Burlington Mundialization Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Room 247, Level 2, City Hall

1.
Members Present:

Ed Dorr (Chair), Sabrina Yott, Rob Lyng, Bill Swybrous, Rory Nisan, Hassan Raza and Anne Koopman

2.
Others Present:

Chuck Morris, Judith Genis and Jo-Anne Rudy (Clerk)

3.
Regrets:

Johanna Haan, Peter Bridger, Sid Gupta, Miles Ross, Kristin Demeny and Councillor Blair Lancaster

4.
Declarations of Interest:

None

5.
Approval of Minutes:

6.
Delegation(s):

None

7.
Regular Items:

7.1
Chair's update

  • Ed welcomed everyone back and noted that alot of time and effort was put in by all of the subcommittees during the break and he thanked everyone for their efforts.  Ed congratulated Rory Nisan on his success for Ward 3 Councillor and thanked him for his many contributions to the Committee.  In addition, Ed advised with regret that he received the resignation of Karla Veites due to a job change.
  • Ed invited Chuck to share some news.  Chuck spoke about Ako Matsubayashi's passing in August and the incredible outpouring of letters and emails received from Itabashi for his two sons.  Chuck advised that a letter and a Distinguished Service Award was received from Itabashi to honour Ako's many contributions and noted that he will be delivering these to Ako's sons.

7.2
Apeldoorn subcommittee update

Anne provided the following update:

  • David Craig and Arnold Koopman were welcomed to the subcommittee.
  • Two schools are participating in the Pen Pal Program - Pineland Public School and Trinity Christian School.  Secondary School student exchange discussions are ongoing.
  • Arnold will take the lead for Canada Netherlands Friendship Day in 2019.
  • Plans are being worked on for a Citizens Exchange in 2020 - 75th Anniversary of Liberation.
  • Planning continues for the Dutch Indonesian Dinner and Games Night on November 24 at the Seniors' Centre at 5:30 p.m. Ticket sales are going well.

7.3
Itabashi subcommittee update

Rob provided the following update:

  • Itabashi delegation arrives for the 30th Anniversary celebrations on June 30/19 and departs July 3/19.
  • Student delegation arrives August 18/19 and departs August 20/19.  Continue to work on schedule for the 10-11 students participating.  Looking for possible volunteer opportunities for the students perhaps at the library or a city facility.
  • Burlington Friendship Tour to Itabashi is scheduled for October 16-27/19. Official events will take place October 17-19.  A copy of the proposed program prepared by DH Tours was circulated to members.
  • The Itabashi Garden tender was awarded the end of October. Construction will end June 21/19. Suggestion was made to have poster boards describing the garden concept and design displayed at Tansley Woods Community Centre.
  • Class of 24 students from M.M. Robinson are participating in the Pen Pal program and received letters and two flags in October from Japan.  Letters and flag with students signatures are ready to be mailed to Itabashi. Looking for other schools to participate in the program.
  • Itabashi is hosting an event in December to highlight their twinning relationship with Burlington and requested a letter of greeting from the City.
    Action - Jo-Anne to discuss with City Manager's Office.
  • Upcoming Events
    • Tea Ceremony at Central Library - November 10
    • Itabashi Garden display and presentation - TBD
    • Sword Making at Central Library - February 9
      Motion - Approve an expenditure of up to $200 to cover gasoline expenses for Pierre Nadeau, sword maker, to travel from Montreal. 

7.4
United Nations subcommittee update

Sabrina provided the following update:

  • Participated in two festivals this summer - Canada Day at Spencer Smith Park and the One Burlington Festival at Central Park in August.  Both were really well received and hope to participate in 2019.
  • Model UN 101 Conference was a huge success with approximately 210 students participating. Paul Cadario from the University of Toronto was the guest speaker and was very engaging with the students. Hoping to expand next year and partner with TD Bank to perhaps cover cost of a larger venue. Issues this year were with technology and access to reliable cables, etc.
  • Looking to branch out to grades 7 and 8 students and will continue to work on the website that will be linked to the City's.
    Action - Jo-Anne to set up meeting with Communications staff to discuss website.
  • Sabrina is stepping down as Chair for next year but will Co-Chair and provide support.

8.
Other Business:

  • Jo-Anne advised that recruiting is slightly delayed this year due to the municipal election. Advertisements will be going in The Post the next couple of weeks with the deadline being November 30.  Interviews will be scheduled for mid December.
  • Jo-Anne asked members to RSVP for the Christmas Gathering on December 5 and to confirm subcommittee members attendance by November 30.

9.
Adjournment: 8:50 p.m.

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