Environment, Infrastructure & Community Services Committee Meeting

Minutes

Meeting #:
Date:	Thursday, July 08, 2021
Time:	9:30 a.m. and reconvening at 6:30 p.m. (if required)
Location:	Council Chambers - members participating remotely

Members Present:

• Paul Sharman (Chair),
• Kelvin Galbraith,
• Lisa Kearns,
• Rory Nisan,
• Shawna Stolte,
• Angelo Bentivegna,
• and Mayor Marianne Meed Ward

Staff Present:

• Tim Commisso,
• Kevin Arjoon,
• Chris Glenn,
• Sheila Jones,
• Allan Magi,
• Karen Roche,
• Enrico Scalera,
• David Thompson (Audio/Video Specialist),
• and Suzanne Gillies (Clerk)

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1.

Declarations of Interest:

None.

2.

Delegation(s):

2.1

Todd Ford and Terry Ruf spoke in support of the Burlington Central School 100th anniversary reunion event (RCC-10-21)

2.2

Stephen Paquette spoke in support of Ryerson Park renaming (EICS-C-03-21)

2.3

Tracey Ehl Harrison and Margo Shuttleworth spoke in support of Ryerson Park renaming (EICS-C-03-21)

3.

Consent Items:

3.1

Burlington Central School 100th anniversary reunion event (RCC-10-21)

• Moved by Councillor Kearns

  Approve the Burlington Central School 100th anniversary reunion event as outlined in recreation, community and culture department report RCC-10-21, inclusive of the use of the Central football field for the marquee event; and
  
  Authorize the Director of Recreation, Community and Culture to implement the specific detail required to support the various components of the event that are hosted on city property; and
  
  Authorize the Director of Building and By-law (or designate) to execute an exemption to the noise by-law for June 3 and 4, 2022 until 1am in order to support the Burlington Central School 100th anniversary reunion event, subject to receiving a formal request from the event organizing committee and all standard due diligence being completed; and

  Revise report RCC-10-21 to reflect the following changes:

  • In reference to the name of the school, requesting one term “Burlington Central School” be used throughout the report to recognize that the school has a Grade 7-8 and Highschool use.
  • Update to Event dates as June 2 -5, 2022. Ref. page 2, it is stated that the "anniversary is planned to take place June 2-6, 2022.”
  • Correct spelling of Hager. Ref. Page 2
  • Change the name of the event for the Mainway Auditorium to the “Alumni Athletic Social,” from its current title "Staff Alumni Event.” Ref. Page 6
  • Correct the tent dimensions in the report currently listed at: 60' x 100' to a range up to 85' x 165' Ref. Page 3
  • Confirming the Ward Councillor’s support for the ‘potential' request and approval for an extension of the noise bylaw. Add the word “potential” Ref. Page 3.
  CARRIED

• Amendment:

  Moved by Councillor Kearns

  Revise report RCC-10-21 to reflect the following changes:

  • In reference to the name of the school, requesting one term “Burlington Central School” be used throughout the report to recognize that the school has a Grade 7-8 and Highschool use.
  • Update to Event dates as June 2 -5, 2022. Ref. page 2, it is stated that the "anniversary is planned to take place June 2-6, 2022.”
  • Correct spelling of Hager. Ref. Page 2
  • Change the name of the event for the Mainway Auditorium to the “Alumni Athletic Social,” from its current title "Staff Alumni Event.” Ref. Page 6
  • Correct the tent dimensions in the report currently listed at: 60' x 100' to a range up to 85' x 165' Ref. Page 3
  • Confirming the Ward Councillor’s support for the ‘potential' request and approval for an extension of the noise bylaw. Add the word “potential” Ref. Page 3.
  CARRIED

3.2

Investing in Canada Infrastructure (ICIP) - Community, Culture and Recreation Stream funding agreement (CS-10-21)

• Moved by Councillor Kearns

  Authorize the Mayor and City Clerk to execute the Transfer Payment Agreement and/or any required amendment to the agreement between the City of Burlington and the Province of Ontario regarding the Investing in Canada Infrastructure Program (ICIP) – Community, Culture and Recreation Stream Civic Square Revitalization Project, along with any other related documents or by-laws to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

  CARRIED

3.3

Electric Mobility Strategy development (EICS-13-21)

• Moved by Councillor Kearns

  Authorize the Mayor and Clerk to enter into an agreement with BurlingtonGreen to complete a community based Electric Mobility Strategy in partnership with the City of Burlington to the satisfaction of the Executive Director of Legal Services & Corporation Counsel; and
  
  Authorize the Mayor and City Clerk to enter into the necessary agreement, along with any other related documents or bylaws, with an external funding source should the funding be approved, to complete an Electric Mobility Strategy for Burlington, subject to the satisfaction of the Executive Director of Legal Services & Corporation Counsel (as previously outlined in environment, infrastructure and community services report EICS-13-21 at the June 10, 2021 meeting).

