Corporate Services, Strategy, Risk and Accountability Committee Meeting

Agenda

Meeting #:
Date:	Wednesday, March 02, 2022
Time:	9:30 a..m. and/or reconvening at 6:30 p.m. if required
Location:	Council Chambers - members participating remotely

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1.

Declarations of Interest:

2.

Statutory Public Meeting:

Statutory public meetings are held prior to the passing of a development charges by-law in a public forum as required by the Development Charges Act.

2.1

Development Charges By-law amendment (F-06-22)

• Approve the City of Burlington Development Charges Update Study dated January 21, 2022 and attached as appendix A to finance department report F-06-22; and

  Approve the capital project listings set out in Chapter 3 of the City of Burlington Development Charges Update Study dated January 21, 2022; and

  Direct the Chief Financial Officer to ensure that the future excess capacity identified in the City of Burlington Development Charges Update Study dated January 21, 2022 be paid for by development charges or other similar charges; and

  Enact a by-law to amend Development Charges By-law 29-2019 with an effective date of April 1, 2022, as included in appendix A of finance department report F-06-22; and

  Declare no further public meetings are required in accordance with Section 12 of the Development Charges Act, 1997; and

  Approve the development charges rates, indexed in accordance with the Statistics Canada Quarterly construction price statistics, as outlined in finance department report F-06-22 with an effective date of April 1, 2022.

3.

Delegation(s):

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at by noon the business day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit feedback, please email your comments to . Any delegation notes and comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

4.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

4.1

Financial status report as at December 31, 2021 (F-01-22)

• Receive and file finance department report F-01-22, financial status report as at December 31, 2021.

4.2

2022 proposed budget and tax levy for the Burlington Downtown Business Improvement Area (F-07-22)

• Approve the 2022 proposed budget for the Burlington Downtown Business Improvement Area (BIA) as presented in appendix A of finance department report F-07-22 incorporating a Burlington Downtown BIA members’ levy of $827,000; and

  Authorize the Chief Financial Officer to incorporate the resulting Burlington Downtown BIA tax rates into the 2022 Tax Levy By-Law.

4.3

2022 proposed budget and tax levy for the Aldershot Village Business Improvement Area (F-08-22)

• Approve the 2022 proposed budget for the Aldershot Village Business Improvement Area (ABIA) as presented in appendix A of finance department report F-08-22 incorporating an Aldershot Village BIA members’ levy of $240,000; and

  Authorize the Chief Financial Officer to incorporate the resulting Aldershot Village BIA tax rates into the 2022 Tax Levy By-Law.

4.4

Operating budget performance as at December 31, 2021 and summary of year-end financial position (F-09-22)

• Receive and file finance department report F-09-22 reporting on 2021 year-end financial position.

4.5

Remuneration and expenses paid to Council and appointees for 2021 (F-11-22)

• Receive and file finance department report F-11-22 regarding remuneration and expenses paid to Council and appointees for 2021.

4.6

Highlights from Rural Ontario Municipal Association (ROMA) virtual conference 2022 (MO-01-22)

• Receive and file office of the Mayor report MO-01-22 providing an update on the Mayor and staff members’ attendance at the annual Rural Ontario Municipal Association (ROMA) virtual conference that took place between January 23 and 25, 2022.

4.7

Mayor’s conferences for 2022 (MO-02-22)

• Receive and file office of the Mayor report MO-02-22 as information on the Mayor’s planned conference attendance and potential travel in 2022 on behalf of the City of Burlington.

5.

Regular Items:

5.1

Corporate project status report – November and December 2021 (CM-05-22)

• Receive and file city manager’s office report CM-05-22 providing status reports for designated corporate projects for the period November through December 2021 as detailed in appendix A.

5.2

2021-2022 City Manager objectives (CM-06-22)

• Receive and file city manager’s office report CM-06-22 including appendix A – 2021/22 City Manager Objectives - Final.

5.3

City of Burlington recommended governance framework changes/Integrity Commissioner RFP (CM-08-22)

• Direct the City Manager to proceed with recommended changes as outlined in city manager’s office report CM-08-22 to enhance the alignment and effectiveness of the City of Burlington’s governance accountability framework as follows:

  1. Direct the City Clerk to proceed with a request for proposal (RFP) for a new five- year contract retainer for an independent City of Burlington Integrity Commissioner effective August 1, 2022 to July 31, 2027;
  2. In conjunction with the above noted RFP process, include the following additional policy-related advisory services to be completed by the Integrity Commissioner:
     1. Update of the City of Burlington Code of Good Governance to align with and achieve compliance with anticipated future changes to Province of Ontario legislation governing Municipal Codes of Conduct (target date for completion to be confirmed based on completion of province-wide review);
     2. Update of City of Burlington Council/Staff Relations Policy including integration with an updated City of Burlington Code of Good Governance (target date to be confirmed);
     3. Update of City of Burlington Respect in the Workplace Policy to fully integrate and align with the role and function of the Integrity Commissioner (target date for completion – Q3 2022);
  3. Direct the Chief Financial Officer to allocate one-time funding for completion of the above-noted additional policy development advisory services in the upset amount of $75,000 with funding provided from the contingency reserve fund; and

  Direct the City Clerk to report back to the Corporate Services, Strategy, Risk and Accountability Committee on July 4, 2022 with the recommended award of the five-year retainer for the Integrity Commissioner; and

  Direct the City Clerk to work with the Chief Financial Officer to include the estimated funding to cover the ongoing cost for the Integrity Commissioner contract retainer directly within the 2023 and future operating budgets for the Office of the City Clerk.

6.

Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

6.1

Confidential insurance renewal (L-04-22)

Pursuant to Section 239(2)(a) of the Municipal Act, the security of the property of the municipality or local board.

6.2

Confidential update on a litigation matter (L-13-22)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

7.

Procedural Motions:

8.

Information Items:

9.

Staff Remarks:

10.

Committee Remarks:

11.

Adjournment: