Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
1:00 p.m.
Location:
Room 247, Level 2, City Hall
Members Present:
  • Blair Lancaster (Chair),
  • Paul Sharman,
  • Rick Craven,
  • Marianne Meed Ward,
  • John Taylor,
  • Jack Dennison,
  • and Mayor Rick Goldring
Staff Present:
  • James Ridge,
  • Mary Battaglia,
  • Angela Morgan,
  • Nancy Shea-Nicol,
  • Mary Lou Tanner,
  • Ann Marie Coulson,
  • Heather MacDonald,
  • David Thompson (Audio/Video Specialist),
  • and Georgie Gartside (Clerk)

1.
Declarations of Interest:

None.

2.
Delegation(s):

None.

3.
Consent Items:

3.1
Financial status as at June 30, 2018 (F-34-18)
This item has attachments.

1.F-34-18 Quarterly financial status - June 30, 2018.pdf
2.F-34-18 Appendices A - E.pdf
  • Moved byCouncillor Craven

    Receive and file finance department report F-34-18 providing the financial status as at June 30, 2018.

    CARRIED

4.
Regular Items:

4.1
Operating budget performance as at June 30, 2018 (F-33-18)
This item has attachments.

1.F-33-18 Operating budget performance as at June 30, 2018.pdf
2.F-33-18 Appendix A Summary as of June 30 2018.pdf
3.F-33-18 Appendix B Corporate wide spending .pdf
4.F-33-18 Appendix C Financial accountability.pdf
  • Moved byCouncillor Taylor

    Direct the Director of Finance to report back on the city’s retained savings strategy upon confirmation of the 2018 year-end actual.

    CARRIED

4.2
Temporary Roadside Memorials policy (RPF-13-18)
This item has attachments.

1.RPF-13-18 Temporary Roadside Memorials Policy.pdf
2.RPF-13-18 Appendix A Corporate policy for temporary roadside memorials.pdf
  • Moved byCouncillor Dennison

    Approve the Temporary Roadside Memorials Policy attached as Appendix A to roads, parks and forestry department report RPF-13-18, as amended, to include a 13 month memorial period and to allow the size of memorials to be 3 feet high, by 3 feet wide, by 3 feet deep.

    CARRIED

4.3
Agriculture and rural affairs advisory committee – terms of reference (CL-15-18)
This item has attachments.

1.CL-15-18 Agriculture and rural affairs advisory commitee terms of reference.pdf
2.CL-15-18 Appendix A ARAAC draft terms of reference .pdf
  • Moved byCouncillor Taylor

    Endorse the draft terms of reference for the agriculture and rural affairs advisory committee attached as appendix A to clerks department report CL-15-18; and

    Direct the City Clerk to consult with the advisory committee, once appointed by Council, and report back with a final revised terms of reference at the February 2019 Council meeting; and

    Direct the City Clerk to recommend at least two members from the existing agriculture committee for appointment to the agriculture and rural affairs advisory committee.

    CARRIED

4.4
2019 Calendar of Meetings for Council and standing committees (CL-16-18)
This item has attachments.

1.CL-16-18 2019 Calendar of Meetings for Council and standing committees.pdf
2.CL-16-18 Appendix A 2019 Calendar of Meetings.pdf
  • Moved byMayor Goldring

    Approve the proposed 2019 Calendar of Meetings for Council and standing committees, as outlined in Appendix A of clerks department report CL-16-18.

    CARRIED

5.
Confidential Items:

5.1
Confidential update on National Homes (Brant) Inc. appeal to LPAT regarding 2100 Brant Street (L-29-18)

  • Moved byCouncillor Craven

    Instruct the City Solicitor or her designate to proceed in accordance with the instructions sought in confidential legal department report L-29-18.

    CARRIED

6.
Procedural Motions:

  • Moved byCouncillor Meed Ward

    Move into closed session in accordance with the following provisions under the Municipal Act,

    • section 239 (e) litigation or potential litigation affecting the municipality or local board, including matters before administrative tribunals; and
    • section 239 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to legal department report L-29-18 providing an update on National Homes (Brant) Inc. appeal to LPAT regarding 2100 Brant Street.

7.
Information Items:

None.

8.
Staff Remarks:

9.
Committee Remarks:

10.
Adjournment:

Chair adjourned the meeting at 2:28 p.m.

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