Corporate Services, Strategy, Risk and Accountability Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely
Members Present:
  • Lisa Kearns (Chair),
  • Rory Nisan,
  • Kelvin Galbraith,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Kwab Ako-Adjei,
  • Kevin Arjoon,
  • Laura Boyd,
  • Joan Ford,
  • Chris Glenn,
  • Scott Hamilton,
  • Sheila Jones,
  • Heather MacDonald,
  • Allan Magi,
  • Angela Morgan,
  • Karen Roche,
  • Nancy Shea-Nicol,
  • David Thompson (Audio/Video Specialist),
  • Richard Bellemare (Audio/Video Specialist),
  • and Georgie Gartside (Clerk)

  • Moved byCouncillor Stolte

    Approve the recommendations from the Council Remuneration Review Working Group on council compensation, expense limits and resources attached as appendix A to office of the city clerk report CL-33-21; and

    Direct the City Clerk to report back to the Corporate Services, Strategy, Risk and Accountability Committee with a timeline for each of the Council Remuneration Review Working Group recommendations, including an implementation plan. (SD-35-21)

    CARRIED
  • Staff Direction SD-35-21:

    Moved byCouncillor Stolte

    Direct the City Clerk to report back to the Corporate Services, Strategy, Risk and Accountability Committee with a timeline for each of the Council Remuneration Review Working Group recommendations, including an implementation plan.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file the information management report from Ergo Group Inc. attached as appendix A, and the information management strategy attached as appendix B to office of the city clerk report CL-13-21.

    CARRIED
  • Moved byMayor Meed Ward

    Approve the Information Management (IM) Policy attached as appendix A to office of the city clerk report CL-27-21; and

    Repeal the Records Management (RM) Policy attached as appendix B to office of the city clerk report CL-27-21.

    CARRIED

Note: This item was approved at the November 10, 2021 Special Council meeting.

  • Moved byMayor Meed Ward

    Rescind the Appointments to Boards and Recruitment of Citizens for Committees Policy attached as appendix A to office of the city clerk report CL-26-21; and

    Approve the Public Appointment Policy attached as appendix B to office of the city clerk report CL-26-21.

    CARRIED
  • Moved byCouncillor Sharman

    Approve the 2022 calendar of meetings for Council and standing committees attached as appendix A to office of the city clerk report CL-31-21, with the following amendments:

    • move the September cycle of standing committee meetings to the week of September 12, 2022 and City Council to September 20, 2022;
    • schedule an additional City Council meeting on November 8, 2022; and

    Enact an amendment to Procedure By-law 31-2021, attached as appendix C to office of the city clerk report CL-31-21, amending section 21 of Procedure By-law 31-2021 regarding the inaugural meeting of Council.

    CARRIED
  • Amendment:

    Moved byMayor Meed Ward

    Move the September cycle of standing committee meetings to the week of September 12, 2022 and City Council to September 20, 2022; and

    Schedule an additional City Council meeting on November 8, 2022.

     

    CARRIED

Note: This item was approved at the November 10, 2021 Special Council meeting.

  • Moved byCouncillor Bentivegna

    Request the Halton District School Board and Halton Catholic District School Board schedule a Professional Development Day on Municipal and School Board Election Day, October 24, 2022; and

    Forward a copy of this resolution to the Honourable Steve Clark, Minister of Municipal Affairs and Housing; the Honourable Stephen Lecce, Minister of Education; the Association of Municipal Clerks and Treasurers of Ontario; the Association of Municipalities of Ontario; Region of Halton; Town of Halton Hills; Town of Milton and Town of Oakville.

    CARRIED
  • Moved byCouncillor Nisan

    Refer office of the city clerk report CL-39-21 regarding the hybrid Council and standing committee meeting strategy to the November 23, 2021 City Council meeting.

    CARRIED
  • Moved byCouncillor Kearns

    Approve the 2022 rates and fees as outlined in finance department report F-35-21, effective January 1, 2022 unless otherwise indicated, with the following amendment:

    • reflect a cost recovery basis for the Adult 55 plus breakfast at the bistro and Adult 55 plus dinner at the bistro items; and

    Approve By-Law 61-2021, attached as appendix A to finance department report F-35-21 and repeal By-Law 92-2020 effective January 1, 2022.

    CARRIED
  • Amendment:

    Moved byCouncillor Kearns

    Amend the Adult 55 plus breakfast at the bistro and Adult 55 plus dinner at the bistro items in the rates and fees schedule to reflect a cost recovery basis.

    CARRIED
  • Moved byCouncillor Bentivegna

    Receive and file confidential human resources department report HR-06-21 providing a labour relations update.

    CARRIED
  • Moved byCouncillor Galbraith

    Instruct the Executive Director of Legal Services and Corporation Counsel or their designate to proceed in accordance with the instructions sought in confidential legal department report L-31-21.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file confidential city manager’s office report CM-25-21 regarding a real estate matter.

    CARRIED
  • Moved byMayor Meed Ward

    Receive and file confidential legal department report L-26-21 providing an update on a real estate matter.

    CARRIED
  • Moved byCouncillor Nisan

    Move into closed session in accordance with the following provision under the Municipal Act:

    Section 239(2)(c), a proposed or pending acquisition or disposition of land by the municipality or local board, with respect to confidential city manager's office report CM-25-21 and confidential legal department report L-26-21 regarding real estate matters.

    CARRIED
  • Moved byCouncillor Galbraith

    Move into closed session in accordance with the following provision under the Municipal Act:

    Section 239(2)(c), a proposed or pending acquisition or disposition of land by the municipality or local board, with respect to confidential legal department report L-26-21 regarding a real estate matter.

    CARRIED

10:58 a.m. (recessed), 11:06 a.m. (reconvened),12:01 p.m. (recessed), 1:00 p.m. (reconvened), 1:02 p.m. (closed), 3:58 p.m. (public), 4:01 p.m. (recessed), 6:30 p.m. (reconvened), 6:31 p.m. (closed), 7:24 p.m. (public)

Councillor Sharman was absent from 9:45 a.m. to 10:20 a.m.

Councillor Galbraith was in attendance until 7:45 p.m.

Chair adjourned the meeting at 8:15 p.m.

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