Corporate Services, Strategy, Risk and Accountability Committee Meeting

Revised Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely

1.
Declarations of Interest:
 

2.
Delegation(s):
 

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca by noon the business day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur. 

If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@burlington.ca. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.
Consent Items:
 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1
Training and onboarding strategy for committee appointees (CL-16-21)
This item has attachments. 

1.CL-16-21 - Training and Onboarding Strategy for Committee Appointees .pdf

  • Receive and file office of the city clerk report CL-16-21 regarding training and onboarding for committee appointees.

3.2
2021 capital budget variance and project closure (F-17-21)
This item has attachments. 

1.F-17-21 2021 Capital Budget Variance and Project Closure.pdf
2.F-17-21 Appendix A - All capital projects by asset category.pdf
3.F-17-21 Appendix B - Capital project variances by asset category for closure.pdf
4.F-17-21 Appendix C - Funding sources for capital project variances by asset category for closure.pdf

  • Direct the Chief Financial Officer to proceed with the closure of 67 capital projects identified as being ready for closure in finance department report F-17-21.

3.3
Financial results for Burlington Hydro for the period ended December 31, 2020 (F-23-21)
This item has attachments. 

1.F-23-21 Financial results for Burlington Hydro for the period ended December 31, 2020.pdf

  • Receive and file finance department report F-23-21 providing financial results for Burlington Enterprises Corporation.

4.
Regular Items:
 

4.1
2021 work plans and budgets for advisory committees (CL-18-21)
This item has attachments. 

1.CL-18-21 2021 workplans and budgets for advisory committees.pdf
2.CL-18-21 Appendix A 2021 advisory committee work plans and budgets.pdf
3.CL-18-21 Appendix B Advisory committee 2020 annual reports.pdf

  • Approve the 2021 advisory committee work plans and budget requests attached as appendix A to office of the city clerk report CL-18-21.

4.2
COVID-19 emergency response verbal update (CSSRA-12-21)
 

4.3
Service redesign interim modifications and resumptions (CM-15-21)
This item has attachments. 

1.CM-15-21 June Service Redesign Interim Modifications and Resumptions.pdf
2.CM-15-21 Appendix A- Beachway Buoys Installation Recreation Community and Culture.pdf

  • Receive and file Appendix A of city manager’s office report CM-15-21 providing interim service delivery modifications approved by the Burlington Leadership Team, Emergency Control Group and/or service leads for beach buoys - recreation services; and

    Direct the Chief Financial Officer to track and monitor the financial implications of the above service delivery program changes in the ongoing COVID-19 financial impact reporting to Council.

  • Add the words "appendices A & B" after "Receive and file" and the words "and City Hall washroom availability" after the word "buoys".

4.4
Public Notice Policy (CL-09-21)
This item has attachments. 

1.CL-09-21 Public Notice Policy.pdf
2.CL-09-21 Appendix A Public Notice Policy.pdf

  • Approve the Public Notice Policy attached as appendix A to office of the city clerk report CL-09-21.

4.5
Government relations update (CS-07-21)
This item has attachments. 

1.CS-07-21 Government Relations Update.pdf
2.CS-07-21 Appendix A - Senior government funding.pdf
3.CS-07-21 Appendix B - Advocacy issues.pdf
4.CS-07-21 Appendix C - Federal and Provincial pre-budget submission summaries.pdf
5.CS-07-21 Appendix D - 2020 AMO delegation meetings.pdf

  • Receive and file corporate strategy report CS-07-21 providing an update on the funding, advocacy, and monitoring and reporting work of government relations.

4.6
Risk governance and enterprise risk management update (CS-09-21)
This item has attachments. 

1.CS-09-21 Risk governance and enterprise risk management update.pdf
2.CS-09-21 Appendix A - Enterprise risk management process and plan.pdf

  • Receive and file corporate strategy report CS-09-21 providing an update on the risk governance and enterprise risk management progress and implementation.

5.
Confidential Items:
 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1
COVID-19 emergency response verbal update (if required)
 

5.2
Confidential labour relations update (HR-01-21)
 

Pursuant to Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations.

6.
Procedural Motions:
 

7.
Information Items:
 

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

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