Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Rick Goldring,
  • Rick Craven,
  • Marianne Meed Ward,
  • John Taylor,
  • Jack Dennison,
  • Paul Sharman,
  • and Blair Lancaster
Staff Present:
  • James Ridge,
  • Joan Ford,
  • Nancy Shea-Nicol,
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • and Angela Morgan (Clerk)

1.
Call to Order:

2.
National Anthem:

3.
Regrets:

None

4.
Proclamations:

5.
Motion to Approve Council Minutes:

  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    Confirm the minutes of the following meeting of Council:

    CARRIED

6.
Declarations of Interest:

None

7.
Delegations:

8.
Recommendations from Standing Committees:

8.1
Committee of the Whole meeting of June 4, 2018
This item has attachments.

1.06-04-2018 Post-Meeting Minutes - Committee of the Whole.pdf
  • Motion No.
    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

a.
Fire computer aided dispatch system replacement (BFD-01-18)

  • Motion No.

    Authorize the Fire Chief to replace the City of Burlington’s computer aided dispatch system using a one-time capital investment from the fire Vehicle Depreciation Reserve Fund; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements related to the system, subject to the satisfaction of the City Solicitor.

    CARRIED

b.
Burlington Inclusivity Citizen Advisory Committee 2017 annual report and 2018 work plan (CL-08-18)

  • Motion No.

    Receive and file the Burlington Inclusivity Advisory Committee’s 2017 annual report and 2018 workplan attached as Appendix A to clerks department report CL-08-18.

    CARRIED

c.
Burlington Accessibility Citizen Advisory Committee 2017 annual report and 2018 work plan (CL-11-18)

  • Motion No.

    Receive and file clerks department report CL-11-18 providing Burlington Accessibility Advisory Committee's 2017 annual report and 2018 workplan as contained in Appendix A.

    CARRIED

d.
Financial status report as at March 31, 2018 (F-25-18)

  • Motion No.

    Receive and file finance department report F-25-18 providing the financial status as at March 31, 2018.

    CARRIED

e.
Establish a Joint Election Compliance Audit Committee with Halton Regional Municipalities (CL-13-18)

  • Motion No.

    Direct the City Clerk to coordinate with the Halton Area Clerks to create a Joint Compliance Audit Committee for the Region.

    CARRIED

f.
Appointment of Integrity Commissioner (CL-14-18)

  • Motion No.

    Direct the Mayor and City Clerk to enter into an agreement, to the satisfaction of the City Solicitor, with Principles Integrity for the provision of Integrity Commissioner services for a term of four (4) years; and

    Direct the City Clerk to proceed with the preparation of the appointment by-law.

    CARRIED

g.
Building a 21st century workforce (HR-03-18)

  • Motion No.

    Receive and file human resources department report HR-03-18 summarizing the strategies and initiatives the city has undertaken to build a 21st century workforce.

    CARRIED

h.
2018 Capital Budget Variance and Project Closure (F-20-18)

  • Motion No.

    Direct the Director of Finance to proceed with the closure of 62 capital projects identified as being completed in finance department report F-20-18.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

i.
Correspondence from the Mayor's Office and Councillor Jack Dennison regarding renaming Nelson Baseball Park (COW-09-18)

  • Motion No.

    Approve the renaming of the baseball diamond at Nelson Park to the Casey Cosgrove Baseball Field; and

    Direct the Director of Parks and Recreation to work with Craig Gardner and take the appropriate steps to name and sign the baseball diamond at Nelson Park to Casey Cosgrove Basefield Field; and

    Direct the Director of Parks and Recreation to work with Craig Gardner to determine interest in installing a memorial plaque to support the naming of Casey Cosgrove Baseball Field with funds to produce and install the plaque being provided by the community. (SD-20-18)

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

j.
Request by Rotary Club of Burlington Lakeshore to extend park hours (PR-01-18)

  • Motion No.

    That the Director of Parks and Recreation uphold Nuisance and Noise Control By-law 19-2003 and Parks By-law 35-1976 on August 30, 2018 at Spencer Smith Park.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

k.
LaSalle Park Marina next steps (CM-07-18)

  • Motion No.

