Committee of the Whole Meeting

Minutes

Meeting #:
Date:	Monday, June 26, 2017
Time:	1:00 p.m. reconvening at 6:30 p.m.
Location:	Council Chambers Level 2, City Hall

Members Present:

• Marianne Meed Ward (Chair),
• John Taylor,
• Rick Craven,
• Jack Dennison,
• Paul Sharman,
• Blair Lancaster,
• and Mayor Rick Goldring

Staff Present:

• James Ridge,
• Joan Ford,
• Mary Battaglia,
• Chris Glenn,
• Laura Boyd,
• Allan Magi,
• Nancy Shea-Nicol,
• Christine Swenor,
• Mary Lou Tanner,
• David Thompson (Audio/Video Specialist),
• and Jo-Anne Rudy (Clerk)

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1.

Declarations of Interest:

None.

2.

Delegation(s):

2.1

Cyndi Rottenberg-Walker, Urban Strategies Inc., representing Evergreen Community (Burlington) Ltd. and John Krpan, landowner, spoke to the report regarding Tremaine Dundas draft Secondary Plan (PB-52-17)

2.2

Leena Sharma Seth and Reverend Jeff Ward from Halton Poverty Roundtable and Kristine Dionne, Staff Director, the Co-operators, spoke to the memo regarding living wage employer status (COW-4-17)

2.3

Maureen Weinberger and David Goodings from Living Wage Halton spoke to the memo regarding living wage employer status (COW-4-17)

2.4

Jim Thurston, Chair of Burlington Seniors' Citizen Advisory Committee spoke to the report regarding Burlington Active Aging Plan (PR-02-17)

3.

Consent Items:

3.1

Group benefits provider selection (HR-03-17)

• Moved by Councillor Taylor

  Award RFP 201-17 for the Corporation’s Group Employee Benefits to Sun Life Assurance Company of Canada, 1155 Metcalfe Street, Montreal, Quebec, H3B 2V9 effective November 1, 2017 at a total annual premium of $6,255,222 including retail sales tax for the 2017/2018 year; and

  Authorize the extension of the City’s existing contract with The Manufacturers Life Insurance Company (Manulife) to October 31, 2017; and

  Authorize the Manager of Procurement Services to sign any related documentation requirements for the ten year term and to extend the contract agreement based on satisfactory performance, budget approval and the contract extension terms as outlined in RFP 201-17, i.e. two (2) five year terms.

  CARRIED

3.2

SPLIT pass agreement update (TR-08-17)

• Moved by Councillor Taylor

  Authorize the City Manager and City Clerk to execute the Transportation Pass Funding Agreement between the City of Burlington and the Regional Municipality of Halton, subject to the satisfaction of the City Solicitor.

  CARRIED

3.3

Assumption of Sheldon Creek Phase 3 Subdivision (CW-55-17)

• Moved by Councillor Taylor

  Assume the Sheldon Creek Phase 3 Subdivision, registered as Plan 20M-867; and

  Approve all works and services under the jurisdiction of the City within the subdivision to become the property of the City of Burlington; and

  Direct the City Clerk to notify the Region of Halton of the assumption; and

  Release Subdivision Agreement Instrument Number HR206391 from title save and except for the following conditions:

  • Condition 36 b) to d) inclusive, affecting all lots, blocks and units;
  • Condition 36 e), affecting Block 7;
  • Condition 36 f), affecting all interior street townhouse units; and
  • Condition 36 g), affecting the Block 2 and Block 3 units abutting the Park Block; and

  
  Authorize the City Solicitor to prepare any necessary documents and authorize the Mayor and City Clerk to sign them; and

  Direct the City Clerk to present the necessary by-law to Council to accept all works and services of the said plan of subdivision and assume the following streets as public highways:

  STREET	PARCEL	PIN NUMBER
  Ironstone Drive	20M-867	07183-0941
  Des Jardins Drive	20M-867	07183-0942
  McCoy Avenue	20M-867	07183-0943
  Cobra Crescent	20M-867	07183-0944
  Alessia Avenue	20M-867	07183-0945

  
  Authorize the City Solicitor or her designate, to amend the parcel designation in the by-law, if necessary, upon registration of the by-law.

