Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
1:00 p.m., and reconvening at 6:30 p.m.
Location:
Room 247, Level 2, City Hall
Members Present:
  • Lisa Kearns (Chair),
  • Kelvin Galbraith,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Mary Battaglia,
  • Joan Ford,
  • Chris Glenn,
  • Heather MacDonald,
  • Allan Magi,
  • Nancy Shea-Nicol,
  • Mary Lou Tanner,
  • Vito Tolone,
  • David Thompson (Audio/Video Specialist),
  • and Lisa Palermo (Clerk)

On motion, Councillors Lisa Kearns and Kelvin Galbraith were elected as Chair and Vice Chair, respectively of the Committee of the Whole and Committee of the Whole - Budget, effective December 1, 2018 for the term to expire November 30, 2019.


On motion, Councillors Shawna Stolte and Angelo Bentivegna were elected as Chair and Vice Chair, respectively of the Committee of the Whole - Workshop, effective Decemeber 1, 2018 for the term to expire November 30, 2019.


On motion, Councillors Paul Sharman and Rory Nisan were elected as Chair and Vice Chair, respectively of the Planning and Development Committee, effective Decemeber 1, 2018 for the term to expire November 30, 2019.

  • Moved byCouncillor Sharman

    Approve the amendment to Traffic By-Law 86-2007 as noted in Appendix A to transportation department report TS-17-18.

    CARRIED
  • Moved byCouncillor Sharman

    Approve the by-law attached as Appendix A to finance department report F-41-18, to authorize the temporary borrowings of monies from the Royal Bank of Canada to meet the ordinary expenditures of the Corporation for the 2019 fiscal year; and

    Authorize the Mayor and Clerk to execute the Security Agreement, subject to the satisfaction of the City Solicitor.

    CARRIED
  • Moved byCouncillor Sharman

    Approve by-law 69-2018 attached as Appendix A to finance department report F-43-18 which provides for the levy of the 2019 interim taxes.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file finance department report F-40-18 providing a quarterly financial status as at September 30, 2018.

    CARRIED
  • Moved byCouncillor Stolte

    Direct the City Clerk to report back through the overall review of citizen advisory committees to determine the feasibility of establishing a youth advisory committee to include the age demographic of 16-24 years of age; and

     

    As part of the consultation with members of the Mayor's Millennial Advisory Committee, consider a name change to ensure that the age demographic of 25-40 will continue to be represented.

    CARRIED
  • Moved byMayor Meed Ward

    Approve the appointments to boards and committees contained in mayor’s office report MO-01-18; and

    Increase the composition of elected representatives to the Conservation Halton Board from 1 out of 4, to 2 out of 4, with the remaining two being citizen appointees, subject to an interview process at the beginning of each term of council; and

    Decrease the composition of elected representatives on the Burlington Economic Development Corporation from 3 to 2; and

    Establish a Waterfront Citizens Advisory Committee, and direct the city clerk to report back with proposed terms of reference by Q2 2019; and

    Establish a stand alone Transit Advisory Committee, and direct the city clerk to report back with proposed terms of reference by Q2 2019, including cooperation between this committee, the Cycling Advisory Committee and the Integrated Transportation Advisory Committee; and

    Establish the Millennial Advisory Committee as a permanent citizen advisory committee of council, and direct the city clerk to consult with members and report back with proposed terms of reference by Q2 2019; and

    Decrease the council appointees on the Downtown Parking Committee from two to one; and

    Direct the city clerk to conduct an overall review of citizen advisory committees, including consultation with the public and citizen advisory committee members, and report back to council with recommendations and options for any changes to improve effectiveness by Q2 2019; and

    Direct the City Clerk to report back through the overall review of citizen advisory committees to determine the feasibility of establishing a youth advisory committee to include the age demographic of 16-24 years of age; and

    As part of the consultation with members of the  Millennial Advisory Committee, consider a name change to ensure that the age demographic of 25-40 will continue to be represented.

    CARRIED
  • Moved byMayor Meed Ward

    Receive and file information regarding the Prehearing Conference for 2100 Brant Street. (CW-11-18)

    CARRIED
  • Moved byCouncillor Stolte

    Refer transportation services report TS-13-18 regarding New Street speed limit to the council meeting to be held on Dec. 17, 2018, to allow staff to report back to members with additional speed study information, including speed data collected with the elimination of morning and rush hour traffic and collision history that includes major intersections.

    CARRIED
  • Moved byCouncillor Nisan

    Direct the Deputy City Manager to provide an update on the community input results regarding private retail cannabis sales at the December 17, 2018 Council meeting based on the “Get Involved Burlington” consultation and the Mayor’s town hall; and

    Direct the Deputy City Manager to work with Region of Halton staff on a region-wide approach to expanding the regulation of smoking in public within the Region; and

    Direct the Director of City Building to undertake a zoning study, including public consultation, for the production of recreational cannabis land use.

    CARRIED
  • Moved byMayor Meed Ward

    Direct the City Solicitor to proceed in acccordance with instructions provided with respect to confidential legal department report L-38-18 regarding an update on a litigaion matter.

    CARRIED
  • Moved byCouncillor Sharman

    Approve the recommendations contained in confidential legal department report L-35-18, and that the Mayor and City Clerk be authorized to execute any documents in connection with this matter, subject to the satisfaction of the City Solicitor.

    CARRIED
  • Moved byMayor Meed Ward

    Move into closed session in accordance with the following provisions under the Municipal Act, sections 239 (e) litigation or potential litigation affecting the municipality or local board, including matters before administrative tribunals, with respect to confidential legal department report L-38-18 regarding a planning matter before LPAT.

  • Moved byCouncillor Kearns

    Move into closed session in accordance with the following provisions under the Municipal Act, sections 239 (c) a proposed or pending acquisition or disposition of land by the municipality or local board, with respect to legal department report L-35-18 regarding a real estate matter.

  • Moved byCouncillor Sharman

    Suspend the rules of procedure to allow one non-registered delegation to speak regarding city manager's office report CM-20-18, in accordance with procedure by-law 64-2016 s. 37.

    CARRIED

2:33 p.m. (closed), 4:10 p.m. (recessed), 4:18 p.m. (reconvened), 4:50 p.m. (public), 4:55 p.m. (recessed), 6:30 p.m. (reconvened), 8:50 p.m. (recessed), 8:55 p.m. (reconvened)

Chair adjourned the meeting at 9:30 p.m