    Direct the City Solicitor and Director of Finance to explore early termination of the joint venture agreement with the LaSalle Park Marina Association and report back to Council on the legal and financial implications of an early exit and a funding source(s) to fulfill the city’s obligations; and

    Direct the Director of Parks & Recreation to negotiate a revised relationship agreement with the La Salle Park Marina Association for managing/administering all boating activity at the marina as well as the maintenance and replacement of all structures behind the wave break including the docks, and any other ancillary equipment as soon as possible; and

    Direct the Director of Parks & Recreation to initiate discussions with the Hamilton Port Authority, the LaSalle Park Marina Association and the City of Hamilton regarding opportunities to secure moorage space at Hamilton Harbour for the members of LaSalle Park Marina Association if moorage space is required during the purchase and construction of the new wave break; and

    Direct the Executive Director of Capital Works to initiate a request for proposal for the design/build of a floating wave break as soon as possible; and

    Approve funding for design/build of a new floating wave break at LaSalle Park Marina to an upset limit of $4,000,000 to be funded from the Hydro Reserve Fund, contingent upon the signing of a long term agreement with the LaSalle Park Marina Association; and

    Direct the Director of Parks & Recreation to review the city’s current agreements with other marina stakeholders with a view to identifying any
    changes that may be required as a result of this proposed course of action, and report back to Council; and

    Establish a Stakeholder Advisory Committee and consider an ongoing monitoring and mitigating plan as outlined in the Minister's conditions."; and

    That staff negotiate $500,000 contribution for the LaSalle Park Marina to the wave break, electrification and/or fingers docks, as park of the negotiation on a renewed agreement.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (2)Councillor Meed Ward, and Councillor Taylor
    CARRIED (5 to 2)
  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Taylor

    That staff negotiate a $500,000 contribution from the LaSalle Park Marina to the new floating wave break as part of the negotiations on a revised agreement.

    IN FAVOUR: (2)Councillor Meed Ward, and Councillor Taylor
    OPPOSED: (5)Mayor Goldring, Councillor Craven, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    LOST (2 to 5)
  • Motion No.
    Moved by:Councillor Dennison
    Seconded by:Councillor Sharman

    That staff negotiate $500,000 contribution for the LaSalle Park Marina to the wave break, electrification and/or fingers docks, as park of the negotiation on a renewed agreement.

    CARRIED (7 to 0)

l.
Update on Capital Initiatives Planning (F-24-18)

  • Motion No.

    Receive and file finance department report F-24-18 regarding updates on capital initiatives planning.

    CARRIED

m.
Roseland pilot private tree by-law investigation report (RPF-03-18)

  • Motion No.

    Approve Private Tree By-law 43-2018 attached as Appendix A, to be implemented on November 1, 2018 with a two-year pilot program for the Roseland community; and

    Direct the Director of Roads, Parks and Forestry to inform the Roseland community prior to the implementation date; and

    Direct the Director of Roads, Parks and Forestry to undertake full city-wide community consultation after the implementation date of November 1, 2018 and report back to Council in Q2 of 2019 on options, recommendations and financial impacts for the city-wide implementation of a private tree by-law.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

n.
Compensation for heritage properties (SD-18-18)

  • Motion No.

    Direct the Director of Finance, City Solicitor and Director of City Building to work with the Heritage Burlington Advisory Committee to investigate:
    • compensation for properties that are forcibly designated under the Ontario Heritage Act (SD-23-15); and
    • whether the city should purchase heritage properties in situations where the owner is interested in demolishing or removing character-defining attributes of the property and report back with tools available to the city, including designating and reselling the properties or reselling the properties with conditions to ensure rebuilds preserve the heritage character of neighbourhoods, and other options.

    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Taylor
    CARRIED (6 to 1)

o.
Contingency report - March 31, 2018 (F-26-18)

  • Motion No.

    Receive and file confidential finance department report F-26-18 providing the contingency report as at March 31, 2018.

    CARRIED

p.
Confidential litigation update (January 1 to April 30, 2018) (L-14-18)

  • Motion No.

