Community Planning, Regulation and Mobility Committee Meeting
Revised Agenda

Meeting #:
Date:
Time:
9:30 a.m. and 6:30 p.m. (if required)
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                Committee Clerk, Suzanne.gillies@burlington.ca, 905-335-7600, x7862


Statutory public meetings are held to present planning applications in a public forum as required by the Planning Act.

Standing committee and City Council meetings are held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.


Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.


If you do not wish to delegate, but would like to submit correspondence, please email your comments to clerks@burlington.ca. Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

  • Receive and file recreation, community and culture department report RCC-03-23 providing information on the Parks, Recreation and Cultural Assets Master Plan update.

  • Receive and file the roads, parks, and forestry department report RPF-03-23, providing an update to the emerald ash borer management plan.

Note:  this item has been withdrawn by staff.

  • Authorize the City of Burlington to enter into an agreement with the City of Hamilton for the mutual provision of emergency services assistance; and

    Authorize the Mayor and City Clerk to executive all such agreements in a form that is satisfactory to the City Manager and Executive Director of Legal Services and Corporation Counsel.

Note:  this item has been withdrawn by staff.

  • Approve By-law XX-2023 attached as Appendix A to Burlington fire department report BFD-02-23 to establish and regulate the Fire Department for the Corporation of the City of Burlington and repeal By-law 90-2012.

  • Approve By-law XX-2023 attached as Appendix A to Burlington fire department report BFD-03-22, to amend Rates and Fees By-law 83-2022 to update the Fire Prevention and Fire Emergency Response Rates and Fees to reflect the Ministry of Transportation’s 2023 apparatus rate.

  • Receive and file building and by-law department report BB-02-23 providing related information for the 2022 annual building permit revenues and expenses.

Note: this item will be considered at the March 30, 2023 Council meeting.

  • Authorize the award of the contract for support services for people with disabilities, as a pilot program from May 1, 2023 to April 30, 2024, to Jodal Health Care Inc, 1315 Finch Avenue West, 300, Toronto, Ontario for $125,314.18 inclusive of HST; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements pending the receipt of the required insurance from the bidder named above, subject to the approval of the Executive Director of Legal Services and Corporation Counsel, and approve the total cost of $112,849.30 (net HST) to be funded as outlined in recreation, community and culture department report RCC-05-23; and

    Authorize the Manager of Procurement Services to extend the contract for the term of the agreement subject to the conditions outlined in the RFP; and

    Direct the Director of Recreation, Community and Culture to evaluate the success of this pilot program, for potential consideration of ongoing resourcing of support services to people with disabilities through a service provider as part of the 2024 Budget.

  • Receive and file building and by-law department report BB-03-23 and endorse the actions taken by the Director of Building and By-law to date related to the City’s response to the implementation of a Coyote Action and Awareness Program; and

    Direct the Director of By-law Compliance to report back as required with any further updates on the program as well as additional future staffing and other resource requirements to support the City’s Coyote Management Strategy.

Note: Appendix A will be circulated in an addendum the week of March 20. 

  • Approve By-law No. XX-2023, being the Screening and Hearing Officer By-law, substantially in the form attached as Appendix A to transportation services department report TS-10-23, in the form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve Hearing Officer remuneration at the rate of $500 per diem; and 

    Authorize the Director of Transportation Services to execute service agreements/ contracts with each of the appointed Hearing Officers, and any extension thereto, with content satisfactory to the Director of Transportation Services and form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

  • Receive and file the Park Provisioning Master Plan, listed as Appendix A in engineering services report ES-02-23, as the framework to guide the planning of future parks in the City of Burlington and satisfy Provincial legislative requirements (as amended by Bill 23) to have a park plan in place prior to passing an update to the Parkland Dedication Bylaw; and

    Approve the updated park classification system and authorize the Director of Engineering to report back to Council with an updated inventory of existing parks recategorized within the new classification system; and

    Approve the future parkland target service levels identified in Section 2.5 of the Parks Provisioning Master Plan, listed as Appendix A in engineering services report ES-02-23; and

