Burlington Downtown Parking Advisory Committee Meeting
Minutes
Meeting #:
Date:
Thursday, April 20, 2017
Time:
8:30 A.m. - 10:30 A.m.
Location:
Room 247, Level 2, City Hall
1.
Members present:

Brian Dean (Chair), Councillor Marianne Meed Ward, Councillor John Taylor, Pam Belgrade, Barry Glazier, Glen Copeland, Joe Gaetan

2.
Support Staff:

​Vito Tolone , Paul Byrne, Paul Yager, Todd Evershed, Rita Hardy, Tracy O’Neil

3.
Regrets:

​Gil Garbus, Joe Henning, Kim Johnny, Robert Steven (AGB), Kaylan Edgcumbe

4.
Guests:

​Jeff Cooling (Jeff’s Guy Shop), Bob Mills (Pier 8), Marion Rabeau (City of Burlington, Capital Works)

5.
Declarations of Interest:

​None

6.
Approval of Minutes:
6.1
Approve minutes from meeting held February 2, 2017 (Chair)
This item has attachments
1.02-02-2017 minutes.pdf

​On motion, the minutes of the meeting held February 2, 2017 were approved as presented.

7.
Delegation(s): none
8.
Consent Item(s):
8.1
Current Budget/Permit/Space Summary
This item has attachments
1.2017 Spaces summary.pdf
2.2017 DPC Operating Budget- March Period 3.pdf
9.
Regular Items:
9.1
Parking education work plan update with Pier 8 (P. Byrne/B Mills - Pier 8)
This item has attachments
1.DPC _ 4-20-17 - Pier 8 - Burlington Parking Presentation.pdf

​B. Mills (Pier 8) presented the Parking education work plan update. Please refer to the attached presentation.

The DPC members provided the following comments regarding the presentation: help number should be visible on all units and answered 24-7, agreed that there is a number of re-programming issues such as: during Free-P to say no payment required, change payment to be processed after the amount of time is selected, reducing glare and simplify instructions.

Members agreed that the city parking map and website need to be updated . The website should be user friendly, suggest that parking lots be added to Google maps and that an app be made available to show parking availability.

Members asked staff if digital counters could be installed at all lot locations in 2017 and what the cost would be.

Staff advised that some of the reprogramming changes will be completed over the next few weeks.

Action:
Transportation staff to provide a cost estimate for digital counters at all lot locations for the next meeting. Pier 8 to provide P. Byrne with a summary of proposed action items.
9.2
Elgin Promenade update (Standing)  (M. Rabeau/T. Evershed)
This item has attachments
1.DPC April 2017 - Elgin Prom pres.pdf

Presentation by T. Evershed on the Elgin Street Promenade. (refer to the presentation handout)

Discussion items from the presentation: At this time parking staff are still in negotiations with the Ukrainian Church. Residents, who live in the surrounding buildings, will be notified of the constructions dates The promenade will provide a clear oversized walkway that connects the centennial bike path to the parking garage.

Conclusions:

Superintendents of surrounding buildings will be notified of the construction dates regarding Lot#1.

Action:

M. Rabeau to provide P. Yager with the firm construction dates.

9.3
2016 Purchased Services Fine Review:  (R. Hardy/P.Bryne)
This item has attachments
1.DPC 04-201-2017 2016 Purchased Services Fine Review Information.pdf

P. Byrne to provided an explanation .

Action:

P. Byrne to provide a summary with minute distribution.

9.4
May workshop (B. Dean)

​The workshop is scheduled for May 16. This workshop will review the free parking program.

Action:

B.Dean to send out invitations to the workshop.

9.5
Guiding principles for developing a City owned parking lot (standing) (P. Byrne)

​A meeting has been scheduled for April 27th in the Transportation meeting room – City Hall. Please contact P. Byrne if you are interested in participating.

Action:

P. Byrne to provide an update at the next meeting.

9.6
New parking machines update (standing)  (P. Byrne)

​P. Byrne advised that over the next few weeks there will be new programming completed that will address a majority of the unresolved issues on the parking machines

9.7
Parking utilization puck update (standing)

​The first 30 parking pucks will be installed by the end of the week. A pilot area is between Elgin Street and Locust Street. Staff are working to ensure that the connectivity and pucks are working correctly prior to overall launch.

Action:

The vendor to attend the next meeting to provide a demonstration.

9.8
Monthly parking permits - lot utilization (standing) (R.Hardy)
This item has attachments
1.2017 Spaces summary.pdf

​Members reviewed the current monthly parking permits list.

10.
Other Business:

​Autonomous vehicles:

City staff was asked if they had any information on autonomous vehicles and if there is any additional planning considerations for this new technology. Staff advised that this is a topic at some conferences and would bring back information for members to review.

Action:

S. Vrakela, Transportation Services to provide information update in fall.

Downtown Development:

There was a public meeting on the development across from City Hall. 183 parking spaces for 183 units. There is a concern that the overflow has been directed to use the public parking areas. As an advisory committee to council, members of the DPC asked whether it was appropriate for the group to provide comment on the development proposal. V. Tolone advised that the Transportation Services (TS) Department provides comments on all development applications with respect to traffic impacts and parking. The DPC is encouraged to communicate and coordinate concerns through TS. The DPC is welcome to delegate to Committee and Council should their position not match that of Transportation Services.

Action:

A link to downtown developments to be provided to all members. 421 Brant Street information can be accessed via the City's website.

http://www.burlington.ca/en/services-for-you/ward-two.asp

11.
Confidential items:

​Confidential discussion regarding real estate purchase. (In camera discussion)

12.
Adjournment: 

Chair adjourned the meeting at 10:50 a.m.

Next meeting - June 15, 2017, 8:30 a.m. to 10:30 a.m., City Hall, Room 305

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