    Direct the City Solicitor or her designate to proceed in accordance with the instructions sought in matters 16 and 19 and receive and file the balance of legal department report L-14-18.

    CARRIED

q.
Information report regarding 4103 Palladium Way (L-22-18)

  • Motion No.

    Receive and file confidential legal department report L-22-18 providing an update on 4103 Palladium Way.

    CARRIED

8.2
Planning and Development meeting of June 5, 2018
This item has attachments.

1.Post-Meeting Minutes - Planning and Development Committee_Jun05_2018(1) - English.pdf
  • Motion No.
    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

a.
Proposed zoning by-law amendment for 4880 Valera Road (PB-51-18)

  • Motion No.

    Receive and file department of city building report PB-51-18 regarding a rezoning application for 4880 Valera Road.

    CARRIED (7 to 0)

b.
Proposed plan of subdivision and zoning by-law amendment for 5209 Stonehaven Drive (PB-44-18)

  • Motion No.

    Approve the application submitted by Mantella Corporation to amend the zoning by-law to permit a development consisting of ten single detached and eight townhouse units; and

    Approve the application submitted by IBI Group on behalf of Mantella Corporation, to give draft approval for a residential plan of subdivision consisting of ten single detached lots, one townhouse block and the extension of Bird Boulevard at 5209 Stonehaven Drive, as shown in Appendix A of department of city building report PB-44-18, and subject to the conditions contained in Appendix C of this report; and

    Enact the draft amending Zoning By-law 2020.396, contained in Appendix B of department of city building report PB-44-18, to rezone lands at 5209 Stonehaven Drive from “Development (D)” and “Residential – Orchard Community (RO3)” to “Residential – Orchard Community with site specific exception (RO3-482)”; and

    Deem that Zoning By-law 2020.396 conforms to the Official Plan of the City of Burlington; and

    Council Approval is required for the removal of the six city trees. Removals shall not take place until approval is granted by Council. Compensation will be in the form of replanting and/or cash in lieu, with a total value of $4600.

    CARRIED (7 to 0)

c.
Integrated Transportation Advisory Committee 2017 annual report and 2018 workplan (CL-06-18)

  • Motion No.

    Receive and file clerks department report CL-06-18 providing the Burlington Integrated Transportation Advisory Committee’s 2017 annual report and 2018 workplan.

    CARRIED

d.
Traffic By-Law 86-2007 amendment (TS-02-18)

  • Motion No.

    Approve the amendment to Traffic By-Law 86-2007, as indicated in Appendix “A” to this report to prohibit vehicles blocking intersections within the City of Burlington; and

    Direct the City Solicitor to submit an application to the Regional Senior Justice for approval of the set fine of $100 for a violation of the amendment to Traffic By-Law 86-2007.

    CARRIED

e.
Licensing of food trucks (PB-27-18)

  • Motion No.

    Refer department of city building report PB-27-18 regarding the licensing of food trucks back to staff.

    CARRIED

f.
Waterfront Hotel Planning Study update (PB-23-18)

  • Motion No.

    Endorse the key policy directions outlined but not limited to those in Section 3.0 of this report for consideration as part of the study process; and

    Amend key policy direction 8) by adding the following to the end "and define and consider a building setback from the thin red line and maximize the new and enhanced publicly accessible green/open space."; and

    Direct staff to develop a revised work plan for the Waterfront Hotel Planning Study and report back to Council in Q1 2019 to outline the overall time, resources, communication and public engagement approaches required to address any changes to the study’s overall scope of work.

    IN FAVOUR: (6)Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Mayor Goldring
    CARRIED (6 to 1)

g.
Proposed zoning by-law amendment for 2477 Queensway Drive (PB-53-18)

  • Motion No.

