Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Rick Goldring,
  • Rick Craven,
  • Marianne Meed Ward,
  • John Taylor,
  • Jack Dennison (arrived at 6:44 p.m.),
  • Paul Sharman (arrived at 6:40 p.m.),
  • and Blair Lancaster
Staff Present:
  • James Ridge,
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • Angela Morgan (Clerk),
  • and Roxanne Gosse

None.

  • Motion No.
    Moved by:Councillor Lancaster
    Seconded by:Councillor Craven

    Confirm the minutes of the following meeting of Council:

    CARRIED
  • Motion No.
    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, and Councillor Lancaster
    CARRIED (5 to 0)
  • Motion No.

    Authorize the City of Burlington to enter into services agreements with designated faith-based and community organizations who are willing to provide services and support during incidents or emergencies and that all the conditions of such services agreements be fulfilled; and

    Authorize the Burlington Fire Chief to sign service agreements and related documents associated with the Lighthouse Program, subject to the approval of the City Solicitor.

    CARRIED
  • Motion No.

    Approve By-law 55-2017 which provides for the levy of the 2018 Interim taxes.

    CARRIED
  • Motion No.

    Approve By-law 56-2017 attached as Appendix A to finance department report F-49-17 designating signing officers for the corporation and those authorized to invest funds.

    CARRIED
  • Motion No.

    Approve the updated Property Tax Billing and Collection Policy as outlined in Appendix A to finance department report F-45-17.

    CARRIED
  • Motion No.

    Receive and file finance department report F-47-17 providing a quarterly financial status as at September 30, 2017.

    CARRIED
  • Motion No.

    Approve By-law 57-2017 attached as Appendix A to finance department report F-54-17, to authorize the temporary borrowings of monies from the Royal Bank of Canada to meet the ordinary expenditures of the Corporation for the 2018 fiscal year; and

    Authorize the Mayor and Clerk to execute the Security Agreement, subject to the satisfaction of the City Solicitor.

    CARRIED
  • Motion No.

    Authorize the City Solicitor to negotiate a renewal agreement with ADR Chambers for the provision of Ombudsman services to the City of Burlington for an additional term as set out in clerks department report CL-21-17; and

    Direct the City Clerk to prepare the necessary by-law to re-appoint ADR Chambers as Ombudsman for the City of Burlington as set out in clerks department report CL-21-17.

    CARRIED
  • Motion No.

    Amend the City of Burlington framework for managing twin city relationships approved as clerks department report CL-01-07 to permit the celebration of twinning anniversaries every five years.

    CARRIED
  • Motion No.

    Approve the updated Investment Policy as outlined in Appendix A to finance department report F-50-17.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, and Councillor Lancaster
    CARRIED (5 to 0)
  • Motion No.

    Receive and file human resources department report HR-05-17 regarding financial impacts of Bill 148 – Fair Workplaces, Better Jobs Act, 2017 and becoming a living wage employer.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, and Councillor Lancaster
    CARRIED (5 to 0)
  • Motion No.

    Authorize the Manager of Procurement Services to sign a 5-year agreement, with the option to renew for an additional 5 years, with Cogeco Connexion Incorporated, 970 Syscon Road Burlington, Ontario L7L 5S2, for the delivery of fibre optic data services, subject to the satisfaction of the City Solicitor.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, and Councillor Lancaster
    CARRIED (5 to 0)
  • Motion No.

    Approve transit department report TR-09-17 outlining the key business terms and conditions for the new ten-year operating agreement for the operation of the PRESTO electronic fare payment system; and

    Authorize the Mayor and City Clerk to execute a new ten-year agreement with Metrolinx based on the key business terms and conditions, subject to the satisfaction of the City Solicitor and Director of Transit.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, and Councillor Lancaster
    CARRIED (5 to 0)
  • Motion No.

    Direct the Director of Transportation Services and Executive Director of Capital Works to include cycle tracks on New Street between Guelph Line and Burloak Drive for consideration in the 2019 to 2028 capital budget and forecast and pursue senior level government funding for the implementation costs.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Meed Ward
    CARRIED (5 to 1)
  • Motion No.

    Direct the Director of Transportation Services to convert the existing bike lane pilot project (New Street from Guelph Line to Walkers Line) to the original four-lane cross section; and

    Direct the Executive Director of Capital Works to carry out the resurfacing and storm sewer replacement from Cumberland Avenue to Walkers Line in 2018 in conjunction with the completion of Contract CW 16-04 New Street and Drury Lane Area – Various Streets Rehabilitation at a total price of $1,042,000 provided from Capital Order RA0210; and

    Approve as a single source, the resurfacing of New Street from Cumberland Avenue to Walkers Line to King Paving & Construction Company as outlined in transportation services department report TS-11-17.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file planning and building department report PB-67-17 providing an update on the Waterfront Hotel planning study.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file Mayor's office report MO-01-17 regarding the acquisition or disposition of land.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Approve the application submitted by MHBC Planning, to amend Zoning By-law 2020, to permit the expansion of the existing automotive dealership at 441 North Service Road and surface parking on the adjacent property to the north; and

    Enact and pass Zoning Bylaw 2020.387 as attached as Appendix IV of Planning and Building Department report PB-86-17 to amend the zoning for lands at 441 North Service Road from a site specific BC2-381 (Business Corridor) and S (Utility Services) zone to a modified site specific BC2-381 (Business Corridor) and S-475 (Utility Services) zone with site specific regulations; and

    Deem that the proposed by-law will conform to the Official Plan of the City of Burlington and that there are no applications to alter the Official Plan with respect to the subject lands.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file city auditor’s office report CA-15-17 providing a summary of high and medium risk outstanding audit issues as of October 31, 2017 as detailed in Appendix A.

