Environment, Infrastructure & Community Services Committee Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a.m. and 6:30 p.m. (if required)
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Rory Nisan, 
  • Kelvin Galbraith, 
  • Shawna Stolte, 
  • Paul Sharman, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward 
Member Regrets:
  • Lisa Kearns 
Staff Present:
  • Tim Commisso, 
  • Kwab Ako-Adjei, 
  • Laura Boyd, 
  • Joan Ford, 
  • Emilie Cote, 
  • Scott Hamilton, 
  • Allan Magi, 
  • Blake Hurley, 
  • Karen Roche, 
  • Enrico Scalera, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Suzanne Gillies (Clerk) 

1.
Declarations of Interest:

 

None

2.
Delegation(s):

 

3.
Consent Items:

 

3.1
Establishing and Regulating By-Law (BFD-02-23)

This item has attachments. 
1.BFD-02-23 Establishing and Regulating By-Law.pdf
2.BFD-02-23 Appendix A Establishing and Regulating By-Law June 2023.pdf
  • Moved byMayor Meed Ward

    Repeal By-law 90-2012 a by-law to establish and regulate the fire department of the City of Burlington and replace it with by By-law 52-2023, being a by-law to establish and regulate the Fire Department for The Corporation of the City of Burlington, attached as Appendix A to fire department report BFD-02-23.

    CARRIED

3.2
Automatic Aid Agreement with the City of Hamilton (BFD-04-23)

This item has attachments. 
1.BFD-04-23 Automatic Aid Agreement with City of Hamilton.pdf
2.BFD-04-23 Appendix A Automatic Aid Agreement - June 28 Execution Copy.pdf
  • Moved byMayor Meed Ward

    Authorize the City of Burlington to enter into an agreement with the City of Hamilton for the provision of emergency services assistance through the Automatic Aid Agreement attached as appendix A to fire department report BFD-04-23; and

    Authorize the Fire Chief to approve and execute the Auto Aid agreement, including any amendments from time to time.

    CARRIED

3.3
Award of Contract ES-23-27 Kinsmen Park (ES-32-23)

This item has attachments. 
1.ES-32-23 Award of Contract ES-23-27 Kinsmen Park .pdf
  • Moved byMayor Meed Ward

    Award the tender for contract ES-23-27 Kinsmen Park Improvements to 1312772 Ontario Inc. Alpine Green Contracting at #39 – 800 Paramount Drive, Stoney Creek, Ontario L8J 3V7 for $362,933.40 including HST; and

    Authorize the Manager of Procurement Services to issue an internal purchase order; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Executive Director of Legal Services and Corporate Counsel; and

    Approve the total cost of $404,000 (Net HST) to be charged to Kinsmen Park (PR0206) capital order; and

    Authorize the additional funding in the amount of $49,000 from the Infrastructure Renewal Reserve Fund.

    CARRIED

3.4
Electric Mobility update (EICS-08-23)

This item has attachments. 
1.EICS-08-23 Electric Mobility Update.pdf
2.EICS-08-23 Appendix A - City of Burlington EV Chargers.pdf
  • Moved byMayor Meed Ward

    Receive and file environment, infrastructure and community services report EICS-08-23 regarding an Electric Mobility update.

    CARRIED

4.
Regular Items:

 

4.1
Opportunities for the sustainability of Freeman Station (RCC-11-23)

This item has attachments. 
1.RCC-11-23 Opportunities for the sustainability of Freeman Station.pdf
2.RCC-11-23 Appendix A - Freeman Station location.pdf
  • Moved byCouncillor Bentivegna

    Direct the Director of Recreation, Community and Culture to commence discussions with Burlington Museums Board regarding the assumption of responsibility by the Burlington Museums Board for the operation, upkeep and maintenance of Freeman Station at 1285 Fairview Street, Burlington as outlined in recreation, community and culture department report RCC-11-23; and

    Direct the Director of Recreation, Community and Culture to hire a specialized consultant to conduct an inventory and valuation of artifacts at an upset limit of $20K funded from the Tax Rate Stabilization Reserve Fund, and report back no later than Q3 2024 with operating model options and financial impacts for the ongoing sustainability of Freeman Station; and

    Authorize the Chief Financial Officer to provide a one-time grant of $25,000 from the Tax Stabilization Reserve Fund to the Friends of Freeman Station for the operations of the facility in 2024.

    CARRIED

4.2
Parkland Dedication By-law update (ES-35-23)

This item has attachments. 
1.ES-35-23 Parkland Dedication By-Law update.pdf
2.Revised Appendix A to Parkland Dedication By-law update (ES-35-23).pdf
  • Moved byMayor Meed Ward

    Refer Parkland Dedication By-law update (ES-35-23) to the July 11, 2023 Council meeting.

