Special Meeting of Council
Agenda

Meeting #:
Date:
Time:
Immediately Following the Corporate Services, Strategy, Risk & Accountability Committee meetingting
Location:
Council Chambers - members participating remotely

Due to COVID-19 this meeting will be conducted as a virtual meeting, with no public attendance. Only the Deputy Mayor, along with a clerk and audio/visual technician, will be in council chambers, with all other staff and members of council participating in the meeting by calling in remotely. The meeting will be live web streamed, as usual, and archived on the city website.

1.
Call to Order:
 

2.
Regrets:
 

3.
Declarations of Interest:
 

4.
Delegations:
 

5.
Items to be considered at the Special Meeting of Council:
 

5.1
COVID-19 emergency response verbal update (CSSRA-04-21)
 

Recommendation pending the March 3, 2021 Corporate Services, Strategy, Risk & Accountability Committee meeting. Link to CSSRA
agenda: www.burlington.ca/calendar

5.2
Service re-design interim modifications and resumptions (CM-06-21)
 

Recommendation pending the March 3, 2021 Corporate Services, Strategy, Risk & Accountability Committee meeting. Link to CSSRA
agenda: www.burlington.ca/calendar

5.3
2021 budget multi-year simulation (F-14-21)
 

  • Receive and file finance department report F-14-21 regarding 2021 budget multi-year simulation.

5.4
2021 operating budget review and approval (F-04-21-1) (SD-07-21)
 

  • Approve the 2021 operating budget including any budget amendments approved by the Corporate Services, Strategy, Risk and Accountability Committee to be applied against the proposed net tax levy amount of $182,276,388; and

    Direct the Chief Financial Officer to include the 2021 budgeted one-time draw from the tax rate stabilization reserve fund in the amount of $450,000 as an expense for future reporting/applications to the province on safe restart. (SD-07-21)

a.
City Manager Sustainable Savings
 

  • Include a City Manager sustainable expenditure savings target of $250,000 in the operating budget.

b.
Loose Leaf Collection Program
 

  • Reduce the loose leaf collection tipping fee by $97,000 under the roadway and sidewalk maintenance service in the operating budget.

c.
Free Transit for Seniors
 

  • Reduce the operating budget by $116,700 and continue with the free transit for seniors pilot program for 2021.

d.
Electricity Savings
 

  • Reduce hydro costs by $300,000 under city services in the operating budget.

e.
Corporate Strategy Budget
 

  • Reduce the corporate strategy service operating budget by $20,000.

f.
Provision for Insurance
 

  • Reduce the provision for insurance by $50,000 under corporate expenditures in the operating budget.

g.
Parking Levy
 

  • Reduce the downtown parking levy by $30,420, representing a 10 percent reduction, under the parking management service.

h.
Pole Rental Cost
 

  • Remove $109,100 for pole rental costs under the traffic operations management service in the operating budget.

i.
Statutory Holiday Pay
 

  • Reduce statutory holiday pay by $100,000 under the fire emergency response service in the operating budget.

j.
Debt Charges
 

  • Reduce debt charges by $100,000 under corporate expenditures in the operating budget.

k.
Provision for Strategic Land Acquisition
 

  • Reduce the provision for strategic land acquisition by $120,000 under corporate expenditures in the operating budget.

l.
Supplementary Tax Revenues
 

  • Increase supplementary tax revenues by $50,000 under corporate revenues in the operating budget.

m.
Hydro Reserve Fund Contribution
 

  • Increase the Hydro reserve fund contribution to operating by $50,000 under corporate revenues in the operating budget.

n.
Confidential closed session item 4 - risk mitigation measure - staffing request
 

  • Notwithstanding the Budgeting for New Staff policy, approve staffing request 2021-078, for one community engagement position, from contract to full-time and fund $22,500 in 2021.

o.
Heritage Property Tax Rebate Program
 

  • Add $15,000 for a commercial heritage property tax rebate program in the operating budget.

p.
Legal Staff for Community Planning
 

  • Notwithstanding the Budgeting for New Staff policy, approve staffing request 2021-074 for legal staff for community planning full-time and fund $77,735 in 2021.

q.
Staff Direction SD-07-21
 

  • Direct the Chief Financial Officer to include the 2021 budgeted one-time draw from the tax rate stabilization reserve fund in the amount of $450,000 as an expense for future reporting/applications to the province on safe restart. (SD-07-21)

6.
Motion to Approve Standing Committee Minutes:
 

  • Approve the following minutes:

7.
Reports of Municipal Officers:
 

7.1
2021 Budget Approval by City Council (CM-07-21)
This item has attachments. 

1.CM-07-21 2021 Budget Approval by City Council.pdf

  • Receive and file City Manager report regarding 2021 budget approval by City Council (CM-07-21)

8.
Motion to Receive and File Information Items:
 

  • Receive and file information items, having been considered by Council:

9.
Motion to Confirm Proceedings of the Council Meeting:
 

  • Enact and pass By-law Number 14-2021, being a by-law to confirm the proceedings of Council at its meeting held Thursday, March 3, 2021.

10.
Motion to Adjourn:
 

  • Adjourn this Council now to meet again at the call of the Mayor.

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