Audit Committee Meeting

Minutes

Meeting #:
Date:	Wednesday, June 10, 2020
Time:	3:30 P.m. - 5:30 P.m.
Location:	Council Chambers - members participating remotely

Members Present:

• Paul Sharman (Chair),
• Lisa Kearns,
• Phillip Chisulo,
• Etienne Durafour,
• Mathew Moore,
• Angelo Bentivegna,
• and Mayor Marianne Meed Ward

Member Regrets:

• Aaron Mendaglio

Staff Present:

• Tim Commisso,
• Kwab Ako-Adjei,
• Laura Boyd,
• Joan Ford,
• Sheila Jones,
• Christine Swenor,
• David Thompson (Audio/Video Specialist),
• and Georgie Gartside (Clerk)

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1.

Declarations of Interest:

None.

2.

Delegation(s):

None.

3.

Consent Items:

3.1

Financial highlights for period ended December 31, 2019 (F-03-20)

• Moved by: Mayor Meed Ward

  Receive and file finance department report F-03-20 providing financial highlights for the period ended December 31, 2019.

  CARRIED

3.2

Financial highlights as at March 31, 2020 (F-18-20)

• Moved by: Mayor Meed Ward

  Receive and file finance department report F-18-20 providing financial highlights as at March 31, 2020.

  CARRIED

3.3

2019 compliance rates for mandatory employee training (HR-02-20)

• Moved by: Mayor Meed Ward

  Receive and file human resources department report HR-02-20 providing information about the 2019 compliance rates for mandatory employee training.

  CARRIED

4.

Regular Items:

4.1

COVID-19 emergency response verbal update (A-01-20)

• Moved by: Mayor Meed Ward

  Receive and file the June 10, 2020 staff presentation providing an update on the COVID-19 emergency response.

  CARRIED

4.2

External audit contract (F-17-20)

• Moved by: Mayor Meed Ward

  Appoint the firm of Deloitte LLP to provide external audit services to the City of Burlington for a period of up to five years.

  CARRIED

4.3

Risks and opportunities in COVID-19 emergency response and service re-design strategies (CM-15-20)

• Moved by: Mathew Moore

  Receive and file city manager’s office report CM-15-20 providing risks, mitigations and opportunities from both COVID-19 emergency response strategy and service re-design strategy as detailed in Appendix A.

  CARRIED

5.

Confidential Items:

None.

6.

Procedural Motions:

None.

7.

Information Items:

• Moved by: Mayor Meed Ward

  Receive and file the following item, having been given due consideration by the Audit Committee.

  CARRIED

7.1

Staff presentation for the COVID-19 emergency response verbal update (A-01-20)

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment:

Chair adjourned the meeting at 5:07 p.m.