Regular Meeting of Council
Revised Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely

Due to COVID-19 this meeting will be conducted as a virtual meeting, with no public attendance. Only the Mayor, along with a clerk and audio/visual technician, will be in council
chambers, with all other staff and members of council participating in the meeting by calling in remotely. The meeting will be live web streamed, as usual, and archived on the city website.


In order to speak at a Council meeting, Individuals must register as a delegation no later than noon the day before the meeting. To register, complete the online application at www.burlington.ca/delegation or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca


If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca by noon the day before the meeting. Your comments will be circulated to Council members in advance of the meeting and will be attached to the minutes, forming part of the public record.

  • Receive and file finance department report F-44-21 regarding expenses excluded from the budget to meet the requirements of Regulation 284/09 Municipal Act, 2001.

  • Receive the proposed 2022 budget book; and

    Direct staff to present the recommendations in Appendix A to the Corporate Services, Strategy, Risk and Accountability Committee meetings of November 30 and December 2, 2021 for review and approval, taking into consideration committee amendments.

  • Direct staff to continue to proceed with the processing of the submitted official plan and zoning by-law amendments for 720, 735, 740 Oval Court, 5135 and 5155 Fairview Street, including evaluating and incorporating any/all comments received by committee and the public at the statutory public meeting, as well as the comments received through the ongoing technical review of this application by agency partners and internal departments.

  • Approve the amendments to By-law 39-2016, otherwise known as the “Parking and Idling By-law” and amendments to By-law 40-2016, otherwise known as the “Administrative Penalty By-law” to relocate the parking penalty amounts from By-law 39-2016 into By-law 40-2016 as outlined in Appendix A to transportation services department report TS-13-21, in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

  • Approve the updated Terms of Reference for the Housing and Development Liaison Committee contained in Appendix A to community planning department report PL-54-21.

  • Approve the amendment to By-law 62-2020, otherwise known as the "COVID-19 Mask By-law", by deleting section 25 in its entirety and replacing it with the following new section 25:

    This By-law comes into force on the date of its passing and shall remain in effect until 12:01 a.m. on June 30, 2022, or within 5 business days of when the Province of Ontario repeals their mask mandate, whichever comes first, OR unless extended or revoked by City Council; and

    Approve the amendment to By-law 17-2020, otherwise known as the “COVID-19 Physical Distancing By-law”, to extend the expiry date to June 30, 2022 and remove Community Centres from the physical distancing requirement, as attached as Appendix B to Building and By-law Department report BB-11-21, in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

  • Direct staff to cease the 90-minute waived parking fees pilot program and reinstate paid hourly parking within the downtown, effective December 1, 2021.

  • Direct the Director of Transportation Services to prepare for the approval of Council the necessary by-laws amending Traffic By-law 86-2007 to designate the areas identified in transportation services department report TS-14-21 with a 40 km/h speed limit and to establish a 30 km/h speed limit in front of schools within these areas; and

    Direct the Director of Transportation Services to amend the city’s Speed Limit Policy to include provisions for 30 km/h speed limits on roadways with school frontage within a designated speed limit area.

  • Receive and file Burlington Economic Development report ECDEV-05-21 regarding Red Tape Red Carpet (RTRC) implementation update for Q3 2021 and associated appendices.

  • Direct the Director of Community Planning to report back in Q1 2022 with a report, including options and recommendations, outlining a plan and process for moving forward with a permanent city-wide outdoor patio program (post COVID-19 recovery); and (SD-31-21)

    Direct the Director of Community Planning to include the following areas and considerations:

    • Update and alignment of city patio related policies, zoning requirements and bylaws with current, pending or proposed Province of Ontario legislation/regulations inclusive of the Municipal Act;
    • Duration of the outdoor patio season(s);
    • Differentiation of patios on city-owned public lands and private property;
    • City patio fee options including potential waiver of patio and adjacent parking fees;
    • City departmental support to facilitate patio installation and safe operation of patios on city sidewalks, parking lots and/or road allowances;
    • Environmental scan of other GTHA municipalities related to the future of outdoor patios;
    • Access to potential funding and other small business support from federal or provincial governments;
    • Application of CaféTO best practices or similar patio program to the Burlington Downtown Business Areas; and (SD-31-21)

