    • Update to Event dates as June 2 -5, 2022. Ref. page 2, it is stated that the "anniversary is planned to take place June 2-6, 2022.”
    • Correct spelling of Hager. Ref. Page 2
    • Change the name of the event for the Mainway Auditorium to the “Alumni Athletic Social,” from its current title "Staff Alumni Event.” Ref. Page 6
    • Correct the tent dimensions in the report currently listed at: 60' x 100' to a range up to 85' x 165' Ref. Page 3
    • Confirming the Ward Councillor’s support for the ‘potential' request and approval for an extension of the noise bylaw. Add the word “potential” Ref. Page 3.

b.
Investing in Canada Infrastructure (ICIP) - Community, Culture and Recreation Stream funding agreement (CS-10-21)
 

  • Authorize the Mayor and City Clerk to execute the Transfer Payment Agreement and/or any required amendment to the agreement between the City of Burlington and the Province of Ontario regarding the Investing in Canada Infrastructure Program (ICIP) – Community, Culture and Recreation Stream Civic Square Revitalization Project, along with any other related documents or by-laws to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

c.
Electric Mobility Strategy development (EICS-13-21)
 

  • Authorize the Mayor and Clerk to enter into an agreement with BurlingtonGreen to complete a community based Electric Mobility Strategy in partnership with the City of Burlington to the satisfaction of the Executive Director of Legal Services & Corporation Counsel; and

    Authorize the Mayor and City Clerk to enter into the necessary agreement, along with any other related documents or bylaws, with an external funding source should the funding be approved, to complete an Electric Mobility Strategy for Burlington, subject to the satisfaction of the Executive Director of Legal Services & Corporation Counsel (as previously outlined in environment, infrastructure and community services report EICS-13-21 at the June 10, 2021 meeting).

d.
Single source report – Smeal aerial truck (BFD-03-21)
 

  • Approve the City of Burlington to single source the purchase of one 2022 SMEAL/SPARTAN 105 ft aerial fire apparatus to Safetek Emergency Vehicles Ltd., 30686-A Matsqui Place, Abbotsford, British Columbia V2T 6L4., at a purchase price of $1,189,716 USD (excluding DUTY and HST). Safetek is the dealer for Canada who has exclusive rights to sell Smeal fire apparatus. As a result, the vehicle is being quoted in USD thereby allowing the City to secure the required USD funds at a move competitive rate over 360 build days. Payment is due on delivery.

e.
Corporate Energy and Emissions Management Plan progress report (EICS-11-21)
 

  • Submit the relevant content/data in Appendix A of environment, infrastructure and committee services report EICS-11-21 to the Ontario Ministry of Energy and publish on Burlington’s website in order to encourage energy awareness, conservation and meet the reporting requirements under Ontario Regulation 507/18; and


    Approve that the City of Burlington enter into a sole source agreement with QUEST and execute any relevant documents associated with the agreement to perform a deep energy retrofit study under the ReCover program, subject to funding decisions by both NRCan and The Atmospheric Fund (TAF) and the approval of the Executive Director of Legal Services and Corporation Counsel; and


    Authorize the Mayor and City Clerk to sign the connection agreement and any related documents with Burlington Hydro for the new solar array at City View Park Pavilion, subject to the approval of the Executive Director of Legal Services and Corporation Counsel.

f.
Discontinuation of the Seniors’ membership (RCC-09-21)
 

  • Authorize the Director of Recreation, Community and Culture to approve the discontinuation of the Seniors’ membership as outlined in recreation, community and culture department report RCC-09-21.

g.
Proposed Celebrate Burlington event (RCC-11-21) (SD-23-21)
 

  • Authorize the Director of Recreation, Community and Culture to re-purpose the budget that has previously been allocated for the Kite Festival, to support in 2022, an enhanced Canada Day civic recognition element and to include a kite component with the Children’s Festival to be hosted at Brant Hills in 2022; and 

    Authorize the Director of Recreation, Community and Culture to hold an event in April 2022 to commemorate the Cenotaph’s 100 anniversary, with the event to be funded from existing resources and as needed, with support from the Community Investment Fund; and

    Direct the Director of Recreation, Community and Culture to report back in Q1 2022 on the concept of a “Celebrate Burlington” event as outlined in Report RCC-11-21.  (SD-23-21)

h.
Ryerson Park renaming (EICS-C-03-21)(SD-24-21)
 

  • Direct the Director of Recreation, Community and Culture to initiate the renaming process for Ryerson Park in keeping with our naming policies, ensuring equity, diversity and inclusion is reflected in the new name, and report back to committee with a recommendation for a new name by November 2021. (SD-24-21)

i.
Hybrid Council business model (EICS-C-04-21)(SD-25-21)
 

  • Direct the City Clerk to initiate the planning and implementation of a gradual transition of City Committee/Council meetings (as well as public access) to a hybrid model of Committee/Council that accommodates both in-person as well as continued virtual options and report back on a plan at the September CSSRA Committee meeting with a projected transition/implementation goal of Q4 2021. (SD-25-21)

13.
Motion to Approve Standing Committee Minutes:
 

  • Approve the following minutes:

14.
Urgent Business:
 

14.1
Service Re-design Temporary Delegated Authority to City Manager
This item has attachments. 

1.CM-14-21 Service Re-design Temporary Delegated Authority to City Manager.pdf

  • Approve the delegation of authority for service re-design decisions up to $250,000 per individual decision to the City Manager or his delegate during the Council approved break in scheduled committee and Council meetings from July 14 to September 6, and;

    Direct the City Manager or his delegate and the City Clerk to consult with the Mayor for a call of a special council meeting for service re-design decisions over $250,001 per individual decision during this same period, and;

    Direct the City Manager to report any and all decisions made under this delegated authority to Council in the September Corporate Services, Strategy, Risk and Accountability committee meeting.

14.2
City Auditor Recruitment - Verbal Update (HR-04-21)
 

Pursuant to sections 239 (2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

To be distributed under separate cover.

15.
Motions of Members:
 

16.
Council Information Packages:
 

  • Receive and file the following Information Packages, having been prepared and distributed to Council:  

17.
Motion to Receive and File Information Items:
 

  • Receive and file information items, having been considered by Council:

18.
Motion to Consider Confidential Items:
 

19.
Notices of Motion:
 

20.
Motion to Approve By-Laws:
 

  • Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

20.1
46-2021: Municipal Law Enforcement Officers
This item has attachments. 

1.46-2021 Mun law enforce officers_.pdf

Report CL-24-21, Delegated Authority Report DA-61-21

21.
Confirmatory By-law:
 

  • ​​Enact and pass By-law Number 47-2021, being a by-law to confirm the proceedings of Council at its meeting held Tuesday, July 13, 2021, being read a first, second and third time.

22.
Statements by Members:
 

23.
Motion to Adjourn:
 

  • Adjourn this Council now to meet again at the call of the Mayor.

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