Environment, Infrastructure and Community Services Committee Meeting
Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely

1.
Declarations of Interest:
 

2.
Delegation(s):
 

Due to COVID-19 this meeting will be conducted virtually. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Clerks Department at clerks@burlington.ca by noon the day before the meeting is to be held. All requests to delegate must contain a copy of the delegate’s intended remarks which will be circulated to all members of committee in advance as a backup should any technology issues occur.

If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

2.1
Kelly Anderson, Senior Manager, Community - Stakeholder Relations with Metrolinx
 

Note:  letter requesting to present at committee and sponsoring memo can be found under item 4.6 Metrolinx presentation.

3.
Consent Items:
 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

4.
Regular Items:
 

4.1
Concessions and vending services (RS-10-20)
This item has attachments. 

1.RS-10-20 Concessions and vending services.pdf

  • Direct the Director of Recreation Services and the Manager of Procurement Services to issue an RFP for the concession operations at Mountainside outdoor pool and the Beach concession for the summer of 2021, with revised healthy food restrictions as outlined in recreation services department report RS-10-20; and

    Direct the Director of Recreation Services to request quotes from healthy vending providers to pilot the provision of vending services in selected year-round facilities as outlined in recreation services department report RS-10-20.

4.2
Halton Equity and Diversity Roundtable Charter endorsement (RS-13-20)
This item has attachments. 

1.RS-13-20 Halton Equity and Diversity Roundtable Charter endorsement.pdf
2.RS-13-20 Appendix A.pdf

  • Authorize the Mayor and City Clerk to sign the Halton Equity and Diversity Roundtable Charter endorsement attached as appendix A of recreation services department report RS-13-20, on behalf of the Corporation of the City of Burlington in order to partner with others in support of an inclusive Halton Region.

4.3
Proposed Council/Committee Changes – 2021 (MO-09-20)
This item has attachments. 

1.MO-09-20 Proposed Council and Committee changes for 2021.pdf
2.MO-09-20 Appendix A - Environmental Scan.pdf

  • That council:

    1. Approve the Chair and Vice-Chair committee nominations, specified in Report MO-09-20, subject to any nominations from the floor, following an election conducted by the clerk.
    2. Direct the City Manager, Mayor and City Clerk to plan and schedule Council Governance – Education & Training Workshops with council for 2021-2022 as outlined in Report MO-09-20.
    3. Direct the Mayor and City Clerk to bring back a recommendation for approval on the Deputy Mayor Roles & Responsibilities and 2021 and 2022 rotation assignment at the January CSSRA
    4. Receive and file the related Environmental Scan in appendix A
    5. Approve the following appointment for the month of January, pending a decision on the Deputy Mayor role: Deputy, Ward 1; Alternate, Ward 3 

       

       

4.4
Procedure By-Law amendment staff direction (EICS-C-03-20)
This item has attachments. 

1.EICS-C-03-20 Memo Procedure Bylaw Amendments Dec 2020.pdf

4.5
Designing and evolving our organization (Phase 2) – department functional design and management structures (CM-32-20)
This item has attachments. 

1.CM-32-20 Designing and evolving our organization – department functional design and management structures.pdf
2.CM-32-20 Appendix A - Designing and Evolving Our Organization Preparing for the Future new.pdf
3.CM-32-20 Appendix B-1 - Designing and Evolving Our Organization Risk Details.pdf

  • Receive and file the City Manager’s Office report CM-32-20 providing the functional design and management structures for City of Burlington future state organization; and

    Direct the City Manager to proceed with the Designing and Evolving our Organization implementation plan framework and process including departmental changes as outlined in Appendix A of report CM-32-20.

4.6
Metrolinx presentation (EICS-C-04-20)
This item has attachments. 

1.EICS-C-04-20 Metrolinx MEMO to EICS Committee - DECEMBER 7 2020.pdf
2.EICS-C-04-20 MMW Memo Sponsoring Metrolinx Delegation.pdf

5.
Confidential Items:
 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1
Incident follow up (RS-03-20)
 

Pursuant to section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

5.2
Confidential Appendix B-2 of report Designing and evolving our organization (phase 2) department functional design and management structures (CM-32-20)
 

Pursuant to section 239(2)(a) of the Municipal Act, the security of the property of the municipality or local board.

6.
Procedural Motions:
 

7.
Information Items:
 

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

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