Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Marianne Meed Ward,
  • Kelvin Galbraith,
  • Lisa Kearns,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • and Angelo Bentivegna
Staff Present:
  • Tim Commisso,
  • Nancy Shea-Nicol,
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • Angela Morgan (Clerk),
  • and Danielle Pitoscia (Deputy Clerk)

None

  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Bentivegna

    Confirm the minutes of the following meeting of Council:

    CARRIED

None

  • Motion No.

    Receive and file finance department memo providing budget information follow-up items.

    CARRIED
  • Motion No.

    Receive and file finance department report F-07-19 regarding 2019 budget engagement.

    CARRIED
  • Motion No.

    Remove the new materials storage facility for the Roads, Parks and Forestry Operations Centre from the 2019 budget.

    IN FAVOUR: (1)Councillor Bentivegna
    OPPOSED: (6)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Sharman
    LOST (1 to 6)
  • Motion No.

    Defer the purchase of a new sweeper for the downtown until information is known regarding new development.

    IN FAVOUR: (1)Councillor Bentivegna
    OPPOSED: (6)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Sharman
    LOST (1 to 6)
  • Motion No.

    Approve the 2019 capital budget as amended at the Committee of the Whole-Budget meeting of February 21, 2019 for the City of Burlington, with a gross amount of $96,446,023 and a debenture requirement of $6,978,000, and the 2020-2028 capital forecast with a gross amount of $722,568,322 and a debenture requirement of $56,655,218 as outlined in finance department report F-02-19 as amended by the Committee of the Whole - Budget; and

    Administer the debenture in the amount of $6,978,000 in 2019 as tax supported debt; and

    Authorize staff to proceed with the 2019 capital projects representing not more than 50% of the 2019 capital from current funding in advance of the 2019 operating budget approval; and

    Declare that, in accordance with sis. 5(1)5 of the Development Charges Act, 1997 and s. 5 of Ontario Regulation 82/98, it is Council’s clear intention that the excess capacity provided by the above-referenced works will be paid for by future development charges; and

    Refer capital budget action request form item #8 regarding the fire emergency response drone, item #10 regarding the new support vehicle - supervisor of bylaw enforcement, and staff directions (#3-9) to the Committee of the Whole - Budget meeting on February 26, 2019; and

    Direct the Executive Director of Capital Works to consider inclusion of the Elgin Street Promenade construction as part of the 2020 capital budget and forecast and seek upper level government funding similar to other phases of the promenade; and

    Direct the Director of Information Technology Services to report to the Committee of the Whole meeting on April 1, 2019 with an overview of the Enterprise System Renewal project to include information on; timing, phasing, resourcing, benefits and risk, cost, third party engagements and potential impacts resulting from the pending provincial/municipal government structure review.

    IN FAVOUR: (6)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Sharman
    OPPOSED: (1)Councillor Bentivegna
    CARRIED (6 to 1)
  • Motion No.

    Refer finance department report F-02-19-3 regarding the 2019 operating budget to the Committee of the Whole - Budget meeting on February 26, 2019.

    CARRIED
  • Motion No.

    Refer finance department report F-16-19 regarding 2018 retained savings to the Committee of the Whole - Budget meeting on February 26, 2019.

    CARRIED
  • Motion No.

    Refer finance department report F-03-19 regarding the 20 year budget driver forecast to the Committee of the Whole - Budget meeting on February 26, 2019.

    CARRIED
  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Stolte

    Receive and file Legal department report confidential planning matter (L-8-19)

    CARRIED
  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Stolte

    Approve Appendix A, clerks department report CL-03-19, a policy for Pregnancy and Parental leave of Council Members; and

    Approve Appendix B, as amended clerks department report CL-03-19, a code of conduct for local boards; and

    Approve Appendix C, clerks department report CL-03-19, a policy for staff and council relations; and

    Direct the City Clerk to advise local boards (as defined in Appendix B) of the code of conduct and the legislative requirements related to the Disclosure of Pecuniary Interest.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Sharman, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Bentivegna
    Seconded by:Councillor Stolte

    Approve appointments to Burlington’s Audit Committee as outlined in Confidential Appendix A of clerk’s department report CL-05-19 and following the communication with all applicants, authorize clerks to make the confidential information public.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Sharman, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Bentivegna

    Whereas, the Government of Ontario has announced a review of Ontario's eight regional municipalities (Durham, Halton, Muskoka District, Niagara, Oxford County, Peel, Waterloo, York), the County of Simcoe, and their lower-tier municipalities by appointed Special Advisors; and

    Whereas, the provincially appointed Special Advisors are to provide advice and develop recommendations for the Minister of Municipal Affairs and Housing for the purpose of improving governance, decision-making and service delivery in the eight regions and Simcoe County and their lower-tier municipalities; and

    Whereas, the Association of Municipalities of Ontario informed its members last August, that the Minister of Municipal Affairs and Housing began informal discussions on regional governance review, wishing to hear from municipalities about how this system of governance is working recognizing it was established in the 1970s; and

    Whereas, the provincially appointed Special Advisors have included within the scope of their review, consideration of moving to single-tier municipalities or amalgamating existing municipalities; and

    Whereas, neither Halton Region, nor the four area municipalities have requested a review of the current regional governance structure; and

    Whereas, the City of Burlington, Halton Region and the other Halton area municipalities would receive greater benefit from a review of provincial permitting/approvals and municipal government powers and authority under the Municipal Act; and

    Whereas, the regional government review including new single tier municipalities or amalgamations was not ever discussed during the recent provincial election by the Premier or our local Members of Provincial Parliament; and

    Whereas, the City of Burlington is well managed and efficient with the smallest Council in Halton and for a city of its size, with only seven elected members; and

    Whereas, 97 per cent of Burlington residents are satisfied with the quality of Regional services; and

    Whereas, the City of Burlington has contributed to Halton Region’s AAA credit rating; and

    Whereas, Halton is a model of municipal efficiency through service agreements between the area municipalities and the Region, including for example the City of Burlington’s operation of Halton Court Services on behalf of the four area municipalities, the operation of the Fire Communications on behalf of Town of Oakville and the Town of Halton Hills, and the Halton Co-operative Purchasing groups; and

    Whereas, the City of Burlington welcomes all opportunities to improve municipal service delivery and achieve greater efficiencies and cost savings for all Burlington and Halton taxpayers and rate payers, now

    Therefore, be it resolved,

    That the Council of the City of Burlington endorses the current effectiveness of our two-tier municipal government as it has evolved based on mutual agreement with the Region of Halton and our partner Halton lower-tier municipalities since its inception in 1974; and

    That the residents of the City of Burlington value the distinct identity of their community and do not wish to have their democratic voice diluted, within a larger and less directly accountable municipal governance structure; and

    That this resolution be forwarded to all Halton municipalities, the Association of Municipalities of Ontario, the Minister of Municipal Affairs and Housing and made publicly available.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Sharman, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Kearns

    Move into closed session in at 5:35 pm accordance with the following provisions under the Municipal Act, sections 239 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose,  regarding a confidential planning matter.

    CARRIED
  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Galbraith

    Move into open session.

    CARRIED
  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Nisan
    Receive and file the following Information Packages, having been prepared and distributed to Council:
    CARRIED
  • Motion No.

    Receive and file information items, having been considered by Council:

    None

  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Galbraith

    ​​Enact and pass By-law Number 9-2019, being a by-law to confirm the proceedings of Council at its meeting held Monday, February 25, 2019, being read a first, second and third time.

    CARRIED
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Kearns

    Adjourn this Council now to meet again at the call of the Mayor.

    7:44 p.m.

    CARRIED