Audit Committee Meeting

Agenda

Meeting #:
Date:
Wednesday, May 31, 2017
Time:
3:30 P.m. - 6:00 P.m.
Location:
Council Chambers Level 2, City Hall
1.Declarations of Interest:
2.Delegation(s):

In order to speak at an Audit Committee meeting, individuals must register no later than noon on the day before the meeting. To register, complete the online application at www.burlington.ca/delegation, email cityclerks@burlington.ca or phone 905-335-7600 ext. 7481.

3.Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1Audit Committee terms of reference review (CL-14-17)
1.CL-14-17 audit tor review.pdf
2.CL-14-17 Appendix A.pdf
This item has attachments
3.2Status of audit work plan, budget and performance metrics (CA-09-17)
1.CA-09-17 Status of Audit Work Plan, Budget and Performance Metrics.pdf
2.Appendix A - CA-09-17 2017 Internal Audit Work Plan - Status Report.pdf
3.Appendix B - CA-09-17 2017 Key Performance Measures.pdf
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3.3Summary of outstanding audit Issues (CA-08-17)
1.CA-08-17 Summary of Outstanding Audit Issues .pdf
2.Appendix A - CA-08-07 High and Medium risk Outstanding Audit Issues.pdf
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3.4Occupational fraud (HR-02-17)
1.HR-02-17.pdf
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3.5Financial policies (F-25-17)
1.F-25-17 Financial Policies.pdf
2.F-25-17-Appendix A.pdf
3.F-25-17-Appendix B-Development Charges.pdf
4.F-25-17-Appendix C-Accounting and Financial Policies.pdf
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3.6Financial results for Burlington Hydro Electric Inc (F-26-17)
1.F-26-17 Financial Results BHEI.pdf
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3.7Financial highlights for the period ended March 31, 2017 (F-24-17)
1.F-24-17 Financial Highlights.pdf
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4.Regular Items:
4.1Report recommending approval of the 2016 consolidated financial statements as audited by Deloitte LLP (F-23-17)
1.F-23-17 2016 Consolidated Financial Statements.pdf
2.F-23-17 - Appendix A - City of Burlington Consolidated FS (Drafts).pdf
3.F-23-17 - Appendix B - Burlington Public Library FS (Final).pdf
4.F-23-17 - Appendix C - Burlington Museums Board FS (Final).pdf
5.F-23-17 - Appendix D - Burlington Theatre Board Inc FS (Final).pdf
6.F-23-17 - Appendix E - Burlington Economic Development Corp FS (Final).pdf
7.F-23-17 - Appendix F - Burlington Downtown FS (Final).pdf
8.F-23-17 - Appendix G - Aldershot Village BIA FS (Final).pdf
9.F-23-17 - Appendix H - The Trust Funds of the Corporation of the City of Burlington (Draft).pdf
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Note: staff will provide a presentation

4.2External audit results for 2016 (F-27-17)
1.F-27-17 Results 2016 External Audit.pdf
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Note: Trevor Ferguson, Deloitte LLP will provide a presentation

4.3Audit Committee self assessment workshop summary (CL-12-17)
1.CL-12-17 Audit workshop summary.pdf
2.CL-12-17 Appendix A.pdf
This item has attachments
4.4Information technology annual assurance presentation (A-01-17)

Note: staff will provide the presentation, to be distributed under separate cover

4.5Verbal update regarding the use of external consultants
5.Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

6.Procedural Motions:
7.Information Items:
8.Staff Remarks:
9.Committee Remarks:
10.Adjournment:
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