    Direct the Chief Financial Officer to report on the future city operating and capital budget requirements to support the outdoor patio program in conjunction with the above report; and (SD-32-21)

    Direct the Director of Community Planning to complete a review of the city policy and by-law changes (e.g. zoning) contributing to the effectiveness of the 2020 and 2021 outdoor patio program; and (SD-33-21)

    Direct the Director of Planning and the Executive Director of Burlington Economic Development to undertake hospitality industry stakeholder engagement consultation, (including BDBA, Aldershot BIA & Burlington Restaurant Association) with respect to the proposed plan for the city’s permanent outdoor patio program; and (SD-31-21)

    Direct the Director of Community Planning to report on options for the standardization of patio materials for patios on municipal property. (SD-34-21)

  • Approve the recommendations from the Council Remuneration Review Working Group on council compensation, expense limits and resources attached as appendix A to office of the city clerk report CL-33-21; and

    Direct the City Clerk to report back to the Corporate Services, Strategy, Risk and Accountability Committee with a timeline for each of the Council Remuneration Review Working Group recommendations, including an implementation plan. (SD-35-21)

  • Receive and file the information management report from Ergo Group Inc. attached as appendix A, and the information management strategy attached as appendix B to office of the city clerk report CL-13-21.

  • Approve the Information Management (IM) Policy attached as appendix A to office of the city clerk report CL-27-21; and

    Repeal the Records Management (RM) Policy attached as appendix B to office of the city clerk report CL-27-21.

  • Approve the 2022 calendar of meetings for Council and standing committees attached as appendix A to office of the city clerk report CL-31-21, with the following amendments:

    • move the September cycle of standing committee meetings to the week of September 12, 2022 and City Council to September 20, 2022;
    • schedule an additional City Council meeting on November 8, 2022; and

    Enact an amendment to Procedure By-law 31-2021, attached as appendix C to office of the city clerk report CL-31-21, amending section 21 of Procedure By-law 31-2021 regarding the inaugural meeting of Council.

  • Approve the 2022 rates and fees as outlined in finance department report F-35-21, effective January 1, 2022 unless otherwise indicated, with the following amendment:

    • reflect a cost recovery basis for the Adult 55 plus breakfast at the bistro and Adult 55 plus dinner at the bistro items; and

    Approve By-Law 61-2021, attached as appendix A to finance department report F-35-21 and repeal By-Law 92-2020 effective January 1, 2022.

Pursuant to Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations.

  • Receive and file confidential human resources department report HR-06-21 providing a labour relations update.

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  • Instruct the Executive Director of Legal Services and Corporation Counsel or their designate to proceed in accordance with the instructions sought in confidential legal department report L-31-21.

Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board.

  • Receive and file confidential city manager’s office report CM-25-21 regarding a real estate matter.

Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board.

  • Receive and file confidential legal department report L-26-21 providing an update on a real estate matter.

  • Authorize the Mayor and City Clerk to execute the necessary Contribution Agreements, along with any other related documents or by-laws between the City of Burlington and Her Majesty the Queen in Right of Canada, as represented by the Minister of the Environment who is responsible for the Department of the Environment ("Environment and Climate Change Canada" or “ECCC”) with respect to the Great Lakes Protection Initiative – Areas of Concern Funding Stream, to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

  • Approve the Municipal Consent By-law 65-2021, attached as appendix A to engineering services department report ES-14-21.

  • Receive and file engineering services department report ES-40-21 regarding an overview of all bench programs offered by the city; and

    Authorize the Director of Engineering Services to incorporate the inclusion of Pride (rainbow) themed benches as an option in the Council Bench Program; and

    Authorize the Director of Engineering Services to implement a revised Recognition Celebration Program utilizing the amendments included in appendix C of engineering services department report ES-40-21.

