Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
12:00 p.m. and reconvening at 6:30 p.m. if required
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Lisa Kearns (Chair),
  • Kelvin Galbraith,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Laura Boyd,
  • Joan Ford,
  • Sheila Jones,
  • David Lazenby,
  • Heather MacDonald,
  • Allan Magi,
  • Angela Morgan,
  • Christine Swenor,
  • Mary Lou Tanner,
  • Vito Tolone,
  • David Thompson (Audio/Video Specialist),
  • and Lisa Palermo (Clerk)

1.
Declarations of Interest:
 

None.

2.
Statutory Public Meeting:
 

2.1
2019 Development Charges Background Study (F-13-19)
This item has attachments. 

1.F-13-19 2019 Development Charges Background Study.pdf
2.F-13-19 Appendix A DC Survey.pdf
3.F-13-19 Appendix B City Policies.pdf
4.F-13-19 Appendix C DC Schedule.pdf

The Committee of the Whole, in accordance with section 12 of the Development Charges Act, 1997 held a public meeting on May 13, 2019.

  • Moved byMayor Meed Ward
    Approve the City of Burlington 2019 Development Charges Background Study dated March 28, 2019 (under separate cover) under section 10 of the Development Charges Act, 1997 (the DCA); and
    Approve the capital project listings set out in Chapter 5 of the City of Burlington 2019 Development Charges Background Study dated March 28, 2019; and,
    Direct the Director of Finance to ensure that the future excess capacity identified in the City of Burlington 2019 Development Charges Background Study dated March 28, 2019, be paid for by development charges or other similar charges; and
    Approve the proposed Development Charges By-law with an effective date of June 1, 2019; and
    Declare no further public meetings are required in accordance with Section 12 of the Development Charges Act, 1997; and
    Approve the development charges policies contained in Appendix B to Report F-13-19 with an effective date of June 1, 2019; and
    Repeal By-law 46-2014 and the related development charges policies effective June 1, 2019; and

    Direct the Director of Finance to review and report back on the feasibility of setting a cap on development charge rates for non-residential retail development, after discussion and feedback from the Development Charges Consultation Committee, the Region of Halton and further reporting on the known impacts from Bill 108; and

    Direct the Director of Finance to review and report back on the feasibility of exempting non profit housing from development charges after discussion and feedback from the Development Charges Consultation Committee, the Region of Halton and further reporting on the known impacts from Bill 108.

    CARRIED

3.
Delegation(s):
 

None.

4.
Consent Items:
 

4.1
Tender award CW 19-27 for Angela Coughlan Pool revitalization (CW-14-19)
This item has attachments. 

1.CW 14-19 Angela Coughlan Pool Revitilization Tender Award.pdf
2.CW-14-19 Appendix A.pdf
3.CW-14-19 Appendix B.pdf
  • Moved byCouncillor Sharman

    Award the tender for contract CW 19-27, Angela Coughlan Pool revitalization to 1320376 Ontario Ltd. O/A GEN-PRO, 2211 Plains Road, Burlington, ON, L7R 3R3 for $2,918,225 including H.S.T; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign associated agreements with the bidder number above; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above; and

    Approve the total cost of $3,070,000 (Net H.S.T) be charged to capital order PL0014 and funded as detailed in Appendix B.

    CARRIED

4.2
Burlington Sustainable Development Committee 2019 annual report (CW-06-19)
This item has attachments. 

1.CW-06-19 Sustainable Development Committee Annual Report.pdf
2.CW-06-19 Appendix A - SDC 2018 Year End Report.pdf
3.CW-06-19 Appendix B - SDC 2019 Objectives.pdf
  • Moved byCouncillor Sharman
    Receive and file capital works department report CW-06-19 providing the Burlington Sustainable Development Committee 2019 annual report.
     
    CARRIED

4.3
Group health benefit renewal (HR-01-19)
This item has attachments. 

1.HR-01-19 Benefits Renewal.pdf
  • Moved byCouncillor Sharman

    Retain Sun Life as the provider of Major Medical, Dental, Long Term Disability and Life Insurance plans for the benefit year December 1, 2018 to November 30, 2019.

    CARRIED

4.4
Financial services provided to local boards (F-19-19)
This item has attachments. 

1.F-19-19 Financial Services Local Boards.pdf
2.F-19-19 App A AGB Reserve Fund by-law.pdf
  • Moved byCouncillor Sharman
    Approve By-law 30-2019 attached as Appendix A to finance department report F-19-19 to enable the creation of the Art Gallery of Burlington reserve fund; and
     

    Receive and file finance department report F-19-19 providing information on financial services provided to local boards.

