Committee of the Whole Meeting

Agenda

Meeting #:

Date:

Monday, July 08, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Hybrid meeting- virtual and Council Chambers, City Hall

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1.

Call to Order

Chair: Mayor Marianne Meed Ward
Vice Chair: Deputy Mayor for Ceremonial/Emergencies Councillor Paul Sharman

2.

Land Acknowledgement

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Anishinaabeg to the Haudenosaunee, and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. ​

​The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy, the Ojibway and other allied Nations to peaceably share and care for the resources around the Great Lakes.

We would like to acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.

Approval of the Agenda

4.

Declarations of Interest

5.

Delegation(s)

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by noon the business day before the meeting is to be held.

6.

Consent Items

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

6.1

Quarterly Mayoral Decisions report (CL-15-24) (CSSRA)

• Receive legislative services report CL-15-24 providing the Quarterly Mayoral Decisions report.

6.2

Delegated Authority second quarter report (CL-16-24) (CSSRA)

• Receive legislative services report CL-16-24 providing the Delegated Authority second quarter report.

6.3

Financial status report as at March 31, 2024 (F-26-24) (CSSRA)

• Receive finance department report F-26-24, providing the financial status report as at March 31, 2024.

6.4

Update to the Corporate Energy and Emissions Management Plan 2024-2029 (EICS-08-24) (EICS)

• Approve Appendix A to environment and energy report EICS-08-24 – the Corporate Energy and Emissions Management Plan 2024-2029 for submission to the Ontario Ministry of Energy and to be posted on the city’s website as required by Ontario Regulation 25/23 made under the Electricity Act, 1998; and

  Direct the Commissioner, Public Works to report annually on the progress of implementing the plan in Appendix A of environment and energy report EICS-08-24 including energy consumption and the carbon footprint for city operations.

6.5

Arts and Culture Strategy – approval of funding (RCC-15-24) (EICS)

• Authorize the Chief Financial Officer to transfer $150,000 from the Cultural Initiatives Fund to be used to hire a consultant to lead the Arts and Culture Strategy as outlined in recreation, community and culture report RCC-15-24.
  

6.6

Significant tree review update (RPF-05-24) (EICS)

• Direct the Director of Roads, Parks and Forestry to proceed with a pilot program for a Fixed Fee Maintenance Subsidy for Significant Tree Maintenance, as detailed within Option 1 of roads, parks and forestry department report RPF-05-24; and

  Direct the Acting Chief Financial Officer to allocate one time funding of $25,000 from the Green Initiatives Reserve Fund to cover implementation costs for the pilot program in 2025; and

  Direct the Director of Roads, Parks, and Forestry to report back in Q2 2026 with respect to the efficacy of the pilot program.

6.7

Community Improvement Plan Study Draft Terms of Reference (PL-56-24) (CPRM)

• Endorse the Community Improvement Plan Study Terms of Reference, attached as Appendix A to community planning department report PL-56-24.

6.8

Burlington Official Plan, 2020 Targeted Realignment Exercise – workplan update 3 (PL-50-24)

• Direct the Director of Community Planning to implement the Bronte Creek Meadows Area-Specific Planning Project Engagement Plan – Draft, attached as Appendix C to community planning department report PL-50-24, and continue to add detail and refinements to the planning for Burlington’s Bronte Creek Meadows: Background and Draft Visioning, attached as Appendix D to community planning department report PL-50-24, as work continues with the owner and their consultants.

7.

Presentation(s)

8.

Corporate Services, Strategy, Risk & Accountability Regular Items

Chair: Councillor Rory Nisan
Vice Chair: Councillor Shawna Stolte
Committee Clerk: Lisa Palermo, [e-mail]

8.1

Motion Memorandum regarding Budget 2025 Mayoral Decision (COW-19-24)

• Endorse the attached Mayoral Direction on the 2025 budget.

8.2

Travel to Itabashi, Japan to commemorate 35 years of twinning (CL-17-24)

• Receive Legislative Services report CL-17-24 providing information regarding the upcoming official delegation trip to Itabashi, Japan to commemorate 35 years of twinning.

9.

Confidential Items and Closed Session

Confidential items will be discussed at 1:00 p.m. on Monday, July 8, 2024.

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

9.1

Confidential legal update on a litigation matter regarding Official Plan Amendment 130 (L-23-24)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

9.2

Confidential legal update on a litigation matter regarding 971 Unsworth Avenue (L-24-24)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

10.

Rise and Report

11.

Environment, Infrastructure & Community Services Regular Items

Chair: Councillor Lisa Kearns 
Vice Chair: Councillor Kelvin Galbraith
Committee Clerk: Suzanne Gillies, [e-mail]

11.1

Burlington Hydro Sustainability Plan (EICS-12-24)

• Receive environment and energy report EICS-12-24 providing the Burlington Enterprises Corporation – Burlington Distribution System Sustainability Plan.

11.2

Civic Square and Brant Street renewal project update – preferred concept design and engagement summary (ES-19-24)

• Receive engineering services report ES-19-24 providing a project update, preferred concept design, and community engagement summary for the Civic Square and Brant Street renewal project.

12.