  • Receive and file the November 15, 2021 staff presentation providing the COVID-19 emergency response verbal update; and

    Direct the City Manager to review and report back as part of the COVID 19 emergency response verbal update starting in the December cycle on the considerations pertaining to the Municipal Termination of Declaration of Emergency. (SD-36-21)

  • Approve the City’s 2021 Asset Management Plan attached as appendix A to engineering services department report ES-47-21.

  • Receive and file finance department report F-34-21, 2021 Asset Management Financing Plan update; and

    Direct the Chief Financial Officer to consider inclusion of the increased dedicated infrastructure levy of 1.60% in the 2023 Budget, as Council's five-year commitment to the long-term infrastructure renewal program; and

    Direct the Chief Financial Officer to update the Asset Management Financing Plan in alignment with updates to the Asset Management Plan every five years.

  • Receive and file city manager’s office report CM-26-21 regarding an update related to the proposed acquisition of the Robert Bateman High School surplus school site.

  • Receive and file community planning department report PL-06-21 regarding the Cannabis Production Study; and

    Direct the Director of Community Planning to report back to the Community Planning, Regulation and Mobility Committee in Q1 of 2022 with final recommendations.

Note: This item was referred from the November 10, 2021, Corporate Services Strategy, Risk and Accountability Committee.

  • Approve the hybrid City Council and standing committee meeting strategy as outlined in office of the city clerk report CL-39-21.

Pursuant to section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.


Note: This item was referred from the November 15, 2021, Environment, Infrastructure and Community Services Committee.

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  • Deem, in accordance with sections 22(6) and 34(10.3) of the Planning Act, that applications submitted on October 26, 2021 by Burlington 2020 Lakeshore Inc. to amend the Official Plan and Zoning By-law for lands at 2020 Lakeshore Road are incomplete as the required information and materials have not been provided.

    Direct the Director of Community Planning to notify Burlington 2020 Lakeshore Inc. that the required information and material have not been provided for the applications to amend the Official Plan and Zoning By-law for lands at 2020 Lakeshore Road, in accordance with sections 22(6.1) and 34(10.4) of the Planning Act.

  • Whereas the redevelopment of the Skyway Arena as the community centre for south east Burlington was identified 2015, as a need in the Parks & Recreation Arena Facilities Review; and

    Whereas the new Skyway Community Centre helps address a number of strategic priorities identified in the Vision 2040, Burlington’s Strategic Plan 2015-2040; and

    Whereas the designs for the new Skyway Community Centre align with both the City of Burlington’s Climate Emergency Declaration and our Corporate Energy and Emissions Management Plan; and

    Whereas the following features of the new design will bring the City closer to achieving Council’s approved target to be carbon neutral in our City Operations by 2040: a geothermal system as well as recovered heat from the refrigeration plant, which avoids the use of natural gas and reduces the greenhouse gases, a zero-emission electric ice resurfacer will be used, planned warm and cold areas to minimize energy consumption; and

    Whereas the new Skyway Community Centre will provide inclusive, year-round programming for residents of all ages; and

    Whereas the new facility will exceed the Ontario Building Code and Accessibility for Ontarians with Disabilities requirements through the provision of universal washrooms equipped with lift and adult change table, ramps, hearing loops in program rooms, accessible customer service, recharging stations for scooters and accessible dressing rooms, accessible shade structures and site furnishings in the naturalized playground and an 85’x200’ ice surface designed to accommodate sledge hockey and other accessible sports; and

    Whereas parking and pedestrian pathways through the park will facilitate connections to the surrounding neighbourhood; and

    Whereas the Skyway Community Centre project is at the building permit stage. Once a building permit has been issued construction must commence within six months; and

    Whereas Burlington City Council directed the Mayor and City Manager to continue to pursue, and advocate for funding from the Federal and Provincial levels of Government; and

    Whereas the City of Burlington submitted a funding application to the Government of Canada’s Green and Inclusive Community Buildings funding program; and

