Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Marianne Meed Ward,
  • Kelvin Galbraith,
  • Lisa Kearns,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • and Angelo Bentivegna
Staff Present:
  • Tim Commisso,
  • Nick Anastasopoulos,
  • Chris Glenn,
  • Heather MacDonald,
  • Nancy Shea-Nicol,
  • David Thompson (Audio/Video Specialist),
  • Roxanne Gosse,
  • and Kevin Arjoon (Clerk)

Note: Due to COVID-19 and public health concerns  public attendance was not permitted at this meeting. The Mayor was present in Council Chambers while Councillors participated remotely.


  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Galbraith

    Confirm the minutes of the following meetings of Council:

    CARRIED

Items a, d, e, and g were voted upon by way of one consent vote.

  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Direct the Director of Recreation Services and the Manager of Procurement Services to issue an RFP for the concession operations at Mountainside outdoor pool and the Beach concession for the summer of 2021, with revised healthy food restrictions as outlined in recreation services department report RS-10-20; and

    Direct the Director of Recreation Services to request quotes from healthy vending providers to pilot the provision of vending services in selected year-round facilities as outlined in recreation services department report RS-10-20.

    CARRIED
  • Motion No.

    Direct the City Clerk to prepare a staff report with recommended updates the to the Procedure By-law on the following items:

    Add definitions to the Procedure By-law for council memorandums, staff reports, municipal officer reports and resolutions; and

    Provide guidance on how members of council's items are submitted to standing committees versus straight to council; and 

    Review the notice of motion section to refine and include deadlines (time) for motions to committee and council; and

    Define an agenda review process for standing committees and council, including the Chair's role; and

    Provide clarity on items that are provided to Audit Committee versus Corporate Services, Strategy, Risk and Accountability Committee. (SD-30-20)

    CARRIED
  • Motion No.

    Receive and file the City Manager’s Office report CM-32-20 providing the functional design and management structures for City of Burlington future state organization; and

    Direct the City Manager to proceed with the Designing and Evolving our Organization implementation plan framework and process including departmental changes as outlined in Appendix A of report CM-32-20.

    CARRIED
  • Motion No.

    Receive and file confidential recreation services department report RS-03-20 regarding an incident follow up.

    CARRIED
  • Motion No.

    Authorize the Mayor and Council to sign the Halton Equity and Diversity Roundtable Charter endorsement attached as appendix A of recreation services department report RS-13-20, on behalf of the Corporation of the City of Burlington in order to partner with others in support of an inclusive Halton Region.

    IN FAVOUR: (7)Councillor Sharman, Councillor Stolte, Councillor Nisan, Councillor Kearns, Mayor Meed Ward, Councillor Galbraith, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Sharman

    Delete "City Clerk" and insert "Council".

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Approve the following Chair and Vice-Chair appointments:

    Environment, Infrastructure and Community Services Committee 

    Chair:  Councillor Paul Sharman

    Vice Chair:  Councillor Kelvin Galbraith

    Community Planning, Regulation and Mobility Committee

    Chair:  Councillor Kelvin Galbraith

    Vice Chair:  Councillor Shawna Stolte

    Corporate Services, Strategy, Risk and Accountability Committee

    Chair: Coucncillor Lisa Kearns

    Vice Chair:  Councillor Rory Nisan

    Council Workshop

    Chair:  Councillor Angelo Bentivegna

    Vice Chair:  Councillor Paul Sharman

    Budget

    Chair:  Councillor Rory Nisan

    Vice Chair:  Councillor Lisa Kearns

    Planning Statutory Public Meeting; and

    Chair:  Councillor Shawna Stolte

    Vice Chair:  Councillor Angelo Bentivegna; and

    Direct the City Manager, Mayor and City Clerk to plan and schedule Council Governance - education and training workshops with council for 2021-2022 as outlined in Mayor's Office report MO-09-20; (SD-29-20) and

    Refer the discussion of enhanced roles for the deputy mayor to the governance education and training workshops; and 

    Approve the 2021-2022 Deputy Mayor Rotation as outlined in the memorandum dated December 14, 2020 from the Mayor Meed Ward (item 16.2)

    With the following amendment:

    April/May/June - 2022- Delete Deputy: Ward 3 Councillor and insert Deputy: Ward 4 Councillor in its place.

    July/August/September 2022 - Delete Deputy: Ward 4 Councillor and insert Deputy: Ward 3 Councillor in its place.

    Receive and file the related environmental scan in appendix A to Mayor's Office report MO-09-20.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Sharman

    Amendment:

    Delete "Direct the Mayor to bring a proposed rotation for 2021-2022 to the December 14, 2020 Council meeting." and replace with the following:

    Approve the 2021-2022 Deputy Mayor Rotation as outlined in the memorandum dated December 14, 2020 from the Mayor Meed Ward (item 16.2)

    With the following amendment:


    April/May/June - 2022- Delete Deputy: Ward 3 Councillor and insert Deputy: Ward 4 Councillor in its place.

    July/August/September 2022 - Delete Deputy: Ward 4 Councillor and insert Deputy: Ward 3 Councillor in its place.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Receive and file Mayor's memo (EICS-C-04-30) sponsoring a delegation from Metrolinx regarding updates on Metrolinx projects in Burlington; and

    Direct the Director of Community Planning, Regulation and Mobility to bring comments back to the Council meeting of December 14 on the current Metrolinx proposal for Council endorsement.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

Items a, b, were voted upon by way of one consent vote.

  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Direct staff to amend By-law 4-2010 to remove reference to sidewalks and no longer apply local improvement charges to sidewalk infill projects.

    CARRIED
  • Motion No.

    Approve the Transit Five-Year Business Plan (2020-2024), as outlined in Appendix A of transit department report TR-02-20.

    CARRIED
  • Motion No.

    Direct the Director of Community Planning to provide comments to the Region and state Council's support and endorsement on the Downtown Burlington UGC and MTSA Supplemental Discussion Paper, upon Council approval on December 14, 2020.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Sharman, and Councillor Bentivegna
    CARRIED (7 to 0)

Items a, b, and c, were voted upon by way of one consent vote.

  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Receive and file finance department report F-36-20 providing financial highlights as at September 30, 2020.

    CARRIED
  • Motion No.

    Receive and file finance department report F-35-20 providing information on financial policies.

    CARRIED
  • Motion No.

    Approve the external audit plan for the fiscal year ended December 31, 2020 as presented by Deloitte LLP at the Audit Committee meeting of December 9, 2020.

    CARRIED

Items a, through n, were voted upon by way of one consent vote.

  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Approve the updated Investment Policy as outlined in Appendix A of finance department report F-19-20.

    CARRIED
  • Motion No.

    Receive and file finance department report F-39-20 regarding expenses excluded from the budget to meet the requirements of Regulation 284/09 of the Municipal Act, 2001.

    CARRIED
  • Motion No.

    Approve by-law 99-2020 attached as Appendix A to finance department report F-40-20 which provides for the levy of the 2021 interim taxes.

    CARRIED
  • Motion No.

    Approve the by-law attached as Appendix A to finance department report F-43-20, to authorize the temporary borrowings of monies from the Royal Bank of Canada to meet the ordinary expenditures of the corporation for the 2021 fiscal year; and

    Authorize the Mayor and City Clerk to execute the security agreement attached as Appendix B to finance department report F-43-20, subject to the satisfaction of the Executive Director of Legal Services & Corporation Counsel.

    CARRIED
  • Motion No.

    Approve the write-off of uncollectible property taxes on the eight properties identified in finance department report F-44-20 in accordance with the provisions of Section 354 of the Municipal Act, 2001; and

    Direct the Treasurer to remove the property tax amounts from the tax roll; and

    Direct the Chief Financial Officer to forward finance department report F-44-20 to the Region of Halton and Ministry of Finance.

    CARRIED
  • Motion No.

    Retain Sun Life as the provider of major medical, dental, long term disability and life insurance plans for the benefit year December 1, 2020 to November 30, 2021.

    CARRIED
  • Motion No.

    Approve the risk governance strategy as provided in Appendix A of City Manager’s office report CM-34-20; and

    Approve the City of Burlington’s enterprise risk governance and management policy as provided in Appendix B of City Manager’s office report CM-34-20.

    CARRIED
  • Motion No.

    Receive the proposed 2021 capital budget book; and

    Direct staff to present the recommendations in Appendix A of finance department report F-42-20 to the Corporate Services, Strategy, Risk & Accountability meeting of January 12, 2021 for review and approval, taking into consideration committee amendments.