    Modified approval of the application submitted by Riepma Consultants, on behalf of 1937570 Ontario Inc., to amend the Zoning By-law for the lands known as 2477 Queensway Drive, as outlined in department of city building report PB-53-18; and

    Approve Zoning By-law 2020.397, rezoning the lands at 2477 Queensway Drive, from “BC1-266” to “BC1-485” attached as Appendix “B” to department of city building report PB-53-18 including the modification to reflect a minimum of 33 required parking spaces; and

    Instruct Planning staff to finalize the by-law to amend Zoning By-law 2020, as amended, rezoning the lands at 2477 Queensway Drive from “BC1-266” to “BC1-485” in accordance with the draft Zoning By-law contained in Appendix “B” to department of city building report PB-53-18; and

    Deem that the proposed by-law will conform to the Official Plan of the City of Burlington and that there are no applications to alter the Official Plan with respect to the subject lands.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

h.
Memorandum from Councillor Dennison regarding a speed limit review for New Street. (PD-03-18)

  • Motion No.

    Direct the Director of Transportation Services to review and consider reducing the speed limit on New Street from Burloak Drive to Guelph Line to 50 km/hr. (SD-19-18)

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

8.3
Planning and Development Public meeting of June 11, 2018
This item has attachments.

1.Post-Meeting Minutes - Planning and Development Committee - Public_Jun11_2018(1) - English.pdf

a.
Proposed official plan amendment and rezoning applications for 53-71 Plains Road East and 1025 Cooke Boulevard (PB-54-18)

  • Motion No.

    Receive and file department of city building report PB-54-18 regarding proposed official plan amendment and rezoning application for 53-71 Plains Road East and 1025 Cooke Boulevard.

    CARRIED (7 to 0)

8.4
Audit Committee meeting of June 14, 2018
This item has attachments.

1.Post-Meeting Minutes - Audit Committee_Jun14_2018 - English.pdf
  • Motion No.
    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)

a.
Financial results for Burlington Hydro Electric Inc for 2017 (F-28-18)

  • Motion No.

    Refer finance department report (F-28-18) regarding financial results for Burlington Hydro Electric Inc for 2017 to the Committee of the Whole meeting of July 9, 2018.

    CARRIED

b.
Summary of 2017 audit results (CA-08-18)

  • Motion No.

    Receive and file City Auditor’s report CA-08-18 providing summary of 2017 audit results.

    CARRIED

c.
Summary of in progress management action plans (CA-09-18)

  • Motion No.

    Receive and file City Auditor’s Office report CA-09-18 providing a summary of the management action plans in progress to address high- and medium-risk issues as of April 30, 2018 as detailed in Appendix A.

    CARRIED

d.
Status of audit work plan, budget and performance metrics (CA-12-18)

  • Motion No.

    Receive and file City Auditor’s Office report CA-12-18 providing the status of the 2017 audit work plan (Appendix A), status of the 2018 audit work plan (Appendix B), budget, and performance metrics (Appendix C) as of April 18, 2018.

    CARRIED

e.
Financial Highlights to March 31, 2018 (F-27-18)

  • Motion No.

    Receive and file finance department report F-27-18 providing financial highlights for the period ending March 31, 2018

    CARRIED

f.
External audit results for 2017 (F-29-18)

  • Motion No.

    Receive and file finance department report F-29-18 presenting information on the external audit results for 2017.

    CARRIED

g.
2017 Consolidated Financial Statements as audited by Deloitte LLP (F-30-18)

  • Motion No.

    Approve the 2017 Consolidated Financial Statements for the City of Burlington and the Local Boards, as audited by Deloitte LLP; and

    Approve the 2017 Financial Statements for the Trust Funds of the City of Burlington as audited by Deloitte LLP; and

    Authorize the Director of Finance to publish the statements on the City’s website; and

    Direct the Director of Finance to review the need to include local boards financial statements along with the City’s consolidated financial statements in the annual report brought to the audit committee and report back at the September 20, 2018 committee. (SD-22-18)

    CARRIED

h.
Summary of audit results – Parking By-Law Enforcement (CA-07-18)

  • Motion No.

    Defer City Auditor's report (CA-07-18) regarding summary of audit results - Parking By-Law Enforcement to the Audit Committee on September 20, 2018

    CARRIED

i.
Annual Information Technology Services update (IT-03-18)

  • Motion No.

    Receive and file information technology services report IT-03-18 providing an annual information technology assurance update.