    CARRIED

4.3
Civic Square and Brant Street renewal - project initiation (ES-27-23)

This item has attachments. 
1.ES-27-23 Civic Square and Brant Street Renewal - Project Initiation.pdf
2.ES-27-23 Appendix A-Project Limits.pdf
3.ES-27-23 Appendix B-Presentation.pdf
  • Moved byMayor Meed Ward

    Receive and file engineering services department report ES-27-23 providing an update to the Civic Square and Brant Street renewal project.

    CARRIED

4.4
Pickleball proposal (RCC-12-23)

This item has attachments. 
1.RCC-12-23 Pickleball Proposal.pdf
2.RCC-12-23 Appendix A Proposal.pdf
  • Moved byMayor Meed Ward

    Authorize the Director of Recreation, Community and Culture to further investigate the feasibility of a joint venture pickleball facility options at Sherwood Forest Park in accordance with the Joint Venture Policy as outlined in recreation, community and culture department report RCC-12-23.

    CARRIED

4.5
Provisional Procurement Strategy for light and medium duty vehicles (RPF-13-23)

This item has attachments. 
1.RPF-13-23 Provisional Procurement Strategy for light and medium duty vehicles.pdf
  • Moved byCouncillor Galbraith

    Approve the City of Burlington to single source light to medium duty vehicles (passenger vehicles, pickup trucks, cargo and minivans) and associated upfitting/make-ready components for a 24-month period; and

    Authorize the Manager of Procurement Services, in cooperation with the Manager of Fleet Services, to sign any associated agreements and/or issue purchase orders for approximately 67 vehicles to an upset limit of $4.8 million, exclusive of tax and licensing over the next 24 months; and

    Direct the Director of Roads, Parks, and Forestry to provide a status update on the effectiveness of the proposed provisional procurement strategy for light and medium duty vehicles to the Environment, Infrastructure and Community Services Committee in Q4 2024; and

    Authorize additional capital funding through a one-time withdrawal of $500,000 from the Vehicle Depreciation Reserve Fund (VDRF) due to automotive industry cost increases.

    CARRIED

4.6
Recreation Facility Space Allocation Policy (RCC-13-23)

This item has attachments. 
1.RCC-13-23 Recreation Facility Space Allocation Policy .pdf
2.RCC-13-23 Appendix A - Recreation Facility Space Allocation Policy.pdf
  • Moved byCouncillor Bentivegna

    Approve the Recreation Facility Space Allocation Policy in Appendix A of recreation, community and culture department report RCC-13-23 regarding Recreation Facility Space Allocation Policy; and

    Rescind the Council approved Facility Rental Policy CL-21-03 and Public Recreational Spaces Allocation Policy PR-05-07.

    CARRIED

4.7
Climate Resilient Burlington: A plan for adapting to our warmer, wetter and wilder weather progress report (EICS-07-23)

This item has attachments. 
1.EICS-07-23 - Climate Resilient Burlington Progress Report.pdf
2.EICS-07-23 - Appendix A Climate Resilient Burlington Progress Report .pdf
  • Moved byCouncillor Sharman

    Receive and file environment and energy report EICS-07-23 regarding Climate Resilient Burlington: A plan for adapting to our warmer, wetter and wilder weather progress report.

    CARRIED

4.8
Corporate Energy & Emissions Management Plan progress report (EICS-06-23)

This item has attachments. 
1.EICS-06-23 Corporate Energy and Emissions Management Plan Progress Report.pdf
2.EICS-06-23 Appendix A Utility Data, 2023.pdf
3.EICS-06-23 Appendix B - DER Study Summaries.pdf
  • Moved byCouncillor Galbraith

    Submit relevant content/data attached as Appendix A of environment, infrastructure and community services report EICS-06-22 to the Ontario Ministry of Energy and published on Burlington’s website to encourage energy awareness, conservation and meet the reporting requirements under Ontario Regulation 507/18.

    CARRIED

4.9
Former Robert Bateman High School – naming and sponsorship update (RCC-14-23)

This item has attachments. 
1.RCC-14-23 Former Robert Bateman High School - Naming and Sponsorship Update .pdf
  • Moved byCouncillor Sharman

    Direct the Director of Recreation, Community and Culture and the Director of Corporate Communications and Engagement to engage the community during Q3 of 2023 on naming options as outlined in recreation, community and culture department report RCC-14-23 “Former Robert Bateman High School – Naming and Sponsorship Update” for the location formerly known as Robert Bateman High School; and

    Direct the Director of Corporate Communications and Engagement and the Director of Recreation, Community and Culture to report back to council on the future of sponsorship and naming of assets by Q4 2025 inclusive of sponsorship opportunities at Former Bateman.

