Community Planning, Regulation & Mobility Committee Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a.m. and 6:30 p.m. (if required)
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Paul Sharman (Chair), 
  • Shawna Stolte, 
  • Rory Nisan, 
  • Kelvin Galbraith, 
  • Lisa Kearns, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward 
Staff Present:
  • Tim Commisso, 
  • Brynn Nheiley, 
  • Nick Anastasopoulos, 
  • Craig Kummer, 
  • Joan Ford, 
  • Scott Hamilton, 
  • Emilie Cote, 
  • Karen Roche, 
  • Enrico Scalera, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Suzanne Gillies (Clerk) 

1.
Declarations of Interest:

 

None

2.
Statutory Public Meetings:

 

None

3.
Delegation(s):

 

4.
Consent Items:

 

4.1
Automatic Aid Agreement with the City of Hamilton (BFD-04-23)

This item has attachments. 
1.BFD-04-23 Automatic Aid Agreement with the City of Hamilton.pdf
2.BFD-04-23 Appendix A Automatic Aid Agreement Hamilton Fire.pdf

Note:  this item was withdrawn by staff

4.2
The Establishing and Regulating By-Law (BFD-02-23)

This item has attachments. 
1.BFD-02-23 The Establishing and Regulating By-Law Report.pdf
2.BFD-02-23 Appendix A Establishing and Regulating By-Law 2023.pdf

Note:  this item was withdrawn by staff

4.3
Amendment to 2023 Rates and Fees – Fire (BFD-03-23)

This item has attachments. 
1.BFD-03-23 Amendment to 2023 Rates and Fees - Fire.pdf
2.BFD-03-23 Appendix A Amendment to 2023 Rates and Fees.pdf
  • Moved byMayor Meed Ward

    Approve By-law 19-2023 attached as Appendix A to Burlington fire department report BFD-03-22, to amend Rates and Fees By-law 83-2022 to update the Fire Prevention and Fire Emergency Response Rates and Fees to reflect the Ministry of Transportation’s 2023 apparatus rate.

    CARRIED

4.4
Delivery of support services for people with disabilities participating in recreation programs (RCC-05-23)

This item has attachments. 
1.RCC-05-23 Delivery of support services for people with disabilities participating in recreation programs.pdf

Note: this item was considered at the March 30, 2023 Council meeting

  • Moved byMayor Meed Ward

    Authorize the award of the contract for support services for people with disabilities, as a pilot program from May 1, 2023 to April 30, 2024, to Jodal Health Care Inc, 1315 Finch Avenue West, 300, Toronto, Ontario for $125,314.18 inclusive of HST; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements pending the receipt of the required insurance from the bidder named above, subject to the approval of the Executive Director of Legal Services and Corporation Counsel, and approve the total cost of $112,849.30 (net HST) to be funded as outlined in recreation, community and culture department report RCC-05-23; and

    Authorize the Manager of Procurement Services to extend the contract for the term of the agreement subject to the conditions outlined in the RFP; and

    Direct the Director of Recreation, Community and Culture to evaluate the success of this pilot program, for potential consideration of ongoing resourcing of support services to people with disabilities through a service provider as part of the 2024 Budget.

    CARRIED

5.
Regular Items:

 

5.1
Parks, Recreation and Cultural Assets Master Plan (RCC-03-23)

This item has attachments. 
1.RCC-03-23 Parks, Recreation and Cultural Assets Master Plan.pdf
  • Moved byCouncillor Stolte

    Receive and file recreation, community and culture department report RCC-03-23 providing information on the Parks, Recreation and Cultural Assets Master Plan update.

    CARRIED

5.2
Emerald Ash Borer Management Plan update (RPF-03-23)

This item has attachments. 
1.RPF-03-23 EAB Management Plan Update.pdf
  • Moved byCouncillor Nisan

    Receive and file the roads, parks, and forestry department report RPF-03-23, providing an update to the emerald ash borer management plan.

    CARRIED

5.3
2022 annual building permit revenues and expenses (BB-02-23)

This item has attachments. 
1.BB-02-23 2022 Annual Building Permit Revenues and Expenses.pdf
2.BB-02-23 Appendix A Bill 124.pdf
  • Moved byCouncillor Kearns

    Receive and file building and by-law department report BB-02-23 providing related information for the 2022 annual building permit revenues and expenses.

    CARRIED

5.4
City of Burlington update to Coyote Response Strategy (BB-03-23)

This item has attachments. 
1.BB-03-23 Update to Burlington Coyote Response Strategy(1).pdf
2.BB-03-23 Appendix A_BOCM Report_CM-26-22 and Status Updates.pdf
3.BB-03-23 Appendix B_2023 Coyote Response Communications Strategy.pdf
  • Moved byCouncillor Stolte

    Receive and file building and by-law department report BB-03-23 and endorse the actions taken by the Director of Building and By-law to date related to the City’s response to the implementation of a Coyote Action and Awareness Program; and

    Direct the Director of By-law Compliance to report back as required with any further updates on the program as well as additional future staffing and other resource requirements to support the City’s Coyote Management Strategy.

    CARRIED

5.5
Appointment of Hearing Officers (TS-10-23)

This item has attachments. 
1.TS-10-23 - Hearing Officer Appointments.pdf
2.TS-10-23 Appendix A By-law XX-2023 Hearing and Screening Appointment By-law.pdf
  • Moved byCouncillor Galbraith

    Approve By-law No. 20-2023, being the Screening and Hearing Officer By-law, substantially in the form attached as Appendix A to transportation services department report TS-10-23, in the form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve Hearing Officer remuneration at the rate of $500 per diem; and 

    Authorize the Director of Transportation Services to execute service agreements/ contracts with each of the appointed Hearing Officers, and any extension thereto, with content satisfactory to the Director of Transportation Services and form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

    CARRIED

5.6
Park Provisioning Master Plan final report (ES-02-23)(SD-18-23)

This item has attachments. 
1.ES-02-23 Parks Provisioning Master Plan Final Report.pdf
2.ES-02-23 Appendix A Parks Provisioning Master Plan.pdf
3.ES-02-23 Appendix B Parks Provisioning Master Plan.pdf
  • Moved byMayor Meed Ward

    Receive and file the Park Provisioning Master Plan, listed as Appendix A in engineering services report ES-02-23, as the framework to guide the planning of future parks in the City of Burlington and satisfy Provincial legislative requirements (as amended by Bill 23) to have a park plan in place prior to passing an update to the Parkland Dedication Bylaw; and

    Approve the updated park classification system and authorize the Director of Engineering to report back to Council with an updated inventory of existing parks recategorized within the new classification system; and

    Approve the future parkland target service levels identified in Section 2.5 of the Parks Provisioning Master Plan, listed as Appendix A in engineering services report ES-02-23; and

    Approve the parkland criteria, listed as Appendix B in engineering services report ES-02-23, as a support document to help guide the development community and staff in deciding which lands to obtain through parkland dedication; and

    Direct the Executive Director of Legal Services and Corporation Counsel or designate to develop a proactive strategy to acquire park lands based on service levels set forth in the Park Provisioning Master Plan; and

    Approve monitoring the City’s parkland service levels and acquisition priorities as part of Multi-Year Community Investment Plan reporting and updates to the Vision to Focus; and

    Direct the Director of Community Planning to conduct an exploration of a Community Planning Permit System as a tool to aid in the acquisition of infrastructure, parkland or monetary contribution, in exchange for offering a more streamline and transparent approval process within the Major Transit Station Area (MTSA) specific planning process; and

    Direct the Director of Community Planning to begin work with land owners in the MTSAs or any area of the City subject to an area-specific planning process to guide future development and to identify specific City infrastructure needs; and

    Direct the Director of Engineering Services in consultation with the Director of Community Planning to bring updates throughout the year as well as annually to incorporate new information. (SD-18-23)

    CARRIED

  • Amendment:

    Moved byMayor Meed Ward

    Direct the Director of Engineering Services in consultation with the Director of Community Planning to bring updates throughout the year as well as annually to incorporate new information.

    CARRIED

5.7
Cootes to Escarpment EcoPark System Pilot Ecological Corridor Program update (ES-06-23)

This item has attachments. 
1.ES-06-23 Cootes to Escarpment EcoPark System update.pdf
  • Moved byCouncillor Nisan

    Receive and file engineering services department report ES-06-23, Cootes to Escarpment EcoPark System Pilot Ecological Corridor Program update; and

    Authorize the Executive Director of Environment, Infrastructure & Community Services to execute an agreement with Royal Botanical Gardens to recover funds for City projects under the Parks Canada EcoPark System Pilot Ecological Corridor Program, to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

    CARRIED

5.8
Motion memo - options for enhanced windrow clearing (CPRM-04-23)(SD-19-23)

This item has attachments. 
1.CPRM-04-23 Motion Memo - Windrow Clearing.pdf
  • Moved byMayor Meed Ward

    Direct the Director of Roads, Parks and Forestry to explore costs and options for enhanced city wide windrow removal program, including:
    - Revised cost and criteria in the existing Windrow Clearing Program
    - Increase the program from the current maximum of 200 homes to minimum 500
    - Other relevant options; and


    Report to Environment Infrastructure & Community Services Committee with costs, options (including those ruled out) and any recommendations by Q3 2023 in advance of 2024 budget deliberations.(SD-19-23)

    CARRIED

5.9
Motion memo - development and implementation of a city-wide short-term accommodation (STA) compliance/licensing program (CPRM-03-23)(SD-20-23)(SD-21-23)(SD-22-23)(SD-23-23)(SD-24-23)

This item has attachments. 
1.CPRM-03-23 Motion Memo- STA by-law compliance program.pdf
  • Moved byCouncillor Stolte

    Direct the Executive Director of Community Planning Regulation and Mobility and the Director of By-Law Compliance to work with departmental and legal services staff to undertake a review by Q4 2023 of the framework/policy of zoning, business licensing and resourcing requirements for the development and implementation of a City-wide Short-Term Accommodation (STA) compliance/licensing program (SD-20-23); and

    Direct the City Manager and Chief Financial Officer to work with departmental and legal services staff to fund additional research on municipal leading practices and other supports as may be identified (SD-21-23); and

    Direct the Executive Director of Community Planning Regulation and Mobility and the Director of By-Law Compliance in the undertaking of the development of the STA by-law program, include the following elements:

    • Research on leading GTHA and other municipal practices related to STA by-laws, regulations, compliance and licensing regimes;
    • Establish a Community Task Force to assist in the development of options and recommendations for a ‘Made in Burlington” STA by-law, compliance and licensing regime;
    • Identify potential zoning requirements through Comprehensive Zoning By-law Review; and
    • Identify any ongoing resource requirements in the multiyear 2024-2028 budget forecast (SD-22-23); and

    Direct the City Manager and Chief Financial Officer, in conjunction with the establishment of the governance structure of the new Innovation and Digital Transformation Reserve Fund, to identify as a 2023 workplan priority, the allocation of dedicated project funds towards advancing process change and technology improvement related to the STA regulation, compliance and licensing regime with any additional impacts to AMANDA and the administrative penalty system (APS) (SD-23-23); and

    Subject to Council consideration and approval of the above, direct the Director of the By-law Compliance to integrate the above work into the 2023/24 workplan of the department based on a target date for implementation of Q3 2024 for the STA framework, and report back to Council with a prioritized list of Staff Directions that have been directed toward the department through the 2024 budget process (SD-24-23).

    CARRIED

5.10
Motion memo - approval of Lakeside a la Carte expansion in 2023 (CPRM-05-23)(SD-25-23)

This item has attachments. 
1.CPRM-05-23 Motion-Memorandum- Lakeside a La Carte expansion for 2023.pdf
  • Moved byCouncillor Kearns

    Direct the Director of Recreation, Community and Culture to amend the Events Listing for 2023 and approve the expansion to the annual Lakeside a la Carte Festival event (SD-25-23).

    CARRIED

5.11
Motion memo - relocating of 2023 Food Truck Festival (CPRM-06-23) (SD-26-23)

This item has attachments. 
1.Motion-Memorandum- Food Truck Festival 2023.pdf
  • Moved byCouncillor Kearns

    Direct the Director of Recreation, Community and Culture to work with the event organizer to explore alternative options for the location and configuration for the food truck festival outside of the downtown and report back to council in Q3 2023 to provide improved event geographic representation for the 2024 event season (SD-26-23).

    CARRIED

  • Amendment:

    Moved byMayor Meed Ward

    Replace the words “to find a suitable location for the food truck festival outside of the downtown” with “to explore alternative options for the location and configuration for the food truck festival outside of the downtown and report back to council in Q3 2023”

    CARRIED

5.12
Motion memo - kennel/pet boarding compliance & licensing regime (CPRM-02-23)(SD-27-23)

This item has attachments. 
1.CPRM-02-23 Motion-Memorandum-pet boarding.pdf
  • Moved byCouncillor Nisan

    Direct the Director of By-law Compliance to create a regulatory and licensing regime for kennel/pet-boarding facilities and integrate the work into the 2023/24 workplan of the department to present necessary by-law amendments or a new by-law to Council in Q1 2024 (SD-27-23).

    CARRIED

6.
Confidential Items and Closed Session:

 

None

7.
Rise and Report from Closed Session:

 

8.
Procedural Motions:

 

8.1
Motion to waive the rules

 
  • Moved byCouncillor Kearns

    Waive rule 36.2 of the Procedure By-law to allow discussion of item 5.8 motion memo regarding relocation of the 2023 Food Truck Festival (CPRM-06-23).

    CARRIED

8.2
Motion to waive the rules

 
  • Moved byCouncillor Nisan

    Waive rule 36.2 of the Procedure By-law to allow discussion of item 5.9 motion memo regarding kennel/pet boarding compliance & licensing regime (CPRM-02-23).

    CARRIED

8.3
Motion to waive the rules

 
  • Moved byMayor Meed Ward

    Waive section 14.1(a) of the Procedure By-law to allow discussion of the following six items that would normally be reported to the Environment, Infrastructure and Community Services Committee:

    Item 4.1 Parks, Recreation and Culture Assets Master Plan (RCC-03-23)

    Item 4.2 Emerald Ash Borer Management Plan update (RPF-03-23)

    Item 4.5 Amendment to 2023 Rates and Fees - Fire (BFD-03-23)

    Item 4.7 Delivery of support services for people with disabilities participating in recreation programs (RCC-05-23)

    Item 5.3 Parks Provisioning Master Plan final report (ES-02-23)

    Item 5.4 Cootes to Escarpment EcoPark System Pilot Ecological Corridor Program update (ES-06-23)

    CARRIED

8.4
Motion to waive the rules

 
  • Moved byCouncillor Galbraith

    Waive rule 46.1 of the Procedure By-law to allow a delegation to speak having missed the registration deadline.

    CARRIED

9.
Information Items:

 
  • Moved byCouncillor Stolte

    Receive and file the following nine items, having been given due consideration by the Community Planning, Regulation and Mobility Committee.

    CARRIED

9.1
Staff presentation regarding Park Provisioning Master Plan final report (ES-02-23)

This item has attachments. 
1.ES-02-23 Staff Presentation.pdf

9.2
Correspondence from Building Industry and Land Development Association (BILD), regarding Park Provisioning Master Plan final report (ES-02-23)

This item has attachments. 
1.ES-02-23 Correspondence from BILD.pdf

9.3
Correspondence from West End Home Builders' Association (WE HBA), regarding Park Provisioning Master Plan final report (ES-02-23)

This item has attachments. 
1.ES-02-23 Correspondence from WE HBA.pdf

9.4
Delegation material from Daintry Klein, representing Millcroft Greenspace Alliance, regarding Park Provisioning Master Plan final report (ES-02-23)

This item has attachments. 
1.ES-02-23 Delegation material from Daintry Klein(1).pdf

9.5
Correspondence from Leslie Barbetta regarding motion memo - development and implementation of a city-wide short-term accommodation (STA) compliance/licensing program (CPRM-03-23)

This item has attachments. 
1.CPRM-03-23 Correspondence from Leslie Barbetta.pdf

9.6
Correspondence from Mary Alice St. James regarding motion memo - development and implementation of a city-wide short-term accommodation (STA) compliance/licensing program (CPRM-03-23)

This item has attachments. 
1.CPRM-03-23 Correspondence from Mary Alice St. James.pdf

9.7
Delegation material from Graham Line, representing Rotary Club of Burlington Central, regarding motion memo - approval of Lakeside a la Carte expansion in 2023 (CPRM-05-23)

This item has attachments. 
1.CPRM-05-23 Delegation material from Graham Line(1).pdf

9.8
Delegation material from Ben Freeman, representing Canadian Food Truck Festivals, regarding motion memo - relocating of 2023 Food Truck Festival (CPRM-06-23)

This item has attachments. 
1.CPRM-06-23 Delegation material from Ben Freeman(1).pdf

9.9
Correspondence from Brian Dean and Craig Kowalchuk, representing Burlington Downtown Business Association and Burlington Restaurant Association, regarding motion memo - relocating of 2023 Food Truck Festival (CPRM-06-23)

This item has attachments. 
1.CPRM-06-23 Correspondence from BDBA and BRA.pdf

10.
Staff Remarks:

 

11.
Committee Remarks:

 

12.
Adjournment:

 

10:41 a.m. (recessed), 10:50 a.m. (reconvened), 11:59 a.m. (recessed), 1:00 p.m. (reconvened), 2:45 p.m. (recessed), 2:57 p.m. (reconvened)

Chair adjourned the meeting at 4:17 p.m.

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