Corporate Services, Strategy, Risk and Accountability Committee Meeting

Agenda

Meeting #:

Date:

Thursday, June 11, 2020

Time:

9:30 A.m. - 11:00 P.m.

Location:

Council Chambers - members participating remotely

Contact:                  Committee Clerk, [e-mail], 905-335-7600 x 7492 

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1.

Declarations of Interest:

2.

Delegation(s):

3.

Consent Items:

4.

Regular Items:

4.1

Annual report of the Integrity Commissioner (CL-12-20)

Note: Principles Integrity will provide a brief overview.

• Receive and file clerks department report CL-12-20 providing the annual report from Principles Integrity, Integrity Commissioner for the City of Burlington.

4.2

COVID-19 emergency response update (CSSRA-04-20) (SD-10-20)

• Receive and file the June 11, 2020 staff and Burlington Hydro presentations providing updates on the COVID-19 emergency response; and

  Direct the Chief Financial Officer to present the 2021 Budget Framework Report at the September CSSRA meeting including budget timelines to reflect a budget approval in Q1 2021. (SD-10-20)

4.3

Service re-design interim modifications and resumptions (CM-16-20)

• Direct the City Manager to proceed with the interim service delivery program recommendations as outlined in Appendices A, B, and C of city manager’s office report CM-16-20 related to arenas - recreation services, aquatics – recreation services and summer youth programming – recreation services and, at the discretion of the City Manager, add inventory and expedite as needed to meet demand for arenas, aquatics and summer youth programming in accordance with provincial guidelines to an upset limit of $300,000 in total; and

  Receive and file Appendix D of city manager’s office report CM-16-20 providing interim service delivery modifications approved by the Burlington Leadership Team, Emergency Control Group and/or service leads for sport fields - recreation services; and

  Receive and file Appendix E of city manager’s office report CM-16-20 providing interim service delivery modifications approved by the Library Board for the Burlington Public Library; and

  Direct the Chief Financial Officer to track and monitor the financial implications of the above service delivery program changes in the ongoing COVID-19 financial impact reporting to Council.

4.4

Financial results for Burlington Hydro for the period ended December 31, 2019 (F-24-20)

• Receive and file finance department report F-24-20 providing financial results for Burlington Enterprises Corporation.

4.5

Debt policy review (F-15-20)

• Approve the City of Burlington’s amended debt policy as per Appendix A of finance department report F-15-20.

4.6

Reserve and reserve fund review (F-28-20)

• Receive and file finance department report F-28-20, reserve and reserve fund review; and

  Repeal by-laws 092-1991, 072-1992, 061-1993, 089-1995, 26-1998, 062-1999, 061-2002, 062-2002, 3-2007, 45-2008 and 077-2013, as described in F-28-20; and

  Authorize the Chief Financial Officer to transfer fund balances as outlined in F-28-20; and

  Approve the establishment of new and or renamed reserve funds as outlined in F-28-20 with associated by-laws to be brought forward to Council for approval.

4.7

Corporate project governance and status updates (CM-10-20)

• Receive and file city manager’s office report CM-10-20 providing an overview of the governance for corporate projects and status reports as provided in Appendix A.

4.8

Consideration of property tax relief extension (CSSRA-02-20)

• Direct the Chief Financial Officer to report back to the June 22, 2020 council meeting outlining what Burlington, Oakville, Milton, Halton Hills and the Region of Halton are providing in terms of further property tax relief, and identify the options available to Burlington.

5.

Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1

Confidential verbal update on an organizational matter

5.2

Confidential real estate matters (L-14-20)

• Approve the recommendations contained in confidential legal department report L-14-20; and

  Authorize the Mayor and City Clerk to execute any documents in connection with this matter, subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

6.

Procedural Motions:

6.1

Motion to proceed into closed session

• Move into closed session in accordance with the following provision under the Municipal Act, section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, with respect to a confidential verbal update on an organizational matter.

7.

Information Items:

• Receive and file the following four items, having been given due consideration by the Corporate Services, Strategy, Risk and Accountability Committee.

7.1

Presentation from Burlington Hydro regarding the COVID-19 emergency response verbal update (CSSRA-04-20)

7.2

Staff presentation regarding the COVID-19 emergency response verbal update (CSSRA-04-20)

7.3

Staff presentation regarding Corporate project governance and status updates (CM-10-20)

7.4

Correspondence from the Region of Halton regarding consideration of property tax relief extension (CSSRA-02-20)

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment: