Regular Meeting of Council
Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely

Due to COVID-19 this meeting will be conducted as a virtual meeting, with no public attendance. Only the Mayor, along with a clerk and audio/visual technician, will be in council
chambers, with all other staff and members of council participating in the meeting by calling in remotely. The meeting will be live web streamed, as usual, and archived on the city website.


In order to speak at a Council meeting, Individuals must register as a delegation no later than noon the day before the meeting. To register, complete the online application at www.burlington.ca/delegation or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca

If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca by noon the day before the meeting. Your comments will be circulated to Council members in advance of the meeting and will be attached to the minutes, forming part of the public record.

  • Direct staff to continue to process the submitted Zoning By-law amendment for 1600 Kerns Road, including evaluating and incorporating any/all comments received by committee and public at the statutory public meeting, as well as the comments received through the ongoing technical review of this application by agency partners and internal departments.

  • Approve additional staff positions required by Development Services and funded by revenues.

  • Receive and file community planning department report PL-50-21 regarding Floodplain and Spills Approach: Lower Hager and Lower Rambo Creeks.

  • Receive and file confidential legal services department report L-27-21 providing advice on a planning matter.

  • Approve the cancellation of the October 2021 election symposium as set out in office of the city clerk report CL-29-21; and

    Direct the City Clerk to report back in Q1 2023 on hosting an election symposium event to solicit feedback from the public on their voting experience.

  • Direct the Government Relations Manager to submit an expression of interest to the Ministry of Municipal Affairs and Housing regarding the Audit and Accountability Fund Intake 3 for a web architecture and modernization review and a land management database platform review, by the October 28, 2021 deadline; and

    Authorize the Mayor and City Clerk, should the funding be approved, to execute the necessary transfer payment agreements, along with any other related documents or by-laws between the City of Burlington and Province of Ontario with respect to the Audit and Accountability Fund Intake 3, to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and

    Authorize the Chief Financial Officer to single source a third-party consultant to complete each review project should the City of Burlington’s request for funding be approved by the Ministry of Municipal Affairs and Housing.

  • Approve the Lobbyist Registration Policy attached as appendix A to office of the city clerk report CL-28-21.

  • Receive and file city manager’s office report CM-22-21 providing Burlington Lands Partnership update; and

    Approve one-time funding of $250,000 funded from the Strategic Plan Reserve Fund for year 2 operations of the Burlington Lands Partnership; and

    Direct the City Manager to report back to the Corporate Services, Strategy, Risk and Accountability Committee in Q1 2022 on multi-year strategic land priorities, as well as options and recommendations for proposed funding sources, in conjunction with finalizing the strategic opportunities filter; and

    Direct the City Manager to report back by Q1 2022 with a proposed strategic lands strategy for the acquisition and community use of current and potential surplus school sites that includes the following elements:

    • a current practise review of former school site uses in other municipalities, including opportunities for attainable housing;
    • a complete review of existing federal and provincial housing support programs, in coordination with the work underway via the housing strategy;
    • opportunities for housing, parkland and community uses on these sites, in partnership with other agencies, non-profit organizations and levels of government, including Halton Region, and coordinated with the work of the Burlington Lands Partnership;
    • budgetary implications for known and potential sites that may come available;
    • a community engagement strategy on potential uses for these sites; and
    • communication to the four school boards (English public and catholic, French public and catholic) that the city has an interest in considering any school sites that may become available, and requests regular communication from all boards about their long-term plans. (SD-29-21)
  • Approve the COVID-19 Volunteer Vaccination Policy, attached as appendix A to corporate communications and engagement department report CC-04-21.

  • Receive and file confidential legal department report L-21-21 providing the status update on the 2022-2023 insurance renewal.

  • Direct the Mayor to send a letter to the Premier and local MPPs, Prime Minister, MPs and the Federation of Canadian Municipalities on behalf of Burlington City Council in support of Joseph Brant Hospital’s request of the provincial government to provide funding for their Mental Health and Addictions Redevelopment Project (SD-30-21).

  • Receive and file the October 7, 2021 staff presentation providing the COVID-19 emergency response verbal update.

  • Authorize the Director of Engineering Services to negotiate and execute a cost sharing agreement with the owners of property municipally known as 431 Martha Street, City of Burlington for the design and replacement of a jointly owned retaining wall that is in need of replacement, with content satisfactory to the Director of Engineering Services and form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve the project geotechnical investigation and detail design costs funding as noted in engineering services department report ES-49-21.

  • Receive and file legal department report L-29-21 providing a status update on potential regulatory ligation.

  • Direct staff to continue to proceed with the processing of application for Official Plan and Zoning By-law amendments for 774, 778, 780, 782 Brant Street (Parcel A); 769, 779, 783 Brant Street & 2023, 2027, 2031-2033 Ghent Avenue (Parcel B); and 747, 761 Brant Street (Parcel C), including evaluating and incorporating any/all comments received by committee and public at the statutory public meeting, as well as the comments received through the ongoing technical review of this application by agency partners and internal departments.

Note: This item was referred from the October 6, 2021 Corporate Services, Strategy, Risk and Accountability Committee

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  • Approve By-law 2020.434, to extend the period of time for which the Temporary Use By-law 2020.427 is authorized, as Appendix A to community planning department report PL-55-21; and

    Waive the fees and requirements for site plan approval and zoning clearance certificate for temporary outdoor patios and temporary tents (structures) on private property until April 14, 2022; and

    Authorize the Executive Director of Community Planning, Regulation and Mobility, to approve the extension of temporary outdoor patios on private property to April 14, 2022 subject to such criteria and conditions as staff deem appropriate; and

    Authorize the Executive Director of Community Planning, Regulation and Mobility to grant or revoke such approvals, consents, agreements or other authorizations and take such other steps as may be required to give effect to the recommendations herein.

  • Enact and pass the following by-law which is now introduced, entitled and numbered as indicated below:

     

Report PL-55-21, Regular Meeting of Council, October 19, 2021

  • ​​Enact and pass By-law Number 56-2021, being a by-law to confirm the proceedings of Council at its meeting held Tuesday, October 19, 2021, being read a first, second and third time.

  • Adjourn this Council now to meet again at the call of the Mayor.