    CARRIED
  • Motion No.

    Receive and file information technology services report IT-02-17 providing follow up information to the 2016 external audit results presented at the May 31, 2017 Audit Committee meeting regarding SAP.

    CARRIED
  • Motion No.

    Receive and file city auditor’s office report CA-16-17 providing the status of the audit work plan, budget and performance metrics as of October 31, 2017, noting that Deloitte LLP is being engaged to perform the non-audit work involved in the parking by-law enforcement value-for-money-audit, in conjunction with the City Auditor.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file finance department report F-51-17 providing financial highlights for the period ending September 30, 2017.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file finance department report F-53-17 providing information on financial policies.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Approve the external audit plan for the fiscal year ended December 31, 2017 as presented by Deloitte LLP outlined in finance department report F-52-17.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file city auditor’s office report CA-13-17 providing a summary of audit results - winter maintenance roads and sidewalks as detailed in Appendix A.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file city auditor’s report CA-10-17 providing a summary of audit results – investments.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Direct the City Manager to report back to the Audit Committee in Q2 2018 regarding management controls for fraud detection and reporting.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Refer planning and building department report PB-50-17 regarding proposed new official plan  (November 2017) to the Director of Planning and Building; and

    Direct the Director of Planning and Building to consider the feedback received through the statutory public meeting process related to the proposed new official plan (version November, 2017), and to make appropriate revisions prior to bringing forward the recommended proposed revised new official plan for Council adoption; and

    Direct the Director of Planning and Building to advise Council at the earliest opportunity of the nature and scope of recommended revisions, including timelines for delivering the revised new official plan.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Refer planning and building department report PB-81-17 regarding proposed downtown mobility hub precinct plan and proposed official plan policies to the Director of Planning and Building.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive and file finance department report F-48-17 providing the Budget Telephone Town Hall results.

    CARRIED
  • Motion No.

    Approve the 2018 capital budget for the City of Burlington, with a gross amount of $68,594,193 and a debenture requirement of $11,412,656, and the 2019-2027 capital forecast with a gross amount of $618,919,356 and a debenture requirement of $60,738,172 as outlined in report F-37-17 and as amended by the Committee of the Whole - Budget; and

    Administer the debenture in the amount of $9,492,656 in 2018 as tax supported debt; and

    Administer the debenture in the amount of $1,920,000 in 2018 as special circumstances debt; and

    Authorize staff to proceed with the 2018 capital projects representing not more than 50% of the 2018 capital from current funding in advance of the 2018 operating budget approval; and

    Declare that, in accordance with sis. 5(1)5 of the Development Charges Act, 1997 and s. 5 of Ontario Regulation 82/98, it is Council’s clear intention that the excess capacity provided by the above-referenced works will be paid for by future development charges.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive the proposed 2018 operating budget book; and

    Direct staff to present the following recommendation to the Committee of the Whole - Budget on January 18th, 2018 for review and final approval, taking into consideration committee amendments:

    Approve the 2018 operating budget including any budget amendments approved by the Committee of the Whole - Budget to be applied against the proposed net tax levy amount of $159,853,286.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Direct the Director of Transportation Services to review the existing sidewalk warrant policy to assess 1) clarity, 2) materiality standards, 3) citizen right to override implementation and 4) need for local improvement levy relative to practices of other municipalities.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Direct the Executive Director of Capital Works to complete public engagement with Bromley Road residents in 2018 before the 2019 capital budget review and approval.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Direct the Executive Director of Capital Works to consider for inclusion funding in the 2019 capital budget for the renovation of Lowville Schoolhouse.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Direct the Executive Director of Capital works to consider for inclusion an expanded pedestrian lighting system to the Aldershot Tennis Club as part of the 2019 capital budget and forecast; and

    Direct the Director of Parks and Recreation to discuss cost sharing of the expanded pedestrian light system with the Aldershot Tennis Club.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.

    Receive planning and building department report PB-76-17 regarding the preferred concepts for the GO Station Mobility Hubs: Aldershot, Burlington and Appleby GO.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Meed Ward

    Approve appointments to Burlington's citizen advisory committees as outlined in Confidential Appendix A of clerk's department report CL-22-17 and make public the names of successful candidates following Council approval.

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Meed Ward

    Approve the appointment of Directors in the correspondence from Lorrie Birmingham representing Burlington Downtown. 

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Craven
    Seconded by:Councillor Lancaster

    Receive and file the following Information Packages, having been prepared and distributed to Council:

    CARRIED
  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Craven

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

    IN FAVOUR: (7)Mayor Goldring, Councillor Craven, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Lancaster

    Enact and pass By-law Number 58-2017, being a by-law to confirm the proceedings of Council at its meeting held Monday, December 11, 2017, being read a first, second and third time.

    CARRIED
  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Meed Ward

    Adjourn this Council now to meet again at the call of the Mayor.

    7:12 p.m.

    CARRIED