Committee of the Whole - Budget Meeting

Minutes

Meeting #:
Date:	Thursday, February 21, 2019
Time:	9:30 A.m. - 11:00 P.m.
Location:	Council Chambers Level 2, City Hall

Members Present:

• Lisa Kearns (Chair),
• Kelvin Galbraith,
• Rory Nisan,
• Shawna Stolte,
• Paul Sharman,
• Angelo Bentivegna,
• and Mayor Marianne Meed Ward

Staff Present:

• Tim Commisso,
• Mary Battaglia,
• Laura Boyd,
• Sue Connor,
• Joan Ford,
• Chris Glenn,
• Sheila Jones,
• David Lazenby,
• Allan Magi,
• Angela Morgan,
• Nancy Shea-Nicol,
• Mary Lou Tanner,
• Vito Tolone,
• David Thompson (Audio/Video Specialist),
• Roxanne Gosse,
• and Lisa Palermo (Clerk)

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1.

Declarations of Interest:

None.

2.

Delegation(s):

None.

3.

Consent Items:

3.1

Memo from staff regarding budget follow-up items (F-02-19-4)

• Moved by Mayor Meed Ward

  Receive and file finance department memo providing budget information follow-up items.

  CARRIED

3.2

2019 budget engagement (F-07-19)

• Moved by Mayor Meed Ward

  Receive and file finance department report F-07-19 regarding 2019 budget engagement.

  CARRIED

4.

Regular Items:

4.1

Approval of 2019 capital budget and forecast (F-02-19-2)

• Moved by Paul Sharman

  Approve the 2019 capital budget for the City of Burlington, with a gross amount of $96,446,023 and a debenture requirement of $6,978,000, and the 2020-2028 capital forecast with a gross amount of $722,568,322 and a debenture requirement of $56,655,218 as outlined in finance department report F-02-19 as amended by the Committee of the Whole - Budget; and

  Administer the debenture in the amount of $6,978,000 in 2019 as tax supported debt; and

  Authorize staff to proceed with the 2019 capital projects representing not more than 50% of the 2019 capital from current funding in advance of the 2019 operating budget approval; and

  Declare that, in accordance with sis. 5(1)5 of the Development Charges Act, 1997 and s. 5 of Ontario Regulation 82/98, it is Council’s clear intention that the excess capacity provided by the above-referenced works will be paid for by future development charges; and

  Refer capital budget action request form item #8 regarding the fire emergency response drone, item #10 regarding the new support vehicle - supervisor of bylaw enforcement, and staff directions (#3-9) to the Committee of the Whole - Budget meeting on February 26, 2019.

  CARRIED
• Moved by Mayor Meed Ward

  Reduce the budget of $314,000 to $150,000 for the Brant Street at Elgin Street right turn elimination project (reduction of $164,000).

  CARRIED
• Moved by Councillor Nisan

  Defer the Elgin Street Promenade construction to the 2020 capital budget and forecast (reduction of $680,000); and

  Direct the Executive Director of Capital Works to consider inclusion of the Elgin Street Promenade construction as part of the 2020 capital budget and forecast and seek upper level government funding similar to other phases of the promenade.

  CARRIED
• Moved by Councillor Bentivegna

  Remove the new materials storage facility for the Roads, Parks and Forestry Operations Centre from the 2019 budget.

  LOST
• Moved by Councillor Stolte

  Reduce the budget for fire department facilities repair and renewal from $752,000 to $500,000 and focus only on necessary repairs such as overhead door replacement and CO/NO2 monitoring systems.

  LOST
• Moved by Mayor Meed Ward

  Remove the fire emergency drone ($50,000) and consider as part of the operating budget on February 26, 2019.

  CARRIED
• Moved by Councillor Nisan

  Remove the support vehicle for by-law enforcement ($35,000) and consider as part of the operating budget on February 26, 2019.

  CARRIED
• Moved by Councillor Nisan

  Approve $550,000 for a splash pad at Brant Hills Community Park to be funded from the Park Dedication Reserve Fund for installation in summer 2020.

  CARRIED
• Moved by Councillor Bentivegna

  Defer the purchase of a new sweeper for the downtown until information is known regarding new development.

  LOST
• Moved by Councillor Stolte

  Direct the Director of Information Technology Services to report to the Committee of the Whole meeting on April 1, 2019 with an overview of the Enterprise System Renewal project to include information on; timing, phasing, resourcing, benefits and risk, cost, third party engagements and potential impacts resulting from the pending provincial/municipal government structure review.

  CARRIED
• Moved by Paul Sharman

  Approve $60,000 for the replacement of a Sprinter van for the burlington fire department funded from the Vehicle Depreciation Reserve Fund.

  CARRIED

4.2

Approval of 2019 operating budget (F-02-19-3)

• Refer finance department report F-02-19-3 regarding the 2019 operating budget to the Committee of the Whole - Budget meeting on February 26, 2019.

  CARRIED

4.3

2018 retained savings (F-16-19)

• Refer finance department report F-16-19 regarding 2018 retained savings to the Committee of the Whole - Budget meeting on February 26, 2019.

  CARRIED

4.4

20 year budget driver forecast (F-03-19)

• Refer finance department report F-03-19 regarding the 20 year budget driver forecast to the Committee of the Whole - Budget meeting on February 26, 2019.

  CARRIED

5.

Confidential Items:

None.

6.

Procedural Motions:

None.

7.

Information Items:

None.

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment:

11:25 a.m. (recessed), 11:32 a.m. (reconvened), 12:42 p.m. (recessed), 1:18 p.m. (reconvened)

Chair adjourned the meeting at 3:30 p.m.