Corporate Services, Strategy, Risk and Accountability Committee Meeting

Revised Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely

1.
Declarations of Interest:
 

2.
Delegation(s):
 

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca by noon the day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.
Consent Items:
 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1
Vision to Focus (V2F) integrated reporting update – July 2021 (CS-11-21)
This item has attachments. 

1.CS-11-21 V2F Integrated Reporting Update - July 2021.pdf
2.CS-11-21 Appendix A V2F Integrated Reporting July 2021 FINAL.pdf

  • Receive and file Vision to Focus (V2F) integrated reporting update as of July 2021 as contained in Appendix A of corporate strategy department report CS-11-21.

3.2
Operating budget performance report as at June 30, 2021 (F-27-21)
This item has attachments. 

1.F-27-21 Operating Budget Performance Report as of June 30th ,2021.pdf
2.F-27-21 Appendix A 2021 Operating budget performance as at June 30, 2021.pdf
3.F-27-21 Appendix B Variance accountability report.pdf

  • Direct the Chief Financial Officer to report back on the city’s year-end strategy upon confirmation of the 2021 year-end actual.

3.3
Financial status report as at June 30, 2021 (F-29-21)
This item has attachments. 

1.F-29-21 Quarterly Status Report June 30, 2021.pdf
2.F-29-21 Appendix A - E Report Financial Status June 30, 2021 Schedules.pdf

  • Receive and file finance department report F-29-21, providing the financial status report as at June 30, 2021.

3.4
Association of Municipalities of Ontario (AMO) 2021 conference highlights (MO-05-21)
This item has attachments. 

1.MO-05-21 AMO 2021 Highlights.pdf
2.MO-05-21-Appendix A-AMO 2021 City of Burlington Presentations.pdf
3.MO-05-21-Appendix B-AMO 2021 Halton Region Delegations Presentation.pdf
4.MO-05-21-Appendix C-2021 AMO Halton Region Delegations - Key Points and Asks.pdf
5.MO-05-21-Appendix-D -AMO Board of Directors Meeting Supplemental - Board Key Messages.pdf

  • Receive and file office of the mayor report MO-05-21 providing highlights of the Association of Municipalities of Ontario 2021 virtual conference.

4.
Regular Items:
 

4.1
Annual report of the Integrity Commissioner (CL-17-21)
This item has attachments. 

1.CL-17-21 Annual report of the Integrity Commissioner.pdf
2.CL-17-21 Appendix A Annual Integrity Commissioner report.pdf

Note: Principles Integrity will attend to provide comments.

  • Receive and file office of the city clerk report CL-17-21 providing the annual report from Principles Integrity, Integrity Commissioner for the City of Burlington.

4.2
Corporate project status updates (CM-17-21)
This item has attachments. 

1.CM-17-21 Corporate Project Status Updates.pdf
2.CM-17-21 Appendix A Corporate Project Status Update Reports (1).pdf

  • Receive and file city manager’s office report CM-17-21 report providing status reports for designated corporate projects for the period April through July 2021 as detailed in Appendix A.

4.3
Service re-design interim modifications and resumptions (CM-18-21)
This item has attachments. 

1.CM-18-21 Service Re-design Interim Modifications and Resumptions.pdf
2.CM-18-21 Appendix A - Service Redesign Decisions Under Delegated Authority.pdf
3.CM-18-21 Appendix B - Hybrid Workforce Update.pdf
4.CM-18-21 Appendix C Facility Ventilation.pdf

  • Receive and file appendix A of city manager’s office report CM-18-21 providing information about service re-design decisions made under delegated authority during the period July 14 to September 6; and

    Receive and file appendix B of city manager’s office report CM-18-21 providing an update on the City’s adoption of a Hybrid Workforce Model – City Manager’s Office; and

    Receive and file appendix C of city manager’s office report CM-18-21 providing interim service delivery modifications approved by the Burlington Leadership Team, Emergency Control Group and/or service leads for facility ventilation – Health & Safety Human Resources; and

    Direct the Chief Financial Officer to track and monitor the financial implications of the above service delivery program changes in the ongoing COVID-19 financial impact reporting to Council.

4.4
Hybrid Council and standing committee meeting strategy (CL-25-21)
This item has attachments. 

1.CL-25-21 Hybrid Council and Standing Committee Meetings .pdf

  • Approve the hybrid City Council and standing committee meeting strategy as outlined in office of the city clerk report CL-25-21.

4.5
Lobbyist Registry implementation (CL-28-21)
This item has attachments. 

1.CL-28-21 Lobbyist Registry Implementation.pdf
2.CL-28-21 Appendix A Corporate Policy - Lobbyist Registration.pdf
3.CL-28-21 Appendix B COB Lobbyist Information Sheet.pdf
4.CL-28-21 Appendix C COB Lobbyist Flow Chart.pdf

  • Approve the Lobbyist Registration policy attached as appendix A to office of the city clerk report CL-28-21.

4.6
COVID-19 emergency response verbal update (CSSRA-14-21)
This item has attachments. 

1.CSSRA-14-21 COVID-19 Emergency Response Updated as of Sept 8 2021.pdf

Note: This item will be the subject of a Special Council meeting immediately following the September 9, 2021 Corporate Services, Strategy, Risk and Accountability Committee meeting.

5.
Confidential Items:
 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1
COVID-19 emergency response verbal update (if required)
 

5.2
Confidential contingency report as at June 30, 2021 (F-32-21)
 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.3
Confidential presentation regarding an employee and labour relations matter (HR-05-21)
 

Pursuant to Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations.

5.4
Confidential real estate acquisition (L-22-21)
 

Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board.

5.5
Confidential litigation update May 1 to August 31, 2021 (L-23-21)
 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.6
Instructions regarding a confidential matter (CM-21-21)
 

Pursuant to Section 239(2)(k) of the Municipal Act, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

6.
Procedural Motions:
 

7.
Information Items:
 

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

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