  CARRIED

3.4

Single source report – Smeal aerial truck (BFD-03-21)

• Moved by Councillor Kearns

  Approve the City of Burlington to single source the purchase of one 2022 SMEAL/SPARTAN 105 ft aerial fire apparatus to Safetek Emergency Vehicles Ltd., 30686-A Matsqui Place, Abbotsford, British Columbia V2T 6L4., at a purchase price of $1,189,716 USD (excluding DUTY and HST). Safetek is the dealer for Canada who has exclusive rights to sell Smeal fire apparatus. As a result, the vehicle is being quoted in USD thereby allowing the City to secure the required USD funds at a move competitive rate over 360 build days. Payment is due on delivery.

  CARRIED

4.

Regular Items:

4.1

Corporate Energy and Emissions Management Plan progress report (EICS-11-21)

• Moved by Councillor Galbraith

  Submit the relevant content/data in Appendix A of environment, infrastructure and committee services report EICS-11-21 to the Ontario Ministry of Energy and publish on Burlington’s website in order to encourage energy awareness, conservation and meet the reporting requirements under Ontario Regulation 507/18; and

  
  Approve that the City of Burlington enter into a sole source agreement with QUEST and execute any relevant documents associated with the agreement to perform a deep energy retrofit study under the ReCover program, subject to funding decisions by both NRCan and The Atmospheric Fund (TAF) and the approval of the Executive Director of Legal Services and Corporation Counsel; and

  
  Authorize the Mayor and City Clerk to sign the connection agreement and any related documents with Burlington Hydro for the new solar array at City View Park Pavilion, subject to the approval of the Executive Director of Legal Services and Corporation Counsel.

  CARRIED

4.2

Discontinuation of the Seniors’ membership (RCC-09-21)

• Moved by Councillor Stolte

  Authorize the Director of Recreation, Community and Culture to approve the discontinuation of the Seniors’ membership as outlined in recreation, community and culture department report RCC-09-21.

  CARRIED

4.3

Proposed Celebrate Burlington event (RCC-11-21) (SD-23-21)

• Moved by Councillor Kearns

  Authorize the Director of Recreation, Community and Culture to re-purpose the budget that has previously been allocated for the Kite Festival, to support in 2022, an enhanced Canada Day civic recognition element and to include a kite component with the Children’s Festival to be hosted at Brant Hills in 2022; and 

  Authorize the Director of Recreation, Community and Culture to hold an event in April 2022 to commemorate the Cenotaph’s 100 anniversary, with the event to be funded from existing resources and as needed, with support from the Community Investment Fund; and

  Direct the Director of Recreation, Community and Culture to report back in Q1 2022 on the concept of a “Celebrate Burlington” event as outlined in Report RCC-11-21.  (SD-23-21)

  CARRIED

• Amendment:

  Moved by Councillor Kearns

  Amend the recommendation to read 'to support in 2022, an enhanced Canada Day civic recognition element and to include a kite component with the Children’s Festival to be hosted at Brant Hills in 2022' after the words Kite Festival; and 

  Authorize the Director of Recreation, Community and Culture to hold an event in April 2022 to commemorate the Cenotaph’s 100 anniversary, with the event to be funded from existing resources and as needed, with support from the Community Investment Fund: and 

  Direct the Director of Recreation, Community and Culture to report back in Q1 2022 on the concept of a “Celebrate Burlington” event as outlined in Report RCC-11-21.

  CARRIED

4.4

Ryerson Park renaming (EICS-C-03-21)(SD-24-21)

• Moved by Mayor Meed Ward

  Direct the Director of Recreation, Community and Culture to initiate the renaming process for Ryerson Park in keeping with our naming policies, ensuring equity, diversity and inclusion is reflected in the new name, and report back to committee with a recommendation for a new name by November 2021. (SD-24-21)

  CARRIED

4.5

Hybrid Council business model (EICS-C-04-21)(SD-25-21)

• Moved by Councillor Stolte

  Direct the City Clerk to initiate the planning and implementation of a gradual transition of City Committee/Council meetings (as well as public access) to a hybrid model of Committee/Council that accommodates both in-person as well as continued virtual options and report back on a plan at the September CSSRA Committee meeting with a projected transition/implementation goal of Q4 2021. (SD-25-21)

  CARRIED

5.

Confidential Items:

None.

6.

Procedural Motions:

• Moved by Councillor Stolte

  Waive rules 13 and 36.2 of the Procedure By-Law 31-2021 to allow discussion of item 4.5 Hybrid council business model (EICS-C-04-21), as it was not received by the required agenda deadline.

  CARRIED

7.

Information Items:

• Moved by Councillor Stolte

  Receive and file the following 4 items, having been given due consideration by the Environment, Infrastructure and Community Services Committee.

  CARRIED

7.1

Staff presentation regarding Corporate Energy and Emissions Management Plan progress report (EICS-11-21)

7.2

Correspondence from Beth Marquis regarding Ryerson Park renaming (EICS-C-03-21)

7.3

Correspondence from Tracey Ehl Harrison and Margo Shuttleworth regarding Ryerson Park renaming (EICS-C-03-21)

7.4

Correspondence from Todd Ford and Terry Ruff regarding Burlington Central School 100th anniversary reunion event (RCC-10-21)

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment:

11:02 a.m. (recessed), 11:09 a.m. (reconvened), 12:01 p.m. (recessed), 1:15 p.m. (reconvened)

Chair adjourned the meeting at 2:35 p.m.