    Whereas projects that can start sooner will be scored higher in the application review process;

    Therefore be it resolved that Burlington City Council declares the Skyway Community Centre as the City’s top infrastructure project for senior government funding; and

    That the Mayor and City Manager continue their advocacy efforts with the Federal Government; and

    That a copy of this resolution be sent to The Honourable Karina Gould, Minister of Families, Children and Social Development, The Honourable Dominic LeBlanc, Minister of Intergovernmental Affairs, Infrastructure and Communities, Pam Damoff, MP Oakville North- Burlington and Adam van Koeverden, MP Milton.

Note: This item will require a motion to waive Rule #36.2 of the Procedure By-law to allow discussion, as it was not received by the required agenda deadline. 

  • Whereas childcare spaces in Halton and across Ontario have decreased as a result of the pandemic, and the lack of childcare spaces is a barrier to our economic recovery, and an Ontario Chamber of Commerce report, “The She-Covery Project: Confronting the Gendered Economic Impacts of COVID-19 in Ontario”, confirmed that childcare is simply unaffordable and/or inaccessible for too many working families in Ontario; and

    Whereas Halton Region Council unanimously supported the Notice of Motion Affordable Childcare for Halton Families tabled by Mayor Burton and Councillor O’Meara on November 17th, 2021; and

    Whereas Joey Edward, Chair of the Income Security Standing Committee of Advancement of Women Halton, has stated that: “As Ontario lays the groundwork for economic recovery, the development of universal, quality, affordable, inclusive, and publicly funded childcare is necessary for a socially progressive and economically resilient society.  Why? It invests in the development of Ontario’s children; it supports economic development to end the ‘she-cession’ and supports the return of women to the labour force. It pays for itself through employment and income taxes; and it eliminates parent’s financial barriers to a quality and inclusive childcare system”; and

    Whereas the Federal government introduced its plan for early learning and childcare in April 2021, and made agreements with eight provinces and one territory and recently campaigned on delivering $10 a day care in five years or less; and

    Whereas Ontario’s Minister of Education stated in August 2021 “We’re very committed to a good deal for Ontario, but it must respond to the unique advantages of this province”; and

    Whereas the Canadian Centre for Policy Alternatives reported that in 2020, the median cost for an infant in full-day childcare in the GTA suburbs was between $17,400 and $19,300, and under the new national childcare plan, parents in Halton would save $14,843 a year for an infant in 2026;

    Now therefore be it resolved that Burlington City Council supports the creation of accessible, quality, and affordable childcare spaces for Halton families being served in Burlington; and

    That Burlington City Council encourages the Federal government and the Ontario government to reach an equitable childcare agreement that acknowledges the provincial investment in full-day kindergarten and delivers affordable and accessible childcare spaces for Ontario families; and

    That a copy of this resolution be sent to Prime Minister Justin Trudeau, the Federal Minister of Families, Children and Social Development, Premier Doug Ford, the Minister of Education for Ontario, local Members of Provincial Parliament, local Members of Parliament, the Association of Municipalities of Ontario, Ontario’s Big City Mayors, the Big City Mayors Caucus (Canada), the Federation of Canadian Municipalities, the Ontario Coalition for Better Childcare and the Advancement of Women Halton.

  • Receive and file the information items, having been considered by Council.

  • Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

Report CL-31-21- Corporate Services, Strategy, Risk and Accountability Committee meeting of November 10, 2021

Report F-35-21- Corporate Services, Strategy, Risk and Accountability Committee meeting of November 10, 2021

Report BB-11-21- Community Planning, Regulation and Mobility Committee meeting of November 9, 2021

Report ES-14-21- Environment, Infrastructure and Community Services Committee meeting of November 15, 2021

  • Enact and pass By-law Number 66-2021, being a by-law to confirm the proceedings of Council at its meeting held Tuesday, November 23, 2021, being read a first, second and third time.

  • Adjourn this Council now to meet again at the call of the Mayor.