    CARRIED
  • Motion No.

    Receive and file finance department report F-49-20, providing the city’s asset management program update.

    CARRIED
  • Motion No.

    Re-appoint ADR Chambers Inc. (“ADR Chambers”) as Ombudsman for the City of Burlington and its local boards pursuant to section 223.13(1) of the Municipal Act, 2001 for a two-year term commencing January 1, 2021 to December 31, 2022; and

    Authorize the Mayor and Clerk to execute a service agreement and any ancillary documents between the City of Burlington and ADR Chambers regarding the appointment of ADR Chambers as Ombudsman, subject to the satisfaction of the City Solicitor; and

    Enact an appointing by-law to re-appoint ADR Chambers as the Ombudsman for the City of Burlington and its local boards until December 31, 2022.

    CARRIED
  • Motion No.

    Waive the rules of the Council, Boards and Committees Appointment to Boards and Recruitment of Citizens for Committees corporate policy to allow for applicants during the fall 2020/winter 2021 recruitment to be shortlisted for interview purposes as described in clerks department report CL-24-20.

    CARRIED
  • Motion No.

    Approve an increase to the low-income seniors property tax rebate from $525 to $550 for eligible property owners effective for the 2021 tax year; and

    Approve by-law 102-2020 attached as Appendix A to finance department report F-50-20 which provides for an update to the property tax rebate for eligible property owners, and repeal by-law 12-2016, effective January 1, 2021.

    CARRIED
  • Motion No.

    Receive and file confidential legal department report L-26-20 providing an update on an insurance matter.

    CARRIED
  • Motion No.

    Refer confidential legal department report L-37-20 to a standing committee or council meeting in Q1 of 2021.

    CARRIED
  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Bentivegna

    Authorize the Director of Recreation Services to accept the donation from Patrick J McNally Foundation for one neighbourhood artificial ice surface as outlined in report RS-14-20; and

    Authorize the Director of Recreation Services to execute a donation agreement, subject to the satisfaction of the Executive Director of Legal Services, with the Patrick J McNally Foundation for one artificial ice surface as outlined in Report RS-14-20; and

    Authorize the Director of Recreation Services to work with the Manager of Procurement Services to procure two artificial ice surfaces through a single source process with GLICE funded from the COVID account, to be purchased this December for installation during the Winter 2021, as outlined in report RS-14-20; and

    Authorize the Director of Recreation Services to install the artificial ice surface at two neighbourhood rinks.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Stolte

    Direct staff to submit an Expression of Interest regarding the Audit and Accountability Fund, Intake 2 to the Province of Ontario by the December 18, 2020 deadline, and;

    Direct the Chief Financial Officer to single source a third-party consultant to complete the By-law Consolidation Review should the City of Burlington’s request for funding be approved by the Ministry of Municipal Affairs and Housing, and;

    Direct staff to submit these four projects: the Elgin Street Promenade, Stage 4, the Palmer Trail, the City Hall customer service window renovations and the Roads, Parks and Forestry operations centre renovation as the City of Burlington’s submission to the Investing in Canada Infrastructure (ICIP) – Program COVID-19 Resilience Infrastructure Stream, and;

    Authorize the Mayor and City Clerk to execute the necessary Transfer Payment Agreements between the City of Burlington and Province of Ontario in relationship to the Audit and Accountability Fund, Intake 2, should the funding be approved, and the Investing in Canada Infrastructure (ICIP) – Program COVID-19 Resilience Infrastructure Stream, along with any other related documents or by-laws to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Kearns

    Move into closed session, in accordance with the Municipal Act to discuss the following items:

    Section 239 (2) (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose Winter Patio Tents; and

    Section 239 (2) (a) regarding the security of the property of the municipality or local board - security matter.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Galbraith
    Receive and file the following Information Packages, having been prepared and distributed to Council: 
    CARRIED
  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Bentivegna

    ​​Enact and pass By-law Number 104-2020 , being a by-law to confirm the proceedings of Council at its meeting held Monday, December 14, 2020 being read a first, second and third time.

    CARRIED
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Sharman

    Adjourn this Council now to meet again at the call of the Mayor.
    Recess 2:58 pm - 3:05 pm, 3:06 pm (closed), 4:09 pm (public)
    Adjourned 4:26 pm

    CARRIED
No Item Selected