  CARRIED

3.4

Tender for Lakeshore Road resurfacing  (CW-59-17)

• Moved by Councillor Taylor

  Approve the tender for Contract No. CW-17-04, Lakeshore Road resurfacing – wastewater treatment plant to Eastport Drive, submitted by King Paving & Construction Company, a division of KPM Industries Ltd., 3385 Harvester Road, Burlington, ON L7R 3Y5; and that it be accepted at a total price of $713,066.16 (HST included); and

  Direct the Mayor and City Clerk to sign related documents subject to the satisfaction of the City Solicitor; and

  Authorize the Manager of Procurement Services to issue a purchase order to King Paving & Construction Company, a division of KPM Industries Ltd.; and

  Approve the total project cost of $785,000; be charged to Capital Order RA0227 to be financed as follows:

  Capital From Current	$ 785,000
  Total Project Financing	$ 785,000

   

  CARRIED

3.5

Tender award contracts during extended gap in Council meetings (CW-60-17)

• Moved by Councillor Taylor

  Approve an exception to Procurement By-law 19-2014 in order to award tendered contracts by delegated authority during an extended gap in scheduled Council meetings as detailed in report capital works report CW-60-17.

  CARRIED

3.6

Proposal for natural gas expansion – Cedar Springs Road area (CW-61-17)

• Moved by Councillor Taylor

  Approve an application submitted by a natural gas distributor or supplier to the Government of Ontario, for a grant from the provincial Natural Gas Grant Program, to expand the natural gas system to service the area outlined in Appendix  “A” to this resolution; and
  
  Approve the City entering into a Municipal Capital Facilities Agreement with a natural gas distributor or supplier to the Government of Ontario, pursuant to section 110 of the Municipal Act, 2001, as amended, that would allow for the exemption of taxes levied for municipal and school purposes for a period of 10 years, on the new natural gas infrastructure as per the natural gas grant program requirements, subject to the satisfaction of the City Solicitor and also authorize the Mayor and Clerk to execute; and
  
  Direct the Executive Director of Capital Works to forward a copy of this resolution with the application to Ontario’s Natural Gas Grant Program.

  CARRIED

3.7

2017 capital budget variance and project closure (F-30-17)

• Moved by Councillor Taylor

  Direct the Director of Finance to proceed with the closure of 58 capital projects identified as being completed in finance department report F-30-17.

  CARRIED

3.8

2017 appeals to the Assessment Review Board (F-31-17)

• Moved by Councillor Taylor

  Authorize the Director of Finance or designate to do the following on an annual basis:

  • appeal the Current Value Assessment (CVA) of properties within the City of Burlington that are assessed incorrectly for various reasons;
  • represent the City in all matters before the Assessment Review Board (ARB);
  • seek assessment changes, tax class changes, or higher assessments on properties under appeal to the ARB as deemed necessary;
  • execute Minutes of Settlement made under Sections 32, 33, 34, 36, and 40 of the Assessment Act; and
  • submit Requests for Reconsideration under Section 39.1 of the Assessment Act for City owned properties when deemed necessary; and

  
  Receive for information, the 2017 assessment appeals filed to the ARB on March 31, 2017 as listed in Appendix A of finance department report F-31-17.

  CARRIED

3.9

Update on Bill 139 - amendments to the Planning Act and other Acts (L-19-17)

• Moved by Councillor Taylor

  Receive and file legal department report L-19-17 providing an update on Bill 139.

  CARRIED

4.

Regular Items:

4.1

Tremaine Dundas Draft Secondary Plan (PB-52-17)

• Moved by Councillor Lancaster

  Receive and file the draft Tremaine Dundas Secondary Plan for the lands bound by Bronte Creek, Highway 407, Tremaine Road and Dundas Street, attached as Appendix A to planning and building department report PB-52-17; and

  Direct the Director of Planning and Building Services to complete the Secondary Plan in alignment with the Draft Land Use Concept included in Appendix A for these lands and bring the revised document and Official Plan amendment to Council in the fourth quarter of 2017.

  CARRIED

4.2

Development update for 515 John Street - Carriage Gate Homes (PB-45-17)

• Moved by Councillor Taylor

  Receive and file planning and building department report PB-45-17 providing a development update on the Carriage Gate Homes development proposal (Berkeley/ Medica One project).

  CARRIED

4.3

Memo from Mayor Goldring regarding living wage employer status (COW-4-17)

• Moved by Mayor Goldring

  Direct the Director of Human Resources to do an analysis of our current wage structure to determine whether or not the City of Burlington is currently a fair wage employer and if not, quantify the required investment that would close the gab relating to fair wages for full time and part time staff.

  CARRIED

4.4

Memo from Councillor Lancaster regarding Joseph Brant Museum (COW-5-17)

• Moved by Councillor Lancaster

  Approve the continuation of staff and the Museum Foundation efforts to resolve the transfer of lands; provide updated costing for the project; and ensure the fundraising campaign is underway; and

  Approve provisional financing in the amount of $1M from the Capital Purposes Reserve Fund subject to not realizing further Provincial Government funding; and

  Direct the Director of Finance to report back to Council in September 2017 providing an update on the land transfer, updated capital costs, operating impacts and the provisional financing required.

  CARRIED

4.5

2018 budget framework (F-28-17)

• Moved by Councillor Taylor

  Receive and file finance department report F-28-17 regarding the 2018 budget framework.

  CARRIED

4.6

Emergency Management Program Committee Terms of Reference (BFD-02-17)

• Moved by Councillor Lancaster

  Receive and file Burlington fire department report BFD-02-17 regarding the Emergency Management Program Committee terms of reference; and

  Amend By-law 87-2015, being a by-law to provide for an Emergency Management Program, by adding the committee's terms of reference as Appendix 7.

  CARRIED

4.7

Burlington Active Aging Plan (PR-02-17)

• Moved by Mayor Goldring

  Approve the Burlington Active Aging Plan (BAAP) as a strategic framework to guide the development of services, infrastructure and community partnerships that support the older adult population in staying active, healthy and engaged in the community; and

  Direct the Director of Parks and Recreation to implement strategies in the BAAP that can be undertaken with existing resources in priority sequence based on community need and impact; and

  Direct the Director of Parks and Recreation to bring forward any projects or program initiatives under the BAAP that require funding, for consideration as part of the City’s normal budget / reporting process.

  CARRIED

4.8

Provincial grant for a Burlington Pickleball Development Program (PR-06-17)

• Moved by Councillor Sharman

  Authorize the Mayor and City Clerk to sign any required agreement for a provincial grant awarded to the City of Burlington for a Pickleball Development Program under the Ontario Sport and Recreation Communities Fund, subject to the satisfaction of the City Solicitor.

  CARRIED

4.9

Community foundation donation agreement (PR-13-17)

• Moved by Councillor Lancaster

  Authorize the Mayor and City Clerk to sign a donation agreement(s) with a local community foundation for the development and enhancement of various community parks, to the satisfaction of the Director of Parks and Recreation, City Solictor and the Executive Director of Capital Works.

  CARRIED

4.10

Burlington Mundialization Committee annual report and work plan (CL-08-17)

• Moved by Councillor Lancaster

  Receive and file clerks department report CL-08-17 providing the Burlington Mundialization Committee’s 2016 annual report and 2017 work plan.

