Corporate Services, Strategy, Risk and Accountability Committee Meeting

Revised Agenda

Meeting #:
Date:	Wednesday, April 07, 2021
Time:	9:30 A.m. - 10:00 P.m.
Location:	Council Chambers - members participating remotely

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1.

Declarations of Interest:

2.

Delegation(s):

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at  by noon the business day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur. 

If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail]. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1

Annual report from the Burlington Ombudsman (CL-07-21)

• Receive the annual report from ADR Chambers, Ombudsman for the City of Burlington.

3.2

Council Remuneration Review Working Group Terms of Reference (CL-08-21)

• Approve the revised terms of reference attached as Appendix A to office of the City Clerk report CL-08-21 for the Council Remuneration Review Working Group; and

  Direct the City Clerk to proceed with appointments to the Council Remuneration Review Working Group (2022-2026 term) outside of the public appointment policy, with the slate of selected appointments reviewed by the City Manager; and

  Direct the Council Remuneration Review Working Group to report its findings to Council on or before October 19, 2021.

3.3

Bill 197 process update (F-11-21)

• Receive and file finance department report F-11-21 providing an update on the Bill 197 process.

4.

Regular Items:

4.1

2020 annual status update on community engagement (CC-01-21)

• Receive and file corporate communications and engagement department report CC-01-21 providing a status update on community and staff engagement.

a.

Staff presentation regarding 2020 annual status update on community engagement (CC-01-21)

4.2

Naming of Corporate Assets Policy (CC-02-21)

• Approve the amended Naming of Corporate Assets Policy as provided in Appendix A of corporate communications and engagement department report CC-02-21.

4.3

Procedure By-law amendments in response to SD-30-20 and staff directions reporting (CL-05-21)

• Enact a Procedure By-law for the City of Burlington, in accordance with section 238 (2) of the Municipal Act, and as attached as Appendix A to report CL-05-21; and

  Direct the City Clerk to bring a report to the Audit Committee regarding their terms of reference, with respect to risk in relation to the scope of risk under the Corporate Services, Strategy, Risk and Accountability Committee.

a.

Staff presentation regarding Procedure By-Law amendments in response to SD-30-20 and staff directions reporting (CL-05-21)

4.4

Interim advisory committee budget allocation process (CL-10-21)

• Approve the interim advisory committee budget allocation process as outlined in the office of the city clerk report CL-10-21.

4.5

High level corporate strategy workplan update – March 2021 (CS-03-21)

• Endorse the updated City of Burlington’s high-level corporate strategy workplan as proposed and outlined in Appendix A of corporate strategy department report CS-03-21.

4.6

Vision to Focus re-calibration approach (CS-04-21)

a.

Staff presentation regarding Vision to focus re-calibration approach (CS-04-21)

5.

Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1

Confidential verbal update on a real estate matter (CSSRA-06-21)

Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board.

5.2

Confidential legal advice respecting a civil litigation matter (L-14-21)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

5.3

Confidential legal matter (L-15-21)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.4

Confidential legal update on a litigation matter (L-17-21)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Note: This item will be the subject of a Special Council meeting immediately following the April 8, 2021 Environment, Infrastructure and Community Services Committee meeting.

6.

Procedural Motions:

7.

Information Items:

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment: