Environment, Infrastructure and Community Services Committee Meeting
Agenda

Meeting #:
Date:
Time:
9:30 a.m. and reconvening at 6:30 p.m. if required
Location:
Council Chambers - members participating remotely

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca by noon the business day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

  • Endorse the Cootes to Escarpment EcoPark System 2022-2026 Memorandum of Understanding (MOU), attached as Appendix A to engineering services department report ES-36-21; and

    Authorize the Executive Director of Environment, Infrastructure & Community Services to sign the MOU; and

    Authorize annual contributions as indicated in Schedule B: 2022-2026 expenses and budget of the MOU to support the Cootes to Escarpment EcoPark System operating budget.

  • Approve a new event called the Burlington Holiday Market as outlined in recreation, community and culture department report RCC-12-21; and

    Authorize the Director of Recreation, Community and Culture to implement the specific details required to support the various components of the event that are to be hosted on city property.

  • Authorize the Director of Roads, Parks and Forestry to negotiate and enter into on behalf of the City of Burlington, a new boundary highway maintenance and repair agreement between the City of Burlington and the Town of Milton, and any necessary ancillary documents which sets out the roles, responsibilities, and obligations of the parties with respect to shared road segments along the municipal boundary line in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel and with content satisfactory to the Director of Roads, Parks and Forestry; and Authorize the Mayor and City Clerk to execute the new boundary highway maintenance and repair agreement between the City of Burlington and the Town of Milton in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

This item has been withdrawn by the request of staff.

  • Authorize the Director of Recreation, Community and Culture to implement a new drop-in recreational program rates and fees structure as part of the 2022 budget process as outlined in recreation, community and culture department report RCC-08-21.

  • Receive and file roads, parks, and forestry department report RPF-18-21, regarding an update on winter services and disposition of related staff directions.

  • Authorize the Director of Engineering Services to enter into archaeological review agreements and field liaison representative participation agreements for capital projects, which involve a city-initiated archaeological assessment with content satisfactory to the Director of Engineering Services and in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel with the following Indigenous communities:

    • Mississaugas of the Credit First Nation;
    • Six Nations of the Grand River; and
    • Haudenosaunee Confederacy Chiefs Council
  • Award the Request for Tender (RFT) EICS-21-45 for Mountainside Pool Revitalization to Chandos Construction Ltd. for $6,545,925.00 including H.S.T and provisional item(s); and

    Authorize the Manager of Procurement Services to issue an internal purchase order to the bidder named above; and

    Authorize the additional funding of $1,050,000 from a transfer of $600,000 of funding from the Infrastructure Renewal Reserve Fund and $450,000 from the Corporate Accessibility Implementation Project; and

    Authorize the City Clerk to prepare and submit for consideration by Council the debenture by-law; and

    Authorize the Mayor and City Clerk to sign any required agreements in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve the total cost of $6,950,000.00 (Net H.S.T) be charged to Capital Order CC0043 and funded as detailed in Appendix B attached.

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.