Committee of the Whole Meeting

Revised Agenda

Agenda published August 30, 2024
Addendum published September 4, 2024
Addendum revised September 6, 2024

Meeting #:

Date:

Monday, September 09, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Hybrid meeting- virtual and Council Chambers, City Hall

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1.

Call to Order

Chair: Mayor Marianne Meed Ward
Vice Chair: Deputy Mayor for Ceremonial/Emergencies Councillor Angelo Bentivegna

2.

Land Acknowledgement

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Anishinaabeg to the Haudenosaunee, and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. ​

​The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy, the Ojibway and other allied Nations to peaceably share and care for the resources around the Great Lakes.

We would like to acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.

Approval of the Agenda

4.

Declarations of Interest

5.

Delegation(s)

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by noon the business day before the meeting is to be held.

5.1

Anne and Dave Marsden regarding the Procedure By-Law update (CL-01-24)

5.2

Anne and Dave Marsden regarding the Transmittal of ADR Ombudsman (ADRO) investigation report (CL-20-24)

5.3

Jim Thomson regarding the Transmittal of ADR Ombudsman (ADRO) investigation report (CL-20-24)

5.4

Jim Thomson regarding the Procedure By-law update (CL-01-24)

6.

Consent Items

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

6.1

Enhancing the building permit and application process with technology (BDS-04-24) (CSSRA)

• Approve the sole source procurement of the eCheck Automated Compliance solution as our fast-tracking online building permit assessment platform to Archistar Pty Ltd. (”Archistar”) for an initial term of up to five (5) years at total cost of $1,680,944 before HST for acquisition and ongoing licensing; and

  After the initial term, authorize the Chief Information Officer to deem the software legacy should they see fit; and

  Authorize the Manager of Procurement Services to approve change orders to the original contract value for necessary license or software expansion, pending such change orders are within budget; and

  Authorize the Chief Financial Officer to incorporate the ongoing maintenance cost of this software into the multi-year budget simulation for 2026, and

  Authorize the Manager of Procurement Services to execute any required agreement(s), with content satisfactory to the Commissioner, Legal & Legislative Services/City Solicitor and issue any required Purchase Order(s).

6.2

Trench Rescue Services Agreement (BFD-05-24) (EICS)

• Approve the City of Burlington continuing with the agreement with the City of Mississauga for Trench Rescue emergency services as outlined in fire department report BFD-05-24; and

  Authorize the Fire Chief to approve and execute the Trench Rescue Agreement, including this amendment and any future amendments in a form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

6.3

Amendments to the Heritage Property Tax Rebate By-law to update the rebate payment method (PL-65-24) (CPRM)

• Approve the amendments to the Heritage Property Tax Rebate By-law, as set out in community planning department report PL-65-24; and

  Approve enactment of the by-law to amend By-law 61-2016, substantially in the form attached hereto as Appendix A to community planning department report PL-65-24; and

  Direct the Director of Community Planning to notify owners of designated heritage properties about the changes to the Heritage Property Tax Rebate By-law.

7.

Presentation(s)

8.

Corporate Services, Strategy, Risk & Accountability Regular Items

Chair: Councillor Rory Nisan
Vice Chair: Councillor Shawna Stolte

8.1

Procedure By-Law update (CL-01-24)

Note: this document was published on September 4, 2024

• Enact a by-law to repeal and replace Procedural By-law 31-2021 as amended as attached as Appendix B to Office of the City Clerk report CL-01-24; and
  
  Approve the Committee of the Whole meeting chair rotation for the remainder of the 2022-2026 term of Council attached as Appendix C to Office of the City Clerk report CL-01-24.

8.2

Closed meeting investigation report (CL-19-24)

Note: this item has been withdrawn by staff on September 4, 2024

8.3

Transmittal of ADR Ombudsman (ADRO) investigation report (CL-20-24)

• Accept the findings and recommendations of the ADRO investigation report dated August 27, 2024 attached as Appendix A to legislative services report CL-20-24.

8.4

Vacant Home Tax (F-27-24)

• Direct the Chief Financial Officer to advise Halton Region that the City of Burlington would like to be excluded from the by-law(s) that would implement a Vacant Home Tax within the municipality; and

  Direct the City Clerk to forward a copy of the City of Burlington’s resolution along with finance department report F-27-24 to the Region of Halton, Town of Oakville, Town of Milton and the Town of Halton Hills.

9.

Confidential Items and Closed Session

Confidential items will be discussed at 1:00 p.m. on Monday, September 9, 2024

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during the discussion.

Closed session will be chaired by the Chair of Corporate Services, Strategy Risk & Accountability Regular Items.

9.1

Confidential labour update regarding collective bargaining with CUPE 44 (HR-06-24)

Pursuant to Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations.

9.2

Confidential motion memorandum regarding a personnel matter (COW-21-24)

Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

10.

Rise and Report

11.

Environment, Infrastructure & Community Services Regular Items

Chair: Councillor Lisa Kearns 
Vice Chair: Councillor Kelvin Galbraith

12.

Community Planning, Regulation & Mobility Regular Items

Chair: Councillor Shawna Stolte
Vice Chair: Councillor Lisa Kearns

12.1

Official Plan Amendment to increase housing options – preferred approach (PL-66-24)

• Direct the Director of Community Planning to implement the preferred approach identified in community planning department report PL-66-24 and in Appendix A attached to this report in order to advance the work identified in Council Motion ADM-17-23 to:
  “Engage with the community to implement four units as-of-right and other actions identified in the Housing Strategy including implementing opportunities to increase the range of housing options available.”

12.2

Provincial Planning Statement, 2024 (PL-76-24)

Note: incorrect report number (PL-64-24) in agenda has been corrected to PL-76-24. This document was published on September 4, 2024.

• Direct the Director of Community Planning to prepare and submit comments on PPS, 2024 transition guided by the content of this report and subject to discussion at Committee of the Whole and Council, in advance of the submission deadline of October 4, 2024; and

  Direct the Director of Community Planning to prepare both a strategic and operational approach for consolidating the City’s three Official Plans into a comprehensive community vision within the Burlington Official Plan, 2020, to facilitate efficient implementation of the new PPS alongside a whole range of new local planning responsibilities to support the creation of new housing as discussed in this report.

13.

Statutory Public Meeting

Note: There are no Statutory Public Meetings scheduled for Tuesday, September 10, 2024

14.

Procedural Motions

15.

Information Items

15.1

Legislative Services forecast of standing committee reports (COW-20-24)

16.

Staff Remarks

17.

Committee Remarks

18.

Adjournment