  CARRIED

4.11

Framework for managing twin city relationships (SD-7-17)

• Moved by Councillor Lancaster

  Direct the City Clerk to investigate the Mundialization Committee's proposal to amend the framework for managing twin city relationships outlined in clerks department report CL-01-07, approved by council on February 5, 2007 to permit the celebration of twinning anniversaries every five years beyond the twenty-fifth year.

  CARRIED

5.

Confidential Items:

5.1

Contingency report as at April 30, 2017 (F-32-17)

• Moved by Councillor Taylor

  Receive and file confidential finance department report F-32-17 providing the status of the reserve for contingencies as at April 30, 2017.

  CARRIED

5.2

Quarterly Litigation update (February 1, 2017 to April 30, 2017) (L-10-17)

• Moved by Councillor Taylor

  Instruct the City Solicitor or her designate to proceed in accordance with the instructions sought in matters 8, 16 and 17 and that the balance of confidential legal department report L-10-17 be received and filed.

  CARRIED

5.3

Update for 515 John Street - Carriage Gate Homes (L-16-17)

• Moved by Councillor Taylor

  Receive and file confidential legal department report L-16-17 regarding an update for 515 John Street - Carriage Gate Homes.

  CARRIED

5.4

Burlington Airpark update (L-17-17)

Note: this item was approved at the Special Council meeting of June 26, 2017

• Moved by Councillor Taylor

  Direct the City Solicitor to proceed in accordance with the instructions given based on the recommendations and advice contained in the confidential legal department report L-17-17.

  CARRIED

6.

Procedural Motions:

6.1

Motion to proceed into closed session

• Moved by Councillor Taylor

  Move into closed session in accordance with the following provisions under the Municipal Act:
  • Section 239 (2)(e) litigation or potential litigation affecting the municipality or local board, including matters before administrative tribunals and Section 239 (2)(f) advice that is solicitor-client privilege, including communications necessary for that purpose, with respect to legal department report L-16-17 regarding the update for 515 John Street - Carriage Gate Homes.

  CARRIED

6.2

Motion to proceed into closed session

• Move into closed session in accordance with the following provisions under the Municipal Act:
  • Section 239 (2)(e) litigation or potential litigation affecting the municipality or local board, including matters before administrative tribunals and Section 239 (2)(f) advice that is solicitor-client privilege, including communications necessary for that purpose, with respect to legal department report L-17-17 regarding the Burlington Airpark update.

  CARRIED

7.

Information Items:

• Moved by Councillor Craven

  Receive and file the following eight items, having been given due consideration by the Committee of the Whole.

  CARRIED

7.1

Staff presentation regarding Tremaine Dundas draft Secondary Plan (PB-52-14)

7.2

Delegation material from Leena Sharma Seth, Reverend Jeff Ward from Halton Poverty Roundtable and Kristine Dionne, Staff Director, The Co-operators regarding living wage employer status (COW-4-17)

7.3

Delegation material from Maureen Weinberger and David Goodings from Living Wage Halton regarding living wage employer status (COW-4-17)

7.4

Staff presentation regarding 2018 budget framework (F-28-17)

7.5

Staff presentation regarding Burlington Active Aging Plan (PR-02-17)

7.6

Delegation notes from Jim Thurston, Chair, Burlington Seniors' Citizen Advisory Committee regarding Burlington Active Aging Plan (PR-02-17)

7.7

Correspondence from Carole Ward, Chair, Burlington Age-Friendly Council, regarding Burlington Active Aging Plan (PR-02-17)

7.8

Correspondence from Joan Gallagher-Bell regarding Burlington Active Aging Plan (PR-02-17)

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment:

1:45 p.m. (closed), 2:15 p.m. (public), 4:05 (recessed), 4:15 p.m. (reconvened), 4:25 p.m. (closed), 5:15 p.m. (public), 5:20 p.m. (recessed), 6:30 p.m. (reconvened)

Chair adjourned the meeting at 8:05 p.m.