Community Planning, Regulation & Mobility Regular Items

Chair: Councillor Shawna Stolte
Vice Chair: Councillor Lisa Kearns
Committee Clerk: Jo-Anne Rudy, [e-mail]

12.1

New Zoning By-law Project – Phase 1: Residential Zones – Discussion Paper and Project update (PL-34-24)

• Receive community planning department report PL-34-24 providing the Phase 1: Residential Zones – Discussion Paper and an update on the New Zoning By-law Project.

12.2

Heritage permit application for 3083 Lakeshore Rd. (PL-54-24)

• Approve Heritage Permit application 501-06-4-04/24 for the construction of an addition, including related alterations, and the removal of a heritage attribute, at 3083 Lakeshore Road, subject to the approval of any required Planning Act applications and to the following Heritage Permit conditions:

  1. That any minor changes to the plans and elevations following approval shall be submitted, to the satisfaction and approval of the Director of Community Planning, prior to submission as part of any application for a Building Permit and/or the commencement of any alterations; and
  2. That implementation / installation of the alteration(s), in accordance with this approval, shall be completed no later than June 30, 2026. If the alteration(s) are not completed by June 30, 2026, then this approval expires as of that date and no alterations shall be undertaken without a new approval issued by the City of Burlington; and
  3. That the details of any window repairs and/or specifications for new replacement windows be submitted to the satisfaction and approval of the Director of Community Planning, prior to implementation.

12.3

Official Plan and Zoning By-law Amendment applications for 784 Brant Street (Parcel A) (PL-59-24)

• Approve the applications to amend the Official Plan and Zoning By-law only as they apply to the lands shown as Parcel A in Appendix B to community planning department report PL-59-24, to permit a mixed use development comprised of a 25-storey tower and an 18-storey tower (with ground floor commercial area) and 444 residential units; and

  Defer making a decision on the remainder of the applications to amend the Official Plan and Zoning By-law (as they apply to the lands shown as Parcels B and C in Appendix B) until the Director of Community Planning advises that the remaining issues set out in community planning department report PL-59-24 have been resolved and provides a recommendation report regarding the remainder of the applications to a future Committee of the Whole meeting for consideration and a decision under the Planning Act; and

  Approve Official Plan Amendment No. 149 to the City of Burlington Official Plan, as provided in Appendix D of community planning department report PL-59-24, to introduce new site-specific policies for the subject lands; and

  Deem that Section 17(21) of the Planning Act has been met; and

  Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 142 as contained in Appendix D of community planning department report PL-59-24 to be presented for approval at the same time as the associated by-law to amend Zoning By-law 2020, as amended, for the development proposal (505-06/21); and

  Approve Zoning By-law 2020.481, attached as Appendix E of community planning department report PL-59-24, to rezone the lands located at 784 Brant Street from “H-MXG” (Mixed-Use Corridor – General with a Holding Prefix) to “MXG-X” (Mixed-Use Corridor – General with a site-specific exception X); and

  Deem that the amending zoning by-law will conform to the Official Plan for the City of Burlington once Official Plan Amendment No. 149 is adopted; and

  State that the amending zoning by-law will not come into effect until Official Plan Amendment No. 149 is adopted.

13.

Statutory Public Meeting

This item will be discussed at 9:30 a.m. on Tuesday, July 9, 2024

Statutory Public Meetings will be chaired by the Chair of Community Planning, Regulation & Mobility Regular Items.

13.1

Zoning By-law Amendment application for 236 Plains Road East (PL-52-24)

• Approve the Zoning By-law Amendment application for the property located at 236 Plains Road East with modifications and a Holding provision, as outlined in community planning department report PL-52-24, to permit a 4-storey townhouse block consisting of 6 units; and

  Approve Zoning By-law 2020.480 with modifications and a Holding provision, attached as Appendix D to community planning department report PL-52-24, which amends the zoning of the lands located at 236 Plains Road East from ‘RM1-346’ zone to ‘H-RM2-543’; and

  Deem that the amending zoning by-law will conform to the Official Plan, 1997 of the City of Burlington and that there are no applications to alter the Official Plan with respect to the subject lands.

13.2

Zoning By-law Amendment application for 2071 Fairview Street (PL-51-24)

• Approve the Zoning By-law Amendment application for the property located at 2071 Fairview Street (formerly 2085 & 2095 Fairview Street) to permit a reduction in the minimum required office space from the previously proposed 3,220 m² to 1,009 m² and accommodate 24 additional apartments to provide a total of 388 apartments instead of the previously proposed 364 apartments; and

  Approve Zoning By-law 2020.479, attached as Appendix D to community planning department report PL-51-24, which amends the zoning Mixed Use Transit Station Area site-specific exception (MXT-386) for the lands located at 2071 Fairview (formerly 2085 & 2095 Fairview Street); and

  Deem that the amending zoning by-law will conform to the Official Plan of the City of Burlington and that there are no applications to alter the Official Plan with respect to the subject lands.

14.

Procedural Motions

15.

Information Items

15.1

Legislative Services forecast of standing committee reports (COW-18-24)

16.

Staff Remarks

17.

Committee Remarks

18.

Adjournment