Environment, Infrastructure and Community Services Committee Meeting
Agenda

Meeting #:
Date:	Thursday, May 05, 2022
Time:	9:30 a.m. and/or reconvening at 6:30 p.m. if required
Location:	Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                  Committee Clerk, [e-mail], 905-335-7600, x 7862

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1.

Declarations of Interest:

2.

Delegation(s):

As of May 2022, standing committee and City Council meetings will be held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit correspondence, please email your comments to . Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1

Single source report – forestry chipper equipment (RPF-06-22)

• Approve the single source purchase of one (1) 15 inch drum brush chipper and one (1) 9 inch disc brush chipper to Powertech Ontario, 55 Magnificent Road, Etobicoke Ontario, M8Z 4T4 at a purchase price of $111,600.77 and $74,637.22, respectively (including HST); and

  Approve the standardization of brush chipper equipment to improve safety of operations as outlined in the roads, parks and forestry department report RPF-06-22.

3.2

ES-22-03 Tender award report, Plains Road protected bikeway and resurfacing

• Award the tender for contract ES-22-03 Plains Road protected bikeway and resurfacing to Associated Paving & Materials Ltd for $8,067,561.14 including HST; and

  Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements with the bidder named above; and

  Authorize the City Clerk to prepare the debenture by-law; and

  Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and

  Approve the total cost of $9,791,000 (Net HST) to be charged to Capital Order RA0246 and funded as outlined in the financial matters section of the report.

3.3

Community donation (RCC-05-22)

• Authorize the Director of Recreation, Community and Culture to accept the donation from Patrick J McNally Foundation for various recreation and park infrastructure amenities as outlined in recreation, community and culture department report RCC-05-22; and

  Authorize the Director of Recreation, Community and Culture to execute a donation agreement, subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel, with the Patrick J McNally Foundation for various recreation and park infrastructure amenities as outlined in recreation, community and culture department report RCC-05-22; and

  Authorize the Director of Engineering to incorporate the various recreation and park amenities donated by the Patrick J McNally Foundation, into the applicable park improvement projects as outlined in recreation, community and culture department report RCC-05-22.

4.

Regular Items:

• Receive and file report city manager’s office report CM-04-22 providing an update on City of Burlington’s interest in the Hamilton 2030 Commonwealth Games Bid opportunity.

4.1

Climate Resilient Burlington: A (draft) plan for adapting to our warmer, wetter and wilder weather (EICS-02-22)

• Receive and file environment, infrastructure and community services report EICS-02-2022 regarding Climate Resilient Burlington: A plan for adapting to our warmer, wetter and wilder weather (May 2022 draft).

4.2

Bay Area Climate Change Council (EICS-05-22)

• Direct the Executive Director of Environment, Infrastructure and Community Services to work with Mohawk College to execute a Memorandum of Understanding to guide the support for and implementation of the Bay Area Climate Change Council for the 2022/23 fiscal year in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

  Approve one-time funding in the amount of $56,000 for the Bay Area Climate Change Council from the Tax Rate Stabilization Reserve Fund subject to the successful execution of the Memorandum of Understanding.

4.3

Status Update – Proposed City of Burlington Interest in Hamilton 2030 Commonwealth Games Bid (CM-04-22)

• Receive and file report city manager’s office report CM-04-22 providing an update on City of Burlington’s interest in the Hamilton 2030 Commonwealth Games Bid opportunity.

5.

Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

6.

Procedural Motions:

7.

Information Items:

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment: