Corporate Services, Strategy, Risk and Accountability Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely
Members Present:
  • Lisa Kearns (Chair),
  • Rory Nisan,
  • Kelvin Galbraith,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Kwab Ako-Adjei,
  • Kevin Arjoon,
  • Laura Boyd,
  • Sue Connor,
  • Joan Ford,
  • Chris Glenn,
  • Sheila Jones,
  • Heather MacDonald,
  • Allan Magi,
  • Karen Roche,
  • Nancy Shea-Nicol,
  • Chad MacDonald,
  • David Thompson (Audio/Video Specialist),
  • and Georgie Gartside (Clerk)
Others Present:
  • Jeffrey Abrams, Principles Integrity


  • Moved byCouncillor Galbraith

    Receive and file the Vision to Focus (V2F) integrated reporting update as of July 2021 as contained in Appendix A of corporate strategy department report CS-11-21.

    CARRIED
  • Moved byCouncillor Galbraith

    Direct the Chief Financial Officer to report back on the city’s year-end strategy upon confirmation of the 2021 year-end actual.

    CARRIED
  • Moved byCouncillor Galbraith

    Receive and file finance department report F-29-21, providing the financial status report as at June 30, 2021.

    CARRIED
  • Moved byCouncillor Nisan

    Receive and file office of the city clerk report CL-17-21 providing the annual report from Principles Integrity, Integrity Commissioner for the City of Burlington.

    CARRIED
  • Moved byCouncillor Stolte

    Receive and file city manager’s office report CM-17-21 providing status reports for designated corporate projects for the period April through July 2021 as detailed in Appendix A.

    CARRIED
  • Moved byCouncillor Nisan

    Receive and file appendix A of city manager’s office report CM-18-21 providing information about service re-design decisions made under delegated authority during the period July 14 to September 6, 2021; and

    Receive and file appendix B of city manager’s office report CM-18-21 providing an update on the city’s adoption of a hybrid workforce model – city manager’s office; and

    Receive and file appendix C of city manager’s office report CM-18-21 providing interim service delivery modifications approved by the Burlington Leadership Team, Emergency Control Group and/or service leads for facility ventilation - health and safety human resources; and

    Direct the Chief Financial Officer to track and monitor the financial implications of the above service delivery program changes in the ongoing COVID-19 financial impact reporting to Council.

    CARRIED
  • Moved byCouncillor Stolte

    Authorize the City Clerk to proceed with the $20,000 in hybrid meeting capital costs as detailed in office of the city clerk report CL-25-21.

    CARRIED
  • Moved byCouncillor Nisan

    Refer the implementation plan of hybrid Council and standing committee meetings back to the City Clerk until such time as there is a much-improved safety environment.

    CARRIED
  • Moved byCouncillor Galbraith

    Defer office of the city clerk report CL-28-21 to the October 6, 2021 Corporate Services, Strategy, Risk and Accountability Committee.

    CARRIED

Note: This item was approved at the September 9, 2021 Special Council meeting.

  • Enhanced vaccination certification for indoor recreation facilities:

    Moved byCouncillor Stolte

    Authorize the Director of Recreation, Community & Culture to begin implementation of activities to comply with the Province of Ontario’s enhanced vaccination certification directive to an upset limit of $410,000 to be funded from the COVID safe re-start funds; and

    Direct the Director of Recreation, Community & Culture to report final details of the Province of Ontario’s enhanced vaccination certification directive impact on the City of Burlington to Council at its September 21, 2021 meeting. 

    CARRIED
  • City of Burlington Vaccination Policy:

    Moved byCouncillor Galbraith

    Direct the Executive Director of Human Resources to include Members of City Council in the scope of the City of Burlington’s Vaccination Policy; and

    Direct the Director of Corporate Communications and Engagement to investigate options for a Volunteer Vaccination Policy, and report back at the October 6, 2021 Corporate Services, Strategy, Risk and Accountability Committee for consideration and approval.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file finance department report F-32-21 providing the status of the reserve for contingencies as at June 30, 2021.

    CARRIED
  • Moved byCouncillor Bentivegna

    Direct the Executive Director of Human Resources to proceed as outlined in confidential human resources presentation HR-05-21.

    CARRIED
  • Moved byCouncillor Sharman

    Refer confidential legal department report L-22-21 to the September 21, 2021 City Council meeting.

    CARRIED
  • Mayor Meed Ward declared a conflict on this item. (Mayor Meed Ward is named as a party in the litigation matter in Appendix B, Item 42.)
  • Moved byCouncillor Galbraith

    Direct the Executive Director of Legal Services or their designate to proceed in accordance with the instructions sought in matters 7, 24 and 36 and receive and file the balance of confidential legal department report L-23-21.

    CARRIED
  • Moved byCouncillor Nisan

    Authorize the City Manager and designated staff to proceed in accordance with the instructions recommended in city manager’s office report CM-21-21.

    CARRIED
  • Moved byCouncillor Nisan

    Move into closed session in accordance with the following provisions under the Municipal Act:

    Section 239(2)(d), labour relations or employee negotiations regarding Item 5.3, Confidential presentation regarding an employee and labour relations matter (HR-05-21);

    Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Item 5.2 Confidential contingency report as at June 30, 2021 (F-32-21) and Item 5.5, Confidential litigation update from May 1 to August 31, 2021 (L-23-21), excluding Appendix B;

    Section 239(2)(c), a proposed or pending acquisition or disposition of land by the municipality or local board regarding Item 5.4, Confidential real estate acquisition (L-22-21); and

    Section 239(2)(k), a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board regarding Item 5.6, Instructions regarding a confidential matter (CM-21-21).

    CARRIED
  • Moved byCouncillor Nisan

    Move into closed session in accordance with the following provisions under the Municipal Act:

    Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Item 5.5, Confidential litigation update from May 1 to August 31, 2021 (L-23-21), excluding Appendix B; and

    Section 239(2)(k), a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board regarding Item 5.6, Instructions regarding a confidential matter (CM-21-21).

    CARRIED

10:56 a.m. (recessed), 11:03 a.m. (reconvened), 12:02 p.m. (recessed), 1:06 p.m. (reconvened), 1:40 p.m. (closed), 4:02 p.m. (public), 4:02 p.m. (recessed), 6:30 p.m. (reconvened), 6:32 p.m. (closed), 7:35 p.m. (public), 8:06 p.m. (recessed), 8:12 p.m. (reconvened)

Chair adjourned the meeting at 9:48 p.m.

No Item Selected