    Approve the parkland criteria, listed as Appendix B in engineering services report ES-02-23, as a support document to help guide the development community and staff in deciding which lands to obtain through parkland dedication; and

    Direct the Executive Director of Legal Services and Corporation Counsel or designate to develop a proactive strategy to acquire park lands based on service levels set forth in the Park Provisioning Master Plan; and

    Approve monitoring the City’s parkland service levels and acquisition priorities as part of Multi-Year Community Investment Plan reporting and updates to the Vision to Focus; and

    Direct the Director of Community Planning to conduct an exploration of a Community Planning Permit System as a tool to aid in the acquisition of infrastructure, parkland or monetary contribution, in exchange for offering a more streamline and transparent approval process within the Major Transit Station Area (MTSA) specific planning process; and

    Direct the Director of Community Planning to begin work with land owners in the MTSAs or any area of the City subject to an area-specific planning process to guide future development and to identify specific City infrastructure needs.

  • Receive and file engineering services department report ES-06-23, Cootes to Escarpment EcoPark System Pilot Ecological Corridor Program update; and

    Authorize the Executive Director of Environment, Infrastructure & Community Services to execute an agreement with Royal Botanical Gardens to recover funds for City projects under the Parks Canada EcoPark System Pilot Ecological Corridor Program, to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

  • Direct the Director of Roads, Parks and Forestry to explore costs and options for enhanced city wide windrow removal program, including:
    - Revised cost and criteria in the existing Windrow Clearing Program
    - Increase the program from the current maximum of 200 homes to minimum 500
    - Other relevant options; and
    Report to Environment Infrastructure & Community Services Committee with costs, options (including those ruled out) and any recommendations by Q3 2023 in advance of 2024 budget deliberations.

  • Direct the Executive Director of Community Planning Regulation and Mobility and the Director of By-Law Compliance to work with departmental and legal services staff to undertake a review by Q4 2023 of the framework/policy of zoning, business licensing and resourcing requirements for the development and implementation of a City-wide Short-Term Accommodation (STA) compliance/licensing program; and

    Direct the City Manager and Chief Financial Officer to work with departmental and legal services staff to fund additional research on municipal leading practices and other supports as may be identified; and

    Direct the Executive Director of Community Planning Regulation and Mobility and the Director of By-Law Compliance in the undertaking of the development of the STA by-law program, include the following elements:

    • Research on leading GTHA and other municipal practices related to STA by-laws, regulations, compliance and licensing regimes;
    • Establish a Community Task Force to assist in the development of options and recommendations for a ‘Made in Burlington” STA by-law, compliance and licensing regime;
    • Identify potential zoning requirements through Comprehensive Zoning By-law Review; and
    • Identify any ongoing resource requirements in the multiyear 2024-2028 budget forecast; and

    Direct the City Manager and Chief Financial Officer, in conjunction with the establishment of the governance structure of the new Innovation and Digital Transformation Reserve Fund, to identify as a 2023 workplan priority, the allocation of dedicated project funds towards advancing process change and technology improvement related to the STA regulation, compliance and licensing regime with any additional impacts to AMANDA and the administrative penalty system (APS); and

    Subject to Council consideration and approval of the above, direct the Director of the By-law Compliance to integrate the above work into the 2023/24 workplan of the department based on a target date for implementation of Q3 2024 for the STA framework, and report back to Council with a prioritized list of Staff Directions that have been directed toward the department through the 2024 budget process.

Note: this item requires a 2/3 vote to waive rule 36.2 of the Procedure By-law to allow discussion of this item as it was not received by the required agenda deadline.

  • Direct the Director of By-law Compliance to create a regulatory and licensing regime for kennel/pet-boarding facilities, and integrate the work into the 2023/24 workplan of the department to present necessary by-law amendments or a new by-law to Council in Q1 2024.

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

  • Move into closed session in accordance with the following provision under the Muncipal Act: 

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