Audit Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Angelo Bentivegna,
  • Lisa Kearns (Vice Chair),
  • Mayor Marianne Meed Ward,
  • Phillip Chisulo,
  • Aaron Mendaglio,
  • and Etienne Durafour
Member Regrets:
  • Paul Sharman (Chair)
  • and Mathew Moore
Staff Present:
  • Tim Commisso,
  • Joan Ford,
  • Sheila Jones,
  • Sandy O'Reilly,
  • Nancy Shea-Nicol,
  • Christine Swenor,
  • David Thompson (Audio/Video Specialist),
  • and Suzanne Gillies (Clerk)

1.
Declarations of Interest:
 

None.

2.
Delegation(s):
 

None.

3.
Consent Items:
 

3.1
Status of audit work plan, budget and performance metrics (CA-10-19)
This item has attachments. 

1.CA-10-19 Status of Audit Work Plan, Budget and Performance Metrics(1).pdf
2.CA-10-19 Appendix A.pdf
3.CA-10-19 Appendix B 2019 Key Performance Measures(1).pdf
  • Moved by:Aaron Mendaglio

    Receive and file city auditor’s office report CA-10-19 providing the status of the 2019 audit work plan (Appendix A), performance metrics (Appendix B), and budget as of July 31, 2019.

    CARRIED

3.2
Summary of in progress management action plans (CA-11-19)
This item has attachments. 

1.CA-11-19 Summary of In Progress Management Action Plans.pdf
2.CA-11-19 Appendix A - Status of In-Progess MAP.pdf
  • Moved by:Aaron Mendaglio

    Receive and file city auditor’s office report CA-11-19 providing a summary of the management action plans in progress to address high- and low- risk issues as detailed in Appendix A.

    CARRIED

3.3
Financial highlights for the period ended June 30 2019 (F-35-19)
This item has attachments. 

1.F-35-19 Financial Highlights for the period ended June 30 2019.pdf
  • Moved by:Aaron Mendaglio

    Receive and file report F-35-19 providing financial highlights for the period ended June 30 2019

    CARRIED

3.4
Evaluation of the external auditors (F-36-19)
This item has attachments. 

1.F-36-19 Evaluation of the External Auditors.pdf
  • Moved by:Aaron Mendaglio

    Receive and file finance department report F-36-19 providing an evaluation of the external auditors

    CARRIED

4.
Regular Items:
 

4.1
Fraudulent vendor payment update (L-20-19)
This item has attachments. 

1.L-20-19 Fraudulent Vendor Payment Update.pdf
  • Moved by:Mayor Meed Ward

    Receive and file legal department report L-20-19 regarding fraudulent payment update.

    CARRIED

4.2
Cyber security update (staff presentation) (A-03-19)
This item has attachments. 

1.AC_CyberSecurity2019.pdf

4.3
Annual information technology services update (IT-02-19)
This item has attachments. 

1.IT-02-19-Annual Information Technology Services Update.pdf
2.IT-02-19-Appendix A-Service Plan.pdf
3.IT-02-19 Appendix B.pdf
  • Moved by:Mathew Moore

    Receive and file information report IT-02-19 providing an annual information technology assurance update.

    CARRIED

4.4
Summary of audit results - GL account reconciliation follow up (CA-12-19)
This item has attachments. 

1.CA-12-19 Summary of Audit Results - GL Account Reconciliation Follow-up.pdf
2.CA-12-19 Appendix A GL Account Reconciliation Audit Report FINAL.pdf
  • Moved by:Councillor Bentivegna

    Receive and file city auditor’s office report CA-12-19 providing summary of audit results – GL account reconciliation follow-up audit in Appendix A.

    CARRIED

5.
Confidential Items:
 

6.
Procedural Motions:
 

  • Moved by:Mayor Meed Ward

    Move into closed session at 4:35 pm.m in accordance with the following provisions under the Municipal Act:

    section 239(2) (a) the security of the property of the municipality or local board, with respect to confidential appendices A & B of legal department report L-20-19 regarding fraudulent payment updates; and

    section 239(2)(a) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, with respect to confidential appendix A of legal department report L-20-19 regarding fraudulent payment updates; and

    section 239(2)(f) advise that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to legal department report L-20-19 regarding fraudulent payment updates

    CARRIED
  • Moved by:Mayor Meed Ward

    Motion to proceed into public session at 5:34 p.m..

    CARRIED

7.
Information Items:
 

  • Moved by:Councillor Bentivegna

    Receive and file the following 1 item, having been given due consideration by the Audit Committee.

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

Chair adjourned the meeting at 5:37 p.m.
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