     
    CARRIED

5.
Regular Items:
 

5.1
Treasurer’s statement for development charges reserve funds, park dedication reserve fund and the public benefits reserve fund (F-09-19)
This item has attachments. 

1.F-09-19 2018 Treasurer's Statement for Development Charges.pdf
2.F-09-19 Appendix A.pdf
  • Moved byCouncillor Sharman
    Receive and file finance department report F-09-19 providing the 2018 Treasurer's statement for development charges reserve funds, park dedication reserve fund and the public benefits reserve fund.
     
    CARRIED

5.2
Financial status report as at March 31, 2019 (F-14-19)
This item has attachments. 

1.F-14-19 Financial Status Report - March 31, 2019.pdf
2.F-14-19 Appendix A.pdf
  • Moved byCouncillor Sharman
    Receive and file finance department report F-14-19 providing the financial status report as at March 31, 2019.
     
    CARRIED

5.3
2018-2022 Burlington’s Plan: From Vision to Focus (CM-06-19)
This item has attachments. 

1.CM-06-19 2018-2022 Burlington's Revised May 1.pdf
2.CM-06-19 Appendix A.pdf
3.CM-06-19 Appendix B.pdf
4.CM-06-19 Appendix C.pdf
5.CM-06-19 Appendix D.pdf
  • Moved byCouncillor Sharman

    Table the 2018-2022 Burlington’s Plan: From Vision to Focus to be considered at the June 10, 2019 Committee of the Whole meeting; and

    Direct the Deputy City Manager to consult with members of council on this plan and report back to Committee of the Whole on June 10, 2019 with a final version of the report for debate and approval.

     
    CARRIED

5.4
Burlington city wide parking study and recommended parking rates (PB-43-19)
This item has attachments. 

1.PB-43-19 City-Wide Parking Study Implementation.pdf
2.PB-43-19 Appendix 3- Public Comments.pdf
3.PB-43-19 Appendix 4-City Wide Parking Standards.pdf
  • Moved byCouncillor Galbraith

    Table planning and building department report PB-43-19 regarding city-wide parking study and recommended parking rates to be considered at the June 10, 2019 Committee of the Whole meeting; and

    Direct the Director of City Building to report back to Council in Q3 of 2019 with Zoning By-law amendments to implement the recommended parking rates set out in Report PB-43-19.

    CARRIED

5.5
Proposed governance changes to Burlington Hydro (CM-10-19)
 

Withdrawn by staff

  • CARRIED

5.6
Cannabis retail store guideline (CM-08-19)
This item has attachments. 

1.CM-8-19 Cannabis Retail Store Guideline.pdf
  • Moved byCouncillor Galbraith
    Approve the Municipal Cannabis Retail Store Guidelines, as amended, as set out in Appendix A to city manager's office report CM-8-19; and

    Amend the Community Preferences section of the City of Burlington Cannabis Retail Store Guidelines attached as Appendix A to City Manager's office report CM-8-19 by changing, in the first bullet point, 150 metre buffer to 500 metre buffer and by adding, in the third bullet point, 'a 500 metre' between the words 'maintain' and 'separation'.

     
    CARRIED

6.
Confidential Items:
 

6.1
Confidential update regarding labour relations or employee negotiations.
 

The Director of Human Resources provided a confidential verbal update regarding employee negotiations.

7.
Procedural Motions:
 

7.1
Motion to move into closed session
 

  • Move into closed session in accordance with the following provisions under the Municipal Act:

    • Section 239(2)(d) labour relations or employee negotiations with respect to a confidential verbal update from the Director of Human Resources regarding employee negotiations.

8.
Information Items:
 

  • Receive and file the following three items, having been given due consideration by the Committee of the Whole.

9.
Staff Remarks:
 

None.

10.
Committee Remarks:
 

None.

11.
Adjournment:
 

12:08 p.m. (closed), 1:02 p.m. (public), 2:27 p.m. (recessed), 2:39 p.m. (reconvened), 4:15 p.m. (recessed), 4:22 p.m. (reconvened), 4:47 p.m. (recessed), 4:48 p.m. (reconvened).

Mayor Meed Ward was absent 2:27 - 3:30 p.m.

Chair adjourned the meeting at 5:27 p.m.

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