    CARRIED

9.
Motion to Approve Standing Committee Minutes:

  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    Approve the following minutes:

    CARRIED

10.
Reports of Municipal Officers:

None

11.
Notices of Motion:

None

12.
Motions:

None

13.
Motion to Receive and File Council Information Packages:

  • Motion No.
    Moved by:Councillor Dennison
    Seconded by:Councillor Meed Ward
    Receive and file the following Information Packages, having been prepared and distributed to Council:
    CARRIED

14.
Motion to Receive and File Information Items:

  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    Receive and file the following seven items, having been considered by Council:

    CARRIED

14.1
Correspondence from Joan Ford, Director of Finance regarding LaSalle Park Marina Next Steps (CM-07-18) follow-up.
This item has attachments.

1.MEMO - LPMA Follow up.pdf

14.2
Correspondence from Bob Wercholoz regarding his delegation to the LaSalle Park Marina Next Steps report (CM-07-18)
This item has attachments.

1.Correspondence from Bob Wercholoz_Redacted.pdf

14.3
Correspondence from James Thomson regarding his delegation to the LaSalle Park Marina Next Steps report (CM-07-18)

14.4
Correspondence from John Birch regarding his delegation to the LaSalle Park Marina Next Steps report (CM-07-18)

14.5
Correspondence from Tom Muir regarding the proposed official plan amendment and rezoning applications for 53-71 Plains Road East and 1025 Cooke Boulevard (PB-54-18)
This item has attachments.

1.Correspondence from Tom Muir.pdf

14.6
Correspondence from Susan Goyer regarding LaSalle Park Marina Next Steps (CM-07-18)
This item has attachments.

1.Susan Goyer - LaSalle Park Marina next steps (CM-07-18).pdf

14.7
Delegation notes from Bob Wercholoz regarding LaSalle Park Marina Next Steps report (CM-07-18)
This item has attachments.

1.Delegation notes from Bob Wercholoz regarding LaSalle Park Marina next steps (CM-07-18).pdf

15.
Motion to Consider Confidential Items:

None

16.
Motion to Approve By-Laws:

  • Motion No.
    Moved by:Councillor Lancaster
    Seconded by:Councillor Taylor

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    17.3. 41-2018: A by-law to adopt Official Plan Amendment No. 110 to redesignate the lands at 607 Dynes Road to permit a medium density development consisting of 20 townhouse units.


    17.8. 2020.388: A By-law to amend By-law 2020, as amended; 607 Dynes Road.

     

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (2)Councillor Meed Ward, and Councillor Dennison
    CARRIED (5 to 2)

16.1
39-2018: A by–law to authorize a request for the issuing of debentures by the Regional Municipality of Halton for Sherwood Forest Park Phase 2.

16.2
40-2018: A by-law to establish the positions of screening officer and hearing officer and to appoint persons as screening officers and hearing officers.

16.3
42-2018: A by–law to authorize a request for the issuing of debentures by the Regional Municipality of Halton for Tuck Creek Flood Mitigation – Phase 1, Regal Road Channel Works.

16.4
43-2018: A by-law to authorize a Pilot Private Tree By-law in a designated community in the City of Burlington for a two (2) year period, commencing November 1, 2018.

16.5
44-2018: A by-law to amend the Traffic By-law 86-2007.

16.6
45-2018: A by-law to appoint an Integrity Commissioner for the City of Burlington.

16.7
2020.388: A By-law to amend By-law 2020, as amended; 607 Dynes Road.

16.8
2020.396: A by-law to amend By-law 2020, as amended; 5209 Stonehaven Drive.

16.9
2020.397: A By-law to amend By-law 2020, as amended; 2477 Queensway Drive.

17.
Motion to Confirm Proceedings of the Council Meeting:

  • Motion No.
    Moved by:Councillor Lancaster
    Seconded by:Councillor Taylor

    Enact and pass By-law Number 46-2018, being a by-law to confirm the proceedings of Council at its meeting held Monday, June 18, 2018, being read a first, second and third time.

18.
Statements by Members:

19.
Motion to Adjourn:

  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Lancaster

    Adjourn this Council now to meet again at the call of the Mayor.

    9:52 p.m.

    CARRIED
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