Corporate Services, Strategy, Risk and Accountability Committee Meeting

Revised Agenda

Meeting #:
Date:	Monday, January 10, 2022
Time:	9:30 a.m. and reconvening at 6:30 p.m.
Location:	Council Chambers - members participating remotely

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1.

Declarations of Interest:

2.

Delegation(s):

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at by noon the business day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit feedback, please email your comments to . Any delegation notes and comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1

Regional Waterpipe Smoking By-law (CL-01-22)

• Whereas on October 20, 2021 Halton Regional Council approved Report MO-05-21 – Halton Region Waterpipe Smoking By-law and enacted By-law 41-21, to Regulate Waterpipe Smoking in the Regional Municipality of Halton; and

  Whereas pursuant to the Municipal Act, 2001, S.O. 2001, c.25, Section 115, (5) when a smoking in public places by-law from an upper tier municipality is passed, a majority of councils of all its lower municipalities must pass a resolution giving their consent, representing a majority of all electors in the upper tier municipality.

  Therefore, be it resolved that the Council for the Corporation of the City of Burlington consents to the passage and implementation of Halton Region By-law 41-21, to Regulate Waterpipe Smoking in the Regional Municipality of Halton; and

  That a copy of this resolution be sent to the municipal clerks of Halton Region, Town of Oakville, Town of Milton, and the Town of Halton Hills to provide notice of giving consent to Halton Region By-law 41-21.

4.

Regular Items:

4.1

COVID-19 emergency response verbal update (CSSRA-01-22)

Note: This item will be the subject of a Special Council meeting immediately following the Community Planning, Regulation and Mobility Committee meeting on January 11, 2022.

a.

Staff presentation to COVID-19 emergency response verbal update (CSSRA-01-22)

4.2

2021 community survey results (CC-01-22)

Note: City staff and the consultant will provide a presentation.

• Receive and file corporate communications and government relations department report CC-01-22 providing the 2021 community survey results.

4.3

Delegated Authority By-law (CL-03-22)

• Approve the by-law attached as Appendix A to office of the city clerk report CL-03-22, being a by-law to delegate various approvals to staff, and repeal by-laws 99-2012, 56-2017 and 157-1991; and

  Amend the Signing Authority Corporate Policy, attached as Appendix C to office of the city clerk report CL-03-22; and

  Approve the by-law attached as Appendix D to office of the city clerk report CL-03-22, being a by-law to appoint a Treasurer and Deputy Treasurer for the City of Burlington.

4.4

Procurement By-law (F-13-22)

Note: City staff will provide a presentation.

• Approve the updated Procurement By-law, substantially as attached in Appendix A to finance department report F-13-22, in a form satisfactory to the Executive Director of Legal Services & Corporation Counsel.

a.

Staff presentation to Procurement By-law (F-13-22)

4.5

Service re-design interim modifications and resumptions (CM-07-22)

Note: This item will be the subject of a Special Council meeting immediately following the Community Planning, Regulation and Mobility Committee meeting on January 11, 2022.

5.

Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1

Confidential update on a litigation matter (L-06-22)

Note: This item will be discussed at 9:30 a.m. and external legal counsel will be in attendance.

Pursuant to section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.2

Confidential labour relations update - collective bargaining (HR-01-22)

Pursuant to Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations.

5.3

Confidential update on a litigation matter (L-01-22)

Pursuant to section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.4

Confidential update on a litigation matter (L-02-22)

Pursuant to section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.5

Confidential update on a litigation matter (L-07-22)

Pursuant to section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

6.

Procedural Motions:

7.

Information Items:

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment: