Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely
Member Regrets:
  • Mayor Marianne Meed Ward,
  • Kelvin Galbraith,
  • Lisa Kearns,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • and Angelo Bentivegna
Staff Present:
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • and Kevin Arjoon (Clerk)

Note: Due to COVID-19, and public health measures, public attendance was not permitted at this meeting. The Mayor, Councillors, staff and delegations participated remotely.


None.

  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Kearns

    Confirm the minutes of the following meetings of Council:

    CARRIED

None.

All items were voted upon by way of one consent vote.

  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Direct the Director of Transportation Services to prepare for the approval of Council, the necessary by-laws amending Traffic By-law 86-2007 to include provisions for Designated Speed Limit Areas; and

    Approve a 40km/h speed limit for all streets within the area bordered by Lakeshore Road, Brant Street, Baldwin Street and Maple Avenue; and

    Approve the Speed Limit Policy included in Appendix A to transportation services report TS-06-21.

    CARRIED
  • Motion No.

    Approve the amendments to the Heritage Property Tax Rebate Program, as set out in community planning report PL-26-21; and

    Approve By-law 37-2021 (Appendix A) being a by-law to amend By-law 61-2016 to add eligibility for designated commercial heritage properties; and

    Direct the Director of Community Planning to notify and inform all owners of a designated commercial heritage property about the changes to the Heritage Property Tax Rebate Program and provide an application for the 2021 tax year.

    CARRIED
  • Motion No.

    Direct the Director of Community Planning to submit community planning department report PL-20-21 and its appendices as the City of Burlington submission on the Region of Halton’s Regional Official Plan Amendment Number 48; and

    Direct the Director of Community Planning to provide any further comments to the Region, if any, upon Council’s decision on May 18, 2021.

    CARRIED
  • Motion No.

    Direct the Executive Director of Community Planning, Regulation and Mobility and the Director of Transportation Services to explore options to increase the ability for physical distancing and safe passage in response to COVID-19 for the area of Brant Street (Caroline Street to Lakeshore Road) for Saturdays and Sundays, from July 3 - September 5, 2021 with a recommendation and report back to the June 8, 2021 Community Planning, Regulation and Mobility Committee meeting. (SD-10-21)

    CARRIED

Items a, b, c, e, f, h, i, j, k, l and m were voted upon by way of one consent vote.

  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Enact the proposed By-law 40-2021 to appoint a Deputy City Clerk and Deputy Clerk Pro Tem, included as appendix A to office of the city clerk report CL-14-21.

    CARRIED
  • Motion No.

    Receive and file finance department report F-12-21 providing the 2020 Treasurer’s statement for development charges reserve funds, park dedication reserve fund and the public benefits reserve fund.

    CARRIED
  • Motion No.

    Receive and file finance department report F-18-21 providing the financial status as at March 31, 2021.

    CARRIED
  • Motion No.

    Receive and file the May 5, 2021 staff presentation providing the customer experience implementation plan.

    CARRIED
  • Motion No.

    Receive and file city manager’s office report CM-10-21 providing status reports for designated corporate projects for Q1 2021 as detailed in appendix A.

    CARRIED
  • Motion No.

    Direct the Chief Financial Officer to report back in July 2021 as part of the budget framework report on process changes reflecting a coordinated corporate integrated business planning, measurement, budget and performance management process. (SD-13-21)

    CARRIED
  • Motion No.

    Receive and file confidential legal department report L-12-21 providing advice regarding appeals to the city’s new Official Plan.

    CARRIED
  • Motion No.

    Instruct the Executive Director of Legal Services or their designate to proceed in accordance with the instructions sought in confidential legal department report L-13-21.

    CARRIED
  • Motion No.

    Direct the Executive Director of Legal Services or their designate to proceed in accordance with the instructions sought in matters 14, 24 and 26 and that the balance of confidential legal department report L-16-21 be received and filed.

    CARRIED
  • Motion No.

    Receive and file confidential finance department report F-20-21 providing the status of the reserve for contingencies as at March 31, 2021.

    CARRIED
  • Motion No.

    Refer confidential verbal update from EcDev on strategic lands opportunity (CSSRA-09-21) to the May 6, 2021 Environment, Infrastructure & Community Services Committee meeting.

    CARRIED
  • Motion No.

    Direct the City Clerk to proceed with option 1 regarding implementing a lobbyist registry as outlined in office of the city clerk report CL-15-21; and

    Direct the City Clerk to report back after public consultation in Q1 2023 with options. (SD-11-21); and

    That the Business meeting registry be implemented in September 2021.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Kearns

    Amend Lobbyist registry (CL-15-21) (SD-11-21) by adding the following sentence to the end of the motion:

    That the Business meeting registry be implemented in September 2021.

    CARRIED (7 to 0)
  • Motion No.

    Approve the draft of Vision 2040: Burlington’s Strategic Plan 2015-2040 (updated April 2021) as attached in appendix A of corporate strategy report CS-08-21; and

    Direct the Executive Director of Strategy, Risk and Accountability to hold a workshop by the end of 2023 on the role of SDGs in municipalities in Canada. (SD-12-21); and

    Amend Vision 2040: Burlington’s Strategic Plan 2015-2040, page 4 to include an asterisk after the words “Development Goals” and the following footnote:

    “ * For more information on Vision 2040 and the UN SDGs, please visit burlington.ca/strategicplan”

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Sharman

    Amend Vision 2040: Burlington’s Strategic Plan 2015-2040, page 4 to include an asterisk after the words “Development Goals” and the following footnote:

    “ * For more information on Vision 2040 and the UN SDGs, please visit burlington.ca/strategicplan”

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

Items a, b, c, d, e, and h were voted upon by way of one consent vote.

  • Motion No.

    a. Tender Award Report, Walkers Line Bridge Replacement 1.7km north of Britannia Road (ES-23-21)
    b. Public tree removal report – 4029 Spruce Avenue (RPF-11-21)
    c. Public tree removal report – 800 Laurentian Drive – (Site plan 535-014-20) (RPF-13-21)
    d. COVID-19 emergency response verbal update (CSSRA-10-21)
    e. City Private Tree By-law 02-2020 implementation update (RPF-07-21)
    h. Confidential verbal update from EcDev on strategic lands opportunity (CSSRA-09-21)

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Award the tender for contract ES-21-19, Walkers Line Bridge Replacement, 1.7 km north of Britannia Road to KAPP Infrastructure Inc. for $890,912.00 including HST; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements with the bidder named above; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and

    Approve the total cost of $1,241,000 (Net HST) to be charged to Capital Order BG0027 and funded as outlined in the Financial Matters section of engineering services department report ES-23-21.

    CARRIED
  • Motion No.

    Approve the request by the applicant to remove one (1) city-owned tree as outlined in roads, parks & forestry department report RPF-11-21; and

    Instruct the applicant, Salman Cheema, to provide compensation for the city-owned tree removal by providing cash-in-lieu of replacement totaling $3,000.00. The funds will provide for new tree plantings elsewhere in the city which includes care and maintenance for the first two (2) years; and

    Direct that a tree permit be obtained for the removal and the associated development related permit fee of $680.00 plus HST.

    CARRIED
  • Motion No.

    Approve the request by the applicant to remove one (1) city-owned tree as outlined in roads, parks & forestry department report RPF-13-21; and

    Instruct the applicant, Allen Schiedel on behalf of ABS Machining, 2596879 Ontario Inc. to provide compensation for the city-owned tree removal by providing cash-in-lieu of replacement totaling $3,500.00. The funds will provide for new tree plantings elsewhere in the city which includes care and maintenance for the first two (2) years; and

    Direct that a tree permit be obtained for the removal and payment of the associated development related permit fee of $680.00 plus HST; and

    Direct that all associated costs with respect to the removal of the trees (including stump removal) will be the responsibility of the applicant. The contractor hired to remove the trees will require approval by the Manager of Urban Forestry or designate.

    CARRIED
  • Motion No.

    Authorize the Director of Recreation, Community and Culture, where necessary to further discount rental rates in 2021 for non-profit community organizations based upon financial analysis, program offerings and community need and report the financial implications through the Chief Financial Officer as part of the ongoing financial COVID-19 impacts.

    CARRIED
  • Motion No.

    Defer roads, parks and forestry report RPF-07-21 City Private Tree By-law 02-2020 implementation update to the Environment, Infrastructure and Community Services Committee meeting to be held June 10, 2021.

    CARRIED
  • Motion No.

    Receive and file the closed session information update regarding strategic lands opportunity and have the City Manager report back for any further Council direction, as required.

    CARRIED
  • Motion No.

    Direct the Director of Recreation, Community and Culture to permanently phased-in over 2022 – 2026, a change to the Tyandaga operating model, shifting from the current net zero model to a tax-supported model funded by both user fees and the general tax-base, as outlined in recreation, community and culture department report RCC-01-21.

    IN FAVOUR: (6)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Sharman
    OPPOSED: (1)Councillor Bentivegna
    CARRIED (6 to 1)
  • Motion No.

    Direct the Director of Roads, Parks and Forestry to install landscape stone and flower planters in the proximity of the Trans Northern Pipeline as outlined in transportation services department report TS-07-21.

    IN FAVOUR: (4)Mayor Meed Ward, Councillor Galbraith, Councillor Nisan, and Councillor Sharman
    OPPOSED: (3)Councillor Kearns, Councillor Stolte, and Councillor Bentivegna
    CARRIED (4 to 3)
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Stolte

    Be it resolved that:

    1. The 2020 Annual Report containing the consolidated financial statements of the Corporation for the year ended December 31, 2020 and the report of the Auditors on the financial statements be hereby approved.

    2. The firm of KPMG LLP be hereby appointed to serve as the Corporation's auditors until a replacement is selected and appointed by the Shareholder at remuneration to be determined by the directors.

    3. The following persons are hereby confirmed as elected directors of the Corporation, having been appointed to hold office for a term of two (2) year term to December 31, 2021 or until their successors are duly elected, subject to the provisions of the by-laws of the Corporation, the shareholder direction applicable to the Corporation and the provisions of the Business Corporations Act (Ontario):

    John Maheu
    Archie Bennett

    4. The following persons be and they are hereby confirmed as directors of the Corporation by virtue of the offices they hold, to hold the office of director for so long as they hold the offices specified below or until their successors to said offices below are duly elected or appointed, as the case may be, subject to the provisions of the by-laws of the Corporation and the provisions of the Business Corporations Act (Ontario):

    Gerry Smallegange, by virtue of holding the office of President of the Corporation,

    Marianne Meed Ward, by virtue of holding the office of Mayor of the City of Burlington,

    Tim Commisso, by virtue of holding the office of City Manager of the City of Burlington.

    That Council direct the City Clerk to execute the Resolutions on behalf of the Sole Shareholder;

    That the City Clerk be directed to provide a copy of this resolution with the executed resolutions of the Sole Shareholder to the Burlington Enterprises Corporation. 

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Bentivegna
    Seconded by:Councillor Galbraith

    Approve the recommendation as outlined in confidential report HR-02-21.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Bentivegna

    Burlington City Council moved into closed session at 2:37 pm in accordance with the following provisions under the Municipal Act:
    Pursuant to sections 239 (2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees. - An Employment Related Matter

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Bentivegna
    Seconded by:Councillor Galbraith

    Burlington City Council moved into public session at 3:06 pm.

    CARRIED
  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Nisan

    Receive and file information items, having been considered by Council:

    CARRIED
  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Galbraith

    ​​Enact and pass By-law Number 42-2021, being a by-law to confirm the proceedings of Council at its meeting held Tuesday, May 18, 2021, being read a first, second and third time.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Sharman

    Adjourn this Council now to meet again at the call of the Mayor.

    3:30 pm

    CARRIED