Community Planning, Regulation & Mobility Committee Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a.m. and 6:30 p.m. (if required)
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Paul Sharman (Chair), 
  • Shawna Stolte, 
  • Kelvin Galbraith, 
  • Rory Nisan (attended from 10 to 10:30 a.m.), 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward 
Member Regrets:
  • Lisa Kearns 
Staff Present:
  • Tim Commisso, 
  • Brynn Nheiley, 
  • Jacqueline Johnson, 
  • Allan Magi, 
  • Jamie Tellier, 
  • Catherine Baldelli, 
  • Craig Kummer, 
  • Scott Hamilton, 
  • Joan Ford, 
  • Enrico Scalera, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Jo-Anne Rudy (Clerk) 

1.
Declarations of Interest:

 

None

2.
Statutory Public Meetings:

 

None

3.
Delegation(s):

 

4.
Consent Items:

 

4.1
Bell School Line speed limit review (TS-03-23)

This item has attachments. 
1.TS-03-23 Bell School Line Speed Limit Review.pdf
  • Moved byMayor Meed Ward

    Direct the Director of Transportation Services to prepare for the approval of Council the necessary by-law amending Traffic By-law 86-2007 to allow for the installation of a 60km/h speed limit on Bell School Line as identified in Appendix A of transportation services department report TS-03-23.

    CARRIED

4.2
Prospect Street renewal – Guelph Line to Cumberland Avenue cycling and safety enhancements (TS-13-23)

This item has attachments. 
1.TS-13-23 - Prospect Street Renewal - Guelph Line to Cumberland Avenue Cycling and Safety Enhancements.pdf
  • Moved byMayor Meed Ward

    Direct the Director of Transportation Services and Director of Engineering Services to proceed with the detailed design and construction work required to facilitate two through vehicular lanes, with a center left turn lane (left turn lanes at intersections), and on-road protected bike lanes on Prospect Street (Guelph Line to Cumberland Avenue).

    CARRIED

5.
Regular Items:

 

5.1
Free transit for seniors (TR-04-23)

This item has attachments. 
1.TR-04-23 Free Transit For Seniors.pdf
2.TR-04-23 Appendix A - XX-2023 - 2023 Rates and Fees Amending By-law.pdf
3.TR-04-23 Appendix B - 2023 Rates and Fees Transit Amended-June2023.pdf
  • Moved byMayor Meed Ward

    Authorize the Director of Transit to implement free transit for seniors all day, every day and free transit for youth, evenings (after 6 p.m.) and weekends starting August 1, 2023; and

    Direct the Chief Financial Officer to incorporate the $160,000 annualized revenue loss in the 2024 budget; and

    Approve amending By-law 49-2023 attached as Appendix A to transit department report TR-04-23 to amend the Rates and Fees By-law 83-2022 to address fare changes for seniors and youth.

    CARRIED

5.2
Red Tape Red Carpet (RTRC) update and 2023-24 work plan (ECDEV-02-23, SD-30-23)

This item has attachments. 
1.ECDEV-02-23 Red Tape Red Carpet Update and 2023-24 Work Plan.pdf
2.ECDEV-02-23-Appendix A.pdf
3.ECDEV-02-23-Appendix B.pdf
  • Moved byCouncillor Galbraith

    Receive and file Burlington Economic Development report ECDEV-02-23 regarding Red Tape Red Carpet (RTRC) implementation update and 2023-24 work plan and associated appendices; and

    Direct Executive Director of Burlington Economic Development, Executive Director Community Planning Regulation and Mobility and Executive Director Community Relations and Engagement to provide an update on draft RTRC 2023 recommendations at the September 12, 2023 Community Planning, Regulation & Mobility Committee Meeting; and

    Direct the City Manager in response to the formal request by Landscape Ontario (as included in briefing note dated June 19, 2023 and submitted on behalf of professional landscape member businesses serving the City of Burlington) to proceed as follows:

    ACTIONS:

    1. Establish a Joint Working Group to review outstanding issues and continuous improvement opportunities related to all facets of the City of Burlington development application permitting process as it applies to professional landscaping services.  In so doing, the City fully acknowledges the need for urgent stakeholder engagement with Landscape Ontario members as stated in the briefing note  as follows “The professional landscape business would like to work in collaboration with the City of Burlington to play key role in providing advice and feedback to Council”;
    2. Confirm with Landscape Ontario the representation related to their member participation on the Working Group as well as City senior staff representation including but not limited to Community Planning, Engineering Services, Roads Parks and Forestry, Building Services, Burlington Digital Services and Community Relations and Engagement;  
    3. Prepare a high-level workplan in conjunction with the Working Group including key objectives, meeting frequency (i.e. biweekly minimum) and format (i.e. virtual), reporting timelines inclusive of a final report target to Council from the City Manager by Q3 2023 (i.e. September 12, 2023 CPRM Committee).   In addition to the final report, ongoing updates on the progress of the Working Group (i.e. quick wins) will be reported out publicly on a timely basis whenever possible in the weekly Council Information Package (CIP); and

    Direct the City Manager to include the above noted action (1) as an additional priority workplan item in the RTRC Workplan/ Recommendations Dashboard. (SD-30-23)

    CARRIED
  • Amendment:
    Moved byCouncillor Galbraith

    Direct the City Manager in response to the formal request by Landscape Ontario (as included in briefing note dated June 19, 2023 and submitted on behalf of professional landscape member businesses serving the City of Burlington) to proceed as follows:

    ACTIONS:

    1. Establish a Joint Working Group to review outstanding issues and continuous improvement opportunities related to all facets of the City of Burlington development application permitting process as it applies to professional landscaping services.  In so doing, the City fully acknowledges the need for urgent stakeholder engagement with Landscape Ontario members as stated in the briefing note  as follows “The professional landscape business would like to work in collaboration with the City of Burlington to play key role in providing advice and feedback to Council”;
    2. Confirm with Landscape Ontario the representation related to their member participation on the Working Group as well as City senior staff representation including but not limited to Community Planning, Engineering Services, Roads Parks and Forestry, Building Services, Burlington Digital Services and Community Relations and Engagement;  
    3. Prepare a high-level workplan in conjunction with the Working Group including key objectives, meeting frequency (i.e. biweekly minimum) and format (i.e. virtual), reporting timelines inclusive of a final report target to Council from the City Manager by Q3 2023 (i.e. September 12, 2023 CPRM Committee).   In addition to the final report, ongoing updates on the progress of the Working Group (i.e. quick wins) will be reported out publicly on a timely basis whenever possible in the weekly Council Information Package (CIP); and

    Direct the City Manager to include the above noted action (1) as an additional priority workplan item in the RTRC Workplan/ Recommendations Dashboard. (SD-30-23)

    CARRIED

5.3
Heritage Response to Bill 23 (PL-34-23)

This item has attachments. 
1.PL-34-23 Heritage Response to Bill 23 (Report 1).pdf
  • Moved byMayor Meed Ward

    Endorse the proposed strategic actions outlined in community planning department report PL-34-23 to respond to the Bill 23 changes to the Ontario Heritage Act; and

    Endorse the Engagement and Communication Plan as outlined in community planning department report PL-34-23, which includes consulting with all non-designated heritage property owners on the proposed strategic actions outlined in this report; and

    Direct the Director of Community Planning to explore funding options to retain external consulting assistance to review and complete cultural heritage evaluation reports for a prioritized list of properties currently on the City’s Cultural Heritage Register.

    CARRIED

5.4
Major Transit Station Area (MTSA) update and Community Planning permit system exploration (PL-40-23)

This item has attachments. 
1.PL-40-23 MTSA Update and CPPS Exploration.pdf
2.PL-40-23 Appendix A Burlington Innovative Tools Memo.pdf
3.PL-40-23 Appendix B1 MTSA Phase 2 Flood Hazard Report Text.pdf
4.PL-40-23 Appendix B2 MTSA Phase 2 Flood Study Appendices.pdf
5.PL-40-23 Appendix B3 MTSA Phase 2 Flood Study Drawings.pdf
6.PL-40-23 Appendix C Burlington MTSA-Land Use Compatibility Study Update.pdf
7.PL-40-23 Appendix D Flood Hazard and Scoped SWM Aldershot MTSA Text.pdf
8.PL-40-23 Appendix E Flood Hazard and Scoped SWM Appleby MTSA.pdf
9.PL-40-23 Appendix F Burlington Mobility Hub-Aldershot EIS Report_August 2022.pdf
10.PL-40-23 Appendix G Burlington Mobility Hub-Burlington EIS Report_August 2022.pdf
11.PL-40-23 Appendix H Burlington Mobility Hub-ApplebyEIS Report August 2022.pdf
  • Moved byMayor Meed Ward

    Direct the Director of Community Planning to prepare a draft Community Planning Permit By-law for consultation in the Fall of 2023 at the same time as the release of draft Official Plan policies; and

    Direct the Director of Community Planning to prepare a scope change to the existing engagement with Dillon Consulting in the amount of $120,000 to complete a CPP By-law for the MTSAs by the end of 2023; and

    Receive the technical documents completed as of June 27, 2023 (Appendices B-H) as follows:

    Major Transit Station Area (MTSA) Phase 2 Flood Hazard Assessment
    Burlington GO and Downtown (March 6, 2023), as prepared by WSP, and contained in Appendix B of community planning department report PL-40-23; and

    Major Transit Station Areas Land Use Compatibility Study (May 2023), as prepared by Dillon Consulting, and contained in Appendix C of community planning department report PL-40-23; and

    Flood Hazard and Scoped Stormwater Management Assessment, Aldershot GO Major Transit Station Area (June 5, 2023), as prepared by WSP, and contained in Appendix D of community planning department report PL-40-23; and

    Flood Hazard and Scoped Stormwater Management Assessment, Appleby GO Major Transit Station Area (June 5, 2023), as prepared by WSP, and contained in Appendix E of community planning department report PL-40-23; and

    Scoped Environmental Impact Study, Aldershot Mobility Hub (August 2022), as prepared by Dillon Consulting, and contained in Appendix F of community planning department report PL-40-23; and

    Scoped Environmental Impact Study, Burlington Mobility Hub (August 2022), as prepared by Dillon Consulting, and contained in Appendix G of community planning department report PL-40-23; and

    Scoped Environmental Impact Study, Appleby Mobility Hub (August 2022), as prepared by Dillon Consulting, and contained in Appendix H of community planning department report PL-40-23.

    CARRIED

5.5
Burlington Official Plan, 2020 targeted realignment exercise – initial work plan (PL-45-23)

This item has attachments. 
1.PL-45-23 New Burlington Official Plan - Work Plan.pdf
2.PL-45-23 Appendix A.pdf
3.PL-45-23 Appendix B.pdf
4.PL-45-23 Appendix C.pdf
5.PL-45-23 Appendix D .pdf
  • Moved byMayor Meed Ward

    Direct the Director of Community Planning to initiate the work plan for the Burlington Official Plan, 2020 Targeted Realignment exercise, as generally set out in section 3.0 and visually described in Appendix C to community planning department report PL-45-23; and

    Direct the Director of Community Planning to develop a detailed terms of reference based on the key points of investigation as set out in section 3.0, item A in connection with item B, and further described in Appendix D to community planning department report PL-45-23; and

    Direct the Director of Community Planning to develop an engagement plan for the Targeted Realignment of the BOP, 2020; and

    Authorize the Director of Community Planning to develop the technical work and the engagement plan to an upset limit of $175,000 as set out in the Financial Matters section of the report.

    CARRIED

6.
Confidential Items and Closed Session:

 

None

7.
Rise and Report:

 

None

8.
Procedural Motions:

 

None

9.
Information Items:

 
  • Moved byCouncillor Galbraith

    Receive and file the following 7 items, having been given due consideration by the Community Planning, Regulation and Mobility Committee.

    CARRIED

9.1
Delegation material from Jim Young, representing Burlington for Accessible Transit, regarding Free Transit for seniors (TR-04-23)

 

9.2
Delegation material from Joe Salemi, representing Landscape Ontario Horticultural Trades Association, regarding Red Tape Red Carpet (RTRC) update and 2023-24 work plan (ECDEV-02-23)

 

9.3
Correspondence from Bruce Hall and Brandon Simon representing The Planning Partnership regarding Major Transit Station Area (MTSA) update and Community Planning permit system exploration (PL-40-23)

This item has attachments. 
1.PL-40-23 Correspondence from Bruce Hall and Brandon Simon representing The Planning Partnership.pdf

9.4
Staff presentation regarding Red Tape Red Carpet (RTRC) update and 2023-24 work plan (ECDEV-02-23)

This item has attachments. 
1.ECDEV-02-23 Red Tape Red Carpet (RTRC) update and 2023-24 work plan Staff presentation.pdf

9.5
Staff presentation regarding Heritage Response to Bill 23 (PL-34-23)

This item has attachments. 
1.PL-34-23 Heritage Response to Bill 23 Staff presentation.pdf

9.6
Staff presentation regarding Major Transit Station Area (MTSA) update and Community Planning permit system exploration (PL-40-23)

This item has attachments. 
1.PL-40-23 Major Transit Station Area (MTSA) update and Community Planning permit system exploration Staff Presentation.pdf

9.7
Staff presentation regarding Burlington Official Plan, 2020 targeted realignment exercise - initial work plan (PL-45-23)

This item has attachments. 
1.PL-45-23 Burlington Official Plan, 2020 targeted realignment exercise - initial work plan Staff Presentation.pdf

10.
Staff Remarks:

 

11.
Committee Remarks:

 

12.
Adjournment:

 

11:13 a.m. (recessed), 11:20 a.m. (reconvened), 11:58 a.m. (recessed), 1:01 p.m. (reconvened)

Councillor Nisan was in attendance from 10 to 10:30 a.m.

Chair adjourned the meeting at 2:09 p.m.

No Item Selected