    CARRIED

5.
Confidential Items and Closed Session:

 
  • Moved byMayor Meed Ward

    Procced into closed session on June 28, 2023 at 2:17 p.m. in accordance with the following provision under the Municipal Act:

    Pursuant to section 239(2)(b), personal matters about an individual, including municipal or local board employees regarding item 5.1

    CARRIED

5.1
Confidential human resources verbal update regarding a staff investigation

 

6.
Rise and Report from Closed Session:

 

Committee reconvened into public session at 3:44 p.m.

There were no votes taken in closed session, committee was provided a verbal update regarding item 5.1 confidential human resources verbal update regarding a staff investigation.

7.
Procedural Motions:

 

7.1
Motion to elect Chair

 
  • Moved byCouncillor Sharman

    Elect Councillor Stolte as Chair of the Environment, Infrastructure and Community Services Committee for the duration of the meeting held June 28, 2023.

    CARRIED

7.2
Motion the waive the rules

 
  • Moved byCouncillor Sharman

    Waive the following rules of the Procedure By-law (31-2021) as amended, to allow discussion of item 5.1 confidential human resources verbal update regarding a staff investigation:

    22.2 – the agenda for each regular Council or Committee meeting will be posted to the City’s website not less than 72 hours before the hour appointed for the holding of the meeting.  All items listed on the meeting agenda, and any addendum will constitute notice unless otherwise directed by another by-law, city policy or applicable legislation; and

    22.3 - that items or matters will not be added to the agenda after distribution to Council or Committee unless they are of an urgent nature and require a decision prior to the next Council or Committee meeting. In these cases, an Addendum will be prepared, distributed and posted to the City’s website calendar, not less than 24 hours before the hour appointed for holding the meeting.

    CARRIED

8.
Information Items:

 
  • Moved byCouncillor Sharman

    Receive and file the following eight items, having been given due consideration by the Environment, Infrastructure and Community Services Committee.

    CARRIED

8.1
Correspondence from Amy Schnurr representing BurlingtonGreen Environmental Association regarding (EICS-08-23. ES-27-23, RPF-13-23, EICS-07-23 and EICS-06-23)

This item has attachments. 
1.EICS Correspondence from BurlingtonGreen.pdf

8.2
Correspondence from Paul Lejkowski representing Burlington Pickleball Association regarding Pickleball proposal (RCC-12-23)

This item has attachments. 
1.RCC-12-23 Pickleball proposal Correspondence from Paul Lejkowski representing Burlington Pickleball Association .pdf

8.3
Delegation materials from Michelle Diplock representing West End Home Builders Association regarding Parkland Dedication By-law update (ES-35-23)

This item has attachments. 
1.ES-35-23 Delegation materials from Michelle Diplock representing West End Home Builders Association.pdf

8.4
Correspondence from Victoria Mortelliti representing The Building Industry and Land Development Association (BILD) regarding Parkland Dedication By-law update (ES-35-23)

This item has attachments. 
1.ES-35-23 Correspondence from Victoria Mortelliti representing The Building Industry and Land Development Association.pdf

8.5
Staff presentation regarding Civic Square and Brant Street renewal - project initiation (ES-27-23)

This item has attachments. 
1.ES-27-23 Revised Appendix B to Civic Square and Brant Street renewal - project initiation .pdf
2.ES-27-23 Appendix B-Presentation(2).pdf

8.6
Staff presentation regarding Recreation Facility Space Allocation Policy (RCC-13-23)

This item has attachments. 
1.RCC-13-23 Recreation Facility Space Allocation Policy Council Presentation.pdf

8.7
Staff presentation regarding Corporate Energy & Emissions Management Plan progress report (EICS-06-23)

This item has attachments. 
1.EICS-06-23 Corporate Energy and Emissions Management Plan progress report Staff presentation.pdf

8.8
Staff presentation regarding Former Robert Bateman High School - naming and sponsorship update (RCC-14-23)

This item has attachments. 
1.RCC-14-23 Former Robert Bateman High School - naming and sponsorship update Staff presentation .pdf

9.
Staff Remarks:

 

10.
Committee Remarks:

 

11.
Adjournment:

 

11:14 a.m. (recessed), 11:24 a.m. (reconvened), 11:56 a.m. (recessed), 1:01 p.m. (reconvened), 2:17 p.m. (closed), 3:44 p.m. (public)

Councillor Nisan attended the meeting from 9:30 a.m. to 9:38 a.m., 10:37 a.m. to 11:14 a.m., and 2:17 p.m. to 3:46 p.m.

Chair adjourned the meeting at 3:46 p.m.

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