Environment, Infrastructure and Community Services Committee Meeting
Agenda

Meeting #:
Date:
Time:
9:30 a..m. and/or reconvening at 6:30 p.m. if required
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                  Committee Clerk, Suzanne.Gillies@burlington.ca, 905-335-7600, x 7862


Standing committee and City Council meetings are held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.


Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.


If you do not wish to delegate, but would like to submit correspondence, please email your comments to clerks@burlington.ca. Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

    1. Approve the overall proposed Phase 1 facility design/development program budget for the adaptive reuse of the Robert Bateman High School inclusive of the following major elements and gross cost estimates based on Class B design estimates:

    Base Building

     

         Phase 1 Base Building Construction  

    $41,700,000

         Design and Engineering/Other Soft Costs

    $15,000,000

    Total Base Building Construction Cost

    $56,700,000

    Recommended Energy Reduction Incentives

    $5,250,000

    Total Recommended Base Building

    61,950,000

    Optional Enhanced Energy Incentives (subject to confirmation of Senior Government funding application)

    $10,800,000

    Total Gross Construction Estimated Cost

    $72,750,000

    1. Approve the proposed Capital Financing Plan for the adaptive reuse of the Robert Bateman High School inclusive of the following:

    Proposed Net Capital Financing

     

    Tenant Direct Capital Contributions (Cash).

    $7,100,000

    Non-Tax Supported Debt Financing

     

    Tenant recovery

    $11,750,000

    Special Circumstance Debt (SCD) Financing

    $4,000,000

    Tax Supported Debt Financing

    $45,900,000

    Senior Government Funding (subject to confirmation by Senior Government)

    $4,000,000

    Total Proposed Capital Financing

    $72,750,000

    1. Direct the Executive Director of Environmental, Infrastructure & Community Services to proceed with next steps for prequalification of General Contractor and tendering of the phase 1 construction contract in Q1-2023 for the renovation to the Robert Bateman Highschool into a community hub; and
    2. Direct the Executive Director of Environment Infrastructure and Community Services to report back in Q2 2023 on the process, timelines and estimated capital and operating costs related the Phase 2 facility development inclusive of the new City Community Center and other future community partner uses, the process for naming and branding inclusive of sponsorship opportunities of the new facility; and
    3. Direct the City Manager and the Chief Financial Officer to report back in Q2-2023 with an update on the Multi-year Community Investment Plan (MCIP) inclusive of the capital costs, financing and estimated timelines for Phase 1 of this project, and consideration of a future Phase 2.
  • Approve the compensation model for Burlington Volunteer Firefighters be changed from the honorarium renumeration (point system) to an hourly rate that would compensate volunteer firefighters in accordance with the minimum wage provisions of the Employment Standards Act as generally described in report fire department report BFD-04-22.

Note: this item requires a 2/3 vote to waive rule 36.2 of the Procedure By-law to allow discussion of this item as it was not received by the required agenda deadline.

  • Direct the Director of Engineering Services to provide a staff report in January 2023 with options and recommendations related to the immediate resource requirements of the Site Engineering section to effectively deliver the fundamental components for timely review and processing of development application approvals.  This report is to include, but not be limited to the following:

    • Identification of the resources required to meet Site Engineering’s current backlog and projected ongoing high volume of development applications
    • Analysis of resources (staffing/external contracted services) and related operating costs and recommendations based on objective of achieving full fee recovery. To the extent that any net tax-supported funding is required, identify the impact of the recommendations of the report on the 2023 Proposed Operating Budget

     

    Direct the Executive Director of Community Planning, Regulation and Mobility and the Executive Director of Environment, Infrastructure and Community Services to provide a report back in Q2 on the following:

    • An update on all active development applications by application type and application status inclusive of backlogged files and estimated timelines for completion
    • Similar to the Site Engineering report in Jan 2023, present options and recommendations to address the immediate resource needs related to other key functional areas within the development application approval process, including but not limited to Transportation Planning, Planning Implementation and Forestry. The report should also address the known and anticipated impacts on development application processing of new Provincial legislation Bill 109, proposed Bill 23 and any other Provincial legislation changes that may